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Policy Title:	Employee Separation
Policy Number:	DHS-060-007	Version:	1.0	Effective Date:	04/17/2002

Approved By: DHS Chief Administrative Officer

Approved Date: 04/17/2002

           

Purpose:

Employee separations must be processed in a timely manner whether the employee is resigning, retiring, ending a temporary assignment or transferring to another agency or workunit.

Policy:

The supervisor is responsible for ensuring the safety of information, return of state property and for assuring a smooth transition of duties to a new worker when an employee resigns, retires, is involuntarily terminated, or is placed on administrative leave.

The supervisor should ensure that:

• Employees are paid correctly and receive their final paycheck within 24 hours of leaving DHS employ.
• Computer and data access is revoked.
• Electronic keycards and keys are returned.
• All other property assigned to employee is returned.

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Procedure(s):

• DHS-060-007-01, Employee Separation Procedure

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Form(s):

• DHS 2117, Employee Separation Checklist
• DHS 0001, Employee Add, Modify, Move, or Delete Request - Word or WordPerfect
• DHS 0050, Employee Assigned Property

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Reference(s):

• None

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Definition(s):

• See Common Terms for DHS Human Resource policies
• See Common Terms for department-wide support services policies

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Contact:

• Name: Lauri Stewart; Phone: 503-945-5844; Email: lauri.k.stewart@state.or.us

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Policy History:

• Version 1.0:
  • 04/17/2002 - Initial Release

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If you have comments about this site send email to dhs.policyinfo@state.or.us.

Oregon Department of Human Services
500 Summer St. NE E94, Salem, OR 97301-1097
Phone: (503) 945-5944
Fax: (503) 378-2897
TTY: (503) 947-5330