Oregon DHS: Financial Services Policies


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Department-wide Support Services Policies The Department-wide Support Services (DWSS) policies and procedures govern the Department's executive and administrative functions.
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Latest Policy Releases
	Delegation of Expenditure Decision Authority: posted 08/9/11
	Sponsored Travel policy: posted 9/30/10
	Small Purchse Order Transaction System (SPOTS) Card Policy & Procedures: posted 09/15/10
	Customer Credit Card Payment Procedure: posted 07/09/10
	Funding Reclassification Requests Prior to Review by the Office of Human Resources: posted 06/07/10

Policy Tools

DWSS Common Terms
DWSS Policy Index
DWSS Policy Transmittals
Forms Information

Financial Services policies and procedures

See draft Financial Services policies.
See Common Terms for Financial Services policies

Policy Title Procedure Title	Issuing Office	Policy Number	Effective Date
Agency Objects Policy	Financial Services	DHS-040-018	04/28/2010
Check Signing Machine Policy	Financial Services	DHS-040-011	04/23/2010
Check Signing Machine Use Procedure, Control Over	Financial Services	DHS-040-011-01	04/23/2010
Check Stock Policy	Financial Services	DHS-040-001	02/28/2002
Check Stock Procedures	Financial Services	DHS-040-001-01	02/28/2002
Delegation of Expenditure Decision Authority Policy	Financial Services	DHS-040-010	07/01/2011
Exercising Expenditure Decision Authority Procedures	Financial Services	DHS-040-010-01	07/01/2011
Inappropriate Actions Procedures	Financial Services	DHS-040-010-02	07/01/2011
Employee Assigned Property Policy	Financial Services	DHS-040-002	02/28/2002
Employee Assigned Property Procedures	Financial Services	DHS-040-002-01	02/28/2002
Federal Financial Assistance Compliance Policy	Director's Office	DHS-010-007	07/01/2007
Subrecipient and Vendor Determination Procedure	Director's Office	DHS-010-007-01	07/01/2007
Grant Application Governance Procedure	Director's Office	DHS-010-007-02	07/01/2007
Contractual Governance Procedure	Director's Office	DHS-010-007-03	07/01/2007
SEFA Fiscal Year-End Reporting Procedure	Director's Office	DHS-010-007-04	07/01/2007
Forgery Policy	Financial Services	DHS-040-003	02/28/2002
Forgery Procedures	Financial Services	DHS-040-003-01	02/28/2002
Garnishment Policy	Financial Services	DHS-040-004	02/28/2002
Garnishment Procedures	Financial Services	DHS-040-004-01	02/28/2002
Intra-Agency Agreements Policy, Accountability over	Financial Services	DHS-040-014	12/01/2008
Job Rotation/Developmental Assignment Reimbursement Policy	Financial Services	DHS-040-005	02/28/2002
Job Rotation/Developmental Assignment Reimbursement Procedures	Financial Services	DHS-040-005-01	02/28/2002
Payroll Management Policy	Financial Services	DHS-040-007	09/10/2009
Time and Attendance Records Procedure	Financial Services	DHS-040-007-01	01/01/2008
Payroll Distribution Procedure	Financial Services	DHS-040-007-02	05/01/2008
Labor Cost Codes Procedure	Financial Services	DHS-040-007-03	05/01/2008
Work Charge Codes and Labor Cost Override Codes Procedure	Financial Services	DHS-040-007-04	05/01/2008
Payroll Error Corrections Procedure	Financial Services	DHS-040-007-05	05/01/2008
Petty Cash Funds Policy	Financial Services	DHS-040-017	07/01/2009
Petty Cash Procedure	Financial Services	DHS-040-017-01	07/01/2009
Receipting of Checks and Other Negotiable Instruments Policy	Financial Services	DHS-040-013	02/17/2010
Customer Credit Card Payment Procedure	Financial Services	DHS-040-013-01	07/01/2010
Reduction of Expense Policy	Financial Services	DHS-040-015	12/01/2008
Refreshment, Meals, Hospitality Policy	Financial Services	DHS-040-006	02/28/2002
Refreshment, Meals, Hospitality Procedures	Financial Services	DHS-040-006-01	02/28/2002
Revolving Fund 180-day Check Cancellation Policy	Financial Services	DHS-040-012	07/01/2007
Revolving Fund 180-day Check Cancellation Procedures	Financial Services	DHS-040-012-01	07/01/2007
SPOTS Card Policy	Financial Services	DHS-040-019	10/01/2010
SPOTS Card Program Authority Procedure	Financial Services	DHS-040-019-01	10/01/2010
SPOTS Card Application and Issuance Procedure	Financial Services	DHS-040-019-02	10/01/2010
SPOTS Card Security Procedure	Financial Services	DHS-040-019-03	10/01/2010
SPOTS Card Purchases Procedure	Financial Services	DHS-040-019-04	10/01/2010
SPOTS Card Documentation and Reconciliation Requirements Procedure	Financial Services	DHS-040-019-05	10/01/2010
SPOTS Card Abuse or Misuse Procedure	Financial Services	DHS-040-019-06	10/01/2010
SPOTS Card Training Procedure	Financial Services	DHS-040-019-07	10/01/2010
SPOTS Card Program Review and Audit Procedure	Financial Services	DHS-040-019-08	10/01/2010
Travel Advances and Travel Cards Policy	Financial Services	DHS-040-008	02/28/2002
Travel Advances and Travel Cards Procedures	Financial Services	DHS-040-008-01	02/28/2002
Travel Advances and Travel Cards FAQ	Financial Services
Travel Approval and Reimbursement Policy	Financial Services	DHS-040-009	05/12/2008
Travel Reimbursement Procedures	Financial Services	DHS-040-009-01	05/12/2008
Travel Authorization Procedures, Out-of-State	Financial Services	DHS-040-009-02	05/12/2008
Travel Policy, Sponsored	Financial Services	DHS-040-021	10/01/2010
Sponsored Travel Expense Reimbursement Procedure	Financial Services	DHS-040-021-01	10/01/2010

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About Forms: Forms associated with these policies and procedures are updated and changed without notification. Ensure that you are using the most current version by downloading it from links in the policy and procedure each time you use it. You can also find the most recent version of forms by using the Forms and Publications Search.

Department-wide Support Services Policies

Financial Services policies and procedures

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