Step

Responsible Party

Action

1.

Requestor

Submit requests for online and paper forms not stocked at the DHS Distribution Center to ODM using the DHS 1001, Project Request Form. Include drafts of forms and document requirements.

2.

ODM

• Review requests to determine if existing forms meets requirements.
• Notify requestor of design or production issues.
• Prepare a draft of the form.
• Assign Form Number.
• Determine whether alternative or translated forms will be needed.

3.

Requestor

Approve final design and notify ODM of special requirements in distributing, translating, or storing.

4.

ODM

• Initiate order when form content has been finalized and approved by requestor.
• Prepare electronic files and paperwork.
• Evaluate distribution needs to determine quantity of forms to be printed.
• Submit request to have form printed at one of the state's approved printing facilities. Review the print specifications submitted by the printer and ensure that the form will be printed and distributed as requested.
• Store form at DHS Distribution Center or alternate facility.
• Make form available on the ODM Web site, if approriate.

Note: Some documents are available only in one format, either electronic or hard copy.

5.

Users

Responsibility for security, storage, and use is transferred to the requesting office once forms are delivered to them.

The requesting office is responsible for monitoring the internal supply and ordering replacement stock in a timely manner to avoid running out of stock.