DHS DWSS Procedure: Requesting Records from Archival Storage

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Procedure Title: Archives Procedure: Requesting Records from Storage

Procedure Number: DHS-050-005-02
Version:
1.0
Effective Date:
12/06/2006

Approved By: DHS Chief Administrative Officer
Approved Date: 12/06/2006

Procedure

Step

Responsible Party

Action

Requestor

To request an archive record(s):

Fill out the DHS 6628, DHS Records Archive Document Request form

* Note: Requested CAF Closed Cases are imaged unless the hard copy is specifically requested.

Email the request form as an attachment to dhs.archiving-services@dhsoha.state.or.us, or
Fax to (503) 378-4728, or
Contact the DHS Archive Specialist for instructions by email dhs.archiving-services@dhsoha.state.or.us or call at 503-378-4501

*Note: If this is an urgent request, call the DHS Archive Specialist at (503) 378-4501 for assistance.

For additional information and assistance see:

Addendum 1, Archived Document Request Process Flow Chart

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Policy

DHS-050-005, DHS Archives Policy

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Form(s)

DHS 0276, Shipping Log for Closed Case Records (Word)
DHS 6625, Archive Storage Label (Word)
DE6628, Archived Document Request (Word) or (PDF)

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Contact

Name: Archive Specialist; Phone: 503-378-4501; Email: dhs.archiving-services@dhsoha.state.or.us
Name: Deputy Administrator; Phone: 503-378-3528; Email: dhs.archiving-services@dhsoha.state.or.us

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Procedure History

Version 1.0:

05/30/2012 - Email address update
12/06/2006 - Initial Release

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If you have comments about this site, send email to dhs.policyinfo@state.or.us.

Oregon Department of Human Services
500 Summer St. NE E25, Salem, OR 97301-1098
Phone: (503) 945-5944
Fax: (503) 378-2897
TTY: (503) 947-5330

Procedure Title:	Archives Procedure: Requesting Records from Storage
Procedure Number:	DHS-050-005-02	Version:	1.0	Effective Date:	12/06/2006