Step

Responsible Party

Action

1.

DHS Managers

Assign a person from each office to be responsible for the tracking of the property and property forms.

2.

Staff assigned to track

Update the Employee Assigned Property Tracking Form and have employee and supervisor sign when:

• New property is issued.
• Property is transferred.
• Property is returned.
• Employee terminates employment.
• Employee is placed on Administrative Leave.

Supervisor keeps one copy in supervisory file and other copy is sent to Human Resources.

3.

Supervisor

Place copy in supervisory file.

Review form and update annually. Indicate review by initialing file at review.

If there are changes, send a copy of the updated form to HR.

Obtain all assigned property from employee who terminates, transfers or is placed on Administrative Leave.

4.

HR Staff

Maintain central Employee Assigned Property file.

5.

Employee

Return all Assigned Property at termination, transfer or when placed on Administrative Leave.

Record the return on form - both supervisor and employee sign.