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Procedure Title:	Vacation Leave and Payoff
Procedure Number:	DHS-060-018-01	Version:	1.0	Effective Date:	02/25/2002

Approved By: DHS Chief Administrative Officer

Approved Date: 02/25/2002

      

Procedure

Vacation Leave

Step	Responsible Party	Action
1.	Employee	Submit DHS 0046, Request for Leave form or other electronic format to supervisor in advance to allow supervisor to evaluate the request.
2.	Supervisor	Evaluate operational needs. If denied, explain the reason for denial in writing.

Payoff For Vacation Leave

Step	Responsible Party	Action
1	Employee	Employee may request vacation leave be paid off if: Vacation leave has been requested and denied               AND Vacation time will be lost due to excessive maximum accrual if not taken within two months. Submit Vacation Leave Payoff form.
2	Supervisor	Verify employee is in danger of loosing vacation. Sign and forward Vacation Leave Payoff Form to Appointing Authority for approval.
3	Appointing Authority	Approve or deny form. If approved, forward to payroll for processing. If denied, notify employee in writing of reason for denial.
4	Payroll	Process approved requests for payment.

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Policy

• DHS-060-018, Vacation Leave and Payoff Policy

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Form(s)

• DHS 0046, Request for Leave
• DHS 0110, Vacation Payoff Request - PDF, Word, Wordperfect

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Contact

• Name: Lauri Stewart; Phone: 503-945-5844; Email: lauri.k.stewart@state.or.us

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Procedure History

• Version 1.0:
• 02/25/2002 - Initial Release

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Oregon Department of Human Services
500 Summer St. NE E25, Salem, OR 97301-1098
Phone: (503) 945-5944
Fax: (503) 378-2897
TTY: (503) 947-5330