Administrative
Services
|
Administrative
Services
|
#2. How does it work?
The employee travels and charges
lodging, meals, and other travel expenses such as gas for the employee's car
(not state vehicles), to the VISA Travel Card. When travel ends, employee submits
expense report to Financial Services for reimbursement. Employee pays VISA bill
directly. Visa bill must be paid on time and in full. Late fees will not be
reimbursed.
Note: Gas purchases for state owned vehicles must be reimbursed through DAS Motor Pool.
#3. Can the Travel Visa be
used like a personal credit card?
No. It may only be used for travel
expenses. Miscellaneous personal items necessary for travel, while you are traveling,
are permitted but will not be reimbursed. You may NOT use the VISA Travel Card
if you are not traveling.
#4. What if I have credit
problems or concerns about credit card debt?
The Corporate Travel VISA Card limit
can be set at lower levels to help you manage your credit. For some employees,
a maximum account balance of $500 is enough to cover travel. Request a reduced
limit with your application. No explanation is required. If you already have
a card and would like your limit reduced, contact Financial Services.
#5. What if I just use my
own credit card for travel?
Fine as long as you do not earn bonuses
such as cash back or frequent flyer miles. This has been determined as unethical. See
OAM 40.20.00
and ORS 244.040 (1)(a)
or the Government Standards and Practices Opinion
01A-1006.
#6. What about ATM access?
ATM access is not active on the cards.
You may request an exception if you need to have access to cash while on travel.
Contact Financial Services. Put your request in writing and include the reason
for the request.
#7. How do I apply for a Corporate
Travel Card?
Fill out the Corporate Travel Card Application and Corporate
Credit Card Agreement and follow the instructions. Send both to Financial
Services. Be sure to have your supervisor sign both forms. Keep copies of the
forms until you receive your card. Send both to Financial Services for processing.
If you have comments about this site, send email to dhs.policyinfo@sate.or.us.
Oregon Department of Human Services
500 Summer St. NE E25, Salem, OR 97301-1098
Phone: (503) 945-5944
Fax: (503) 378-2897
TTY: (503) 947-5330
