Oregon DHS: Forms and Document Management Policies


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Department-wide Support Services Policies The Department-wide Support Services (DWSS) policies and procedures govern the Department's executive and administrative functions.
Accounting services Budget/finance Communication/media Contracts/purchasing	Document management Executive Facilities Human resources	Info. technology Privacy Safety Security Web/Publications

Latest Policy Releases
	Background Check Policy: posted 02/05/10
	Office Closure: Weather or Hazard: posted 01/21/10
	Privacy and Security Incident Management: posted 01/06/10
	Telecommuting Policy: posted 11/04/09
	Payroll Management : posted 10/20/09

Policy Tools

DWSS Common Terms
DWSS Policy Index
DWSS Policy Transmittals
Forms Information

Document Management policies and procedures

Policy Title Procedure Title	Issuing Office	Policy Number	Effective Date
Archives Policy, DHS	ODM	DHS-050-005	12/06/2006
Archives Procedure: Sending Records for Storage	ODM	DHS-050-005-01	12/06/2006
Archives Procedure: Requesting Records from Storage	ODM	DHS-050-005-02	12/06/2006
Archives Procedure: Destruction of Records in Storage	ODM	DHS-050-005-03	12/06/2006
Business Cards, Letterhead, Envelopes Policy	ODM	DHS-050-002	04/08/2004
Business Cards, Letterhead, Envelopes Procedure	ODM	DHS-050-002-01	04/08/2004
Check Stock, Negotiable Orders, EBT Policy	ODM	DHS-050-003	04/02/2002
Check Stock, Negotiable Orders, EBT Procedure	ODM	DHS-050-003-01	04/02/2002
Forms - Creating and Distributing Policy	ODM	DHS-050-004	04/04/2002
Forms - Creating and Distributing Procedure	ODM	DHS-050-004-01	04/04/2002
Non-Discrimination on the Basis of Disability for Programs, Services and Activities Poilcy	Director's Office/GAO	DHS-010-005	02/01/2006
Ordering Documents in Alternate Format Procedure	Director's Office/GAO	DHS-010-005-03	02/01/2006
Translated Documents Ordering Procedure	ODM	DHS-050-001-02	04/02/2002

About Forms: Specific forms associated with these policies may be updated from time to time, without notification to DHS managers or all employees. To ensure that you are using the most current form, please do not save forms to your computer. Instead, please access forms each time you need them by using links within these policies or by visiting the DHS Forms Server.

Department-wide Support Services Policies

Document Management policies and procedures

If you have questions or comments about this site send email to DHS-Web (groupwise) or dhs-web@state.or.us