Oregon DHS: Office of Human Resources Policies

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Shared Services Policies

Shared Services policies and procedures govern DHS and OHA executive and administrative functions. Organizational changes in both departments may not be reflected at this time in the current organization and presentation of this policy site and/or the referenced policy and procedure documents.

Policy Topics

Accounting services
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Human resources
Imaging/Records Mgmt
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Latest Policy Releases

Social Media: posted 7/11/2012
Workplace Incident Response: posted 06/28/2012
Tobacco Free Campus: posted 05/09/2012
Stored Value Cards: posted 02/14/2012
Delegation of Expenditure Decision Authority: posted 08/09/2011

Policy Tools

Human resources policies and procedures

See Common Terms for Human Resources policies

Policy Title Procedure Title	Issuing Office	Policy Number	Effective Date
Background Checks Policy	Human Resources	DHS-060-010	01/26/2010
Background Checks on Non-Institution DHS Employees Procedure	Human Resources	DHS-060-010-01	06/07/2010
Background Checks on Institution DHS Employees Procedure	Human Resources	DHS-060-010-02	01/26/2010
Reporting of New Criminal or Abuse Activity Procedure	Human Resources	DHS-060-010-03	01/26/2010
Background Checks on DHS Volunteers	Human Resources	DHS-060-010-04	01/26/2010
Breast Feeding Mother Friendly Workplace Policy	Human Resources	DHS-060-035	10/15/2006
Classification and Compensation Policy	Human Resources	DHS-060-001	04/08/2002
Conflict of Interest Policy	Human Resources	DHS-060-002	11/01/2006
Conflict of Interest Policy Addendum for CAF Employees	Human Resources	DHS-060-002 Addendum	03/23/2007
Conflict of Interest Procedure	Human Resources	DHS-060-002-01	12/08/2006
Conflict of Interest Procedure for CAF Employees regarding Respite Care, Relative Caregiver, Employee Foster Parent, Adoptive Parent and Legal Guardian	Human Resources	DHS-060-002-02	12/08/2006
Conflict of Interest - Child Support Program Policy	Human Resources	DHS-060-030	04/28/2005
Conflict of Interest - Child Support Program Procedure	Human Resources	DHS-060-030-01	01/13/2005
Discipline and Discharge Policy- Classified, Unrepresented	Human Resources	DHS-060-004	04/08/2002
Discipline and Discharge Policy- Management Service	Human Resources	DHS-060-005	04/08/2002
Discrimination and Harassment-Free Workplace Policy	Human Resources	DHS-060-013	01/10/2008
Domestic Violence, Workplace Effects of	Human Resources	DHS-060-032	10/09/2008
Employee Personnel Records Policy	Human Resources	DHS-060-006	12/05/2006
Employee Separation Policy	Human Resources	DHS-060-007	04/17/2002
Employee Separation Procedure	Human Resources	DHS-060-007-01	04/17/2002
Employees as Contractors Policy, DHS	Human Resources	DHS-060-003	03/27/2002
Employees as Contractors Procedure, DHS	Human Resources	DHS-060-003-01	04/17/2002
Employing DHS Retirees Policy	Human Resources	DHS-060-008	03/27/2002
Employing DHS Retirees Procedure	Human Resources	DHS-060-008-01	04/17/2002
Family and Employee Needs Policy	Human Resources	DHS-060-009	04/08/2002
Family and Medical Leave Policy	Human Resources	DHS-060-040	06/02/2009
Family and Medical Leave Procedure	Human Resources	DHS-060-040-01	06/02/2009
Holidays Policy	Human Resources	DHS-060-011	04/18/2002
Job Rotation/Developmental Assignments Policy	Human Resources	DHS-060-012	02/25/2002
Job Rotation/Developmental Assignments Procedure	Human Resources	DHS-060-012-01	02/25/2002
Layoff - Management Service Layoff Policy	Human Resources	DHS-060-027	09/13/2002
Layoff - Management Service Layoff Procedure	Human Resources	DHS-060-027-01	09/13/2002
Leave - Exceptional Performance Leave Policy	Human Resources	DHS-060-028	08/12/2002
Leave - Exceptional Performance Leave Procedure	Human Resources	DHS-060-028-01	08/12/2002
Leave - Hardship Leave Policy, Management	Human Resources	DHS-060-014	03/08/2007
Leave - Hardship Leave Policy, Represented	Human Resources	DHS-060-015	02/25/2002
Leave - Hardship Leave Procedure	Human Resources	DHS-060-015-01	09/29/2006
Leave - Hardship Leave FAQ's	Human Resources
Leave - Military Donated Leave Program (MDLP) Policy	Human Resources	DHS-060-031	03/03/2005
Leave - MDLP: Employees Donating Leave Procedure	Human Resources	DHS-060-031-01	03/03/2005
Leave - MDLP: Employees Requesting Leave Procedure	Human Resources	DHS-060-031-02	03/03/2005
Leave - Paid Leave for Job Interviews Policy	Human Resources	DHS-060-016	09/15/2006
Leave - Sick Leave with Pay Policy	Human Resources	DHS-060-017	02/25/2002
Leave - Sick Leave with Pay Procedure	Human Resources	DHS-060-017-01	02/25/2002
Leave - Vacation Leave and Payoff Policy	Human Resources	DHS-060-018	02/25/2002
Leave - Vacation Leave and Payoff Procedure	Human Resources	DHS-060-018-01	02/25/2002
Maintaining a Professional Workplace Policy	Human Resources	DHS-060-038	01/10/2008
Membership Dues Policy	Human Resources	DHS-060-019	03/27/2002
Membership Dues Procedure	Human Resources	DHS-060-019-01	03/27/2002
Nepotism Policy	Human Resources	DHS-060-020	03/27/2002
Office Closure	Human Resources
Office Closure - Weather or Hazard Procedure	Human Resources	DHS-060-021-01	01/11/2010
Pay Practices Policy	Human Resources	DHS-060-029	12/22/2003
Pay Practices Procedure	Human Resources	DHS-060-029-01	12/22/2003
Position Management Policy	Human Resources	DHS-060-023	04/08/2002
Positions - Filling, Policy	Human Resources	DHS-060-024	04/08/2002
Public Records - Disclosure of Human Resource Records Policy	Human Resources	DHS-060-025	04/08/2002
Reasonable Accommodation Policy	Human Resources	DHS-060-034	08/22/2007
Reasonable Accommodation Procedure for Job Applicants	Human Resources	DHS-060-034-01	08/22/2007
Reasonable Accommodation Procedure for Current Employees, Volunteers, Trainees and other persons with disabilities who are part of the DHS workforce	Human Resources	DHS-060-034-02	08/22/2007
DHS Training Accommodations Procedure	Human Resources	DHS-060-034-04	08/22/2007
Reinstatement and Reemployment of Injured Workers	Human Resources	DHS-060-036	08/01/2007
Reinstatement and Reemployment of Injured Workers Procedure	Human Resources	DHS-060-036-01	08/01/2007
Telecommuting Policy	Human Resources	DHS-060-026	10/28/2009
Telecommuting Procedure	Human Resources	DHS-060-026-01	07/10/2009
Tobacco Free Campus Policy	Human Resources	DHS-060-041	05/01/2012
Use of Information about OYA and DHS Employees Who are Subjects of a CPS Assessment Policy	Human Resources	DHS-060-033	09/16/2006
Use of Information about OYA and DHS Employees Who are Subjects of a CPS Assessment Procedure	Human Resources	DHS-060-033-01	09/16/2006
Use of State Property	Human Resources	DHS-060-037	08/09/2007

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