DHS Adminstrative Procedure: Forgery

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Procedure Title: Forgery

Procedure Number: DHS-040-003-01
Version:
1.0
Effective Date:
02/28/2002

Approved By: DHS Chief Administrative Officer
Approved Date: 02/28/2002

Procedure

See Also: Forgery Policy.

Upon discovery that a check reported lost has been cashed:

Step

Responsible Party

Action

DHS Employees

The person discovering the check has been cashed will have payee:

Complete DHS 0138A, Affidavit Concerning Lost Check DHS form.
Have form Notarized. Form can not be changed after it is notarized.
Call Forgery Services for a payment alert number and Forgery Packet from Forgery Services.
After receipt of Forgery Packet, have payee complete forgery packet and return to Forgery Services within 20 days.

Financial Services

Staff will:

Determine if the check has been forged and can be turned over to the bank for payment.
It must be 18 months or less since the check has been cashed. If it has been more than 18 months since the check has been cashed, it cannot be processed by the forgery unit.
Submit to the Treasury for reimbursement.
The bank will take necessary action to recover money and take any criminal action if appropriate.

Also see: ORS 293.475, Issuance of duplicate instrument.

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