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Policy Title:	Exceptional Performance Recognition Leave with Pay
Policy Number:	DHS-060-028	Version:	2.0	Effective Date:	08/12/2002

Approved By: DHS Chief Administrative Officer

Approved Date: 08/12/2002

           

Purpose:

To allow Administrators to recognize managers and supervisors who have demonstrated extraordinary performance, which produces extraordinary outcomes.

Policy:

1. General

This policy shall serve as the agency's policy on exceptional performance recognition leave with pay.

2. Director awards Exceptional Performance Recognition Leave With Pay

Only the Director can grant exceptional performance recognition leave.

3. Employees eligible for Exceptional Performance Recognition Leave
1. The Director may award a management service, executive service, unclassified unrepresented, classified unrepresented and exempt service employee leave with pay in recognition of outstanding achievement or performance.
2. Exceptional performance recognition leave shall not apply to represented employees.
4. Forms of Exceptional Performance
1. Extraordinary performance, which produces extraordinary outcomes desired by DHS by employees working a professional workweek who do not qualify for overtime compensation, under DAS, HRSD Policy 20.005.20.
2. Other achievement or performance, as determined by the Director, that makes an outstanding contribution to agency goals and objectives.
5. Duration of Leave
1. This leave shall be granted judiciously, not exceed 40 hours in a fiscal year (July 1- June 30), shall be compensable only in the form of leave and shall not be cumulative from year to year.
2. This leave is not an entitlement and is not to be automatically granted at the beginning of a fiscal year.
6. Transfer of Leave

This leave shall not be transferable between agencies.

7. Use of Leave
1. An appointing authority and an employee granted leave shall mutually agree upon when the leave may be taken.
2. Appointing authority shall maintain records of the amount of leave granted and used.

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Procedure(s):

• DHS-060-028-01, Exceptional Performance Recognition Leave Procedure

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Form(s):

• DHS 2113, Exceptional Performance Recognition Leave Request

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Reference(s):

• DAS, HRSD Policy 60.000.10 - Special Leaves with Pay
• DAS, HRSD Policy 20.005.20 - Fair Labor Standards Act

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Definition(s):

Agency Head: An elected or appointed officer who has authority and responsibility for supervision and control of a state agency.  (Director and Deputy Director of DHS).

Also see:
• See Common Terms for DHS Human Resource policies
• See Common Terms for department-wide support services policies

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Contact:

• Name: Lauri Stewart; Phone: 503-945-5844; Email: lauri.k.stewart@state.or.us

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Policy History:

• Version 2.0:
  • 08/12/02 - This version of the policy specifically outlines DHS policy and requirements for exceptional performance leave and rescinds version 1.0 that only referenced and adopted DAS HRSD Policy 60.000.10
• Version 1.0:
  • 02/25/2002 - Initial release

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If you have comments about this site send email to dhs.policyinfo@state.or.us.

Oregon Department of Human Services
500 Summer St. NE E94, Salem, OR 97301-1097
Phone: (503) 945-5944
Fax: (503) 378-2897
TTY: (503) 947-5330