DHS Adminstrative Policy: Employee Assigned Property

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Policy Title: Employee Assigned Property

Policy Number: DHS-040-002
Version:
1.0
Effective Date:
02/28/2002

Approved By: DHS Chief Administrative Officer
Approved Date: 02/28/2002

Purpose:

Tracking And Controlling Employee Assigned Property

Policy:

DHS has a duty to protect State resources. Certain State property assigned for use by individual employees is at particularly high risk of loss because it is portable and often of high value.

Assigned property includes (but is not limited to):

Camcorders	Keys	Photography Equipment
Cameras	Laptop Computers	SPOTS Cards
Cell Phones	Motor Pool Cards	Televisions
Electronic Equipment	Pagers	Travel Cards
Hand Tools	Palm Pilots	VCR's
Keycards	Phone Credit Cards

Every employee in assigned DHS property shall have an Employee Assigned Property Tracking Form completed within two business days of receipt of the property.

Copies of the signed form will be retained in the employee's supervisory file and in the Human Resources "Assigned Property" file.

The employee and supervisor will review the form and record that it was reviewed during the annual performance appraisal or when the position description is updated.

It is the employee's responsibility to return all items when terminating the position or when the item is no longer needed. It is the employee's responsibility to notify his/her supervisor and other appropriate staff when the item is lost or stolen.

It is the supervisor's responsibility to obtain the items assigned to the employee when the employee is terminated or placed on Administrative Leave.

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