Step

Responsible Party

Action

1.

Purchaser/Requestor

Obtain prior written approval and ensure that state purchasing guidelines will be followed.

2.

Supervisor

Approve or deny request and notify requestor.

3.

Purchaser

Obtain itemized invoice/receipt for payment of invoice or reimbursement of receipt.

Prepare payment document or Travel Reimbursement Expense Sheet for reimbursement.

Forward invoice or Travel Reimbursement Sheet and payment document, agenda and attendance list to Financial Services.

Attendance sheet must include identification of each attendee (i.e. Board Member, Commission Member, DAS staff, guest, or other).

4.

Financial Services

Review for policy compliance and generate payment.