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Department-wide Support Services (DWSS) Policies & Procedures

Policy & Procedure Index

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Acceptable Use of Information-related Technology (IT) Policy Information Services DHS-070-004 12/10/2004
Acceptable Use of Information-related Technology FAQs Information Services   12/29/2005
Acceptable Use of State Information Assets Director's Office DHS-010-011 06/09/2008
Add/Modify/Delete User from Group/Job ID Procedure Information Security DHS-090-002-03 11/01/2003
Add/Modify/Move/Delete Network or E-mail System Accounts Procedure Information Services DHS-070-001-01 10/17/2005
Administrative, Technical and Physical Safeguards Policy Information Security DHS-100-005 07/20/2009
Alternate Format Procedure, Ordering Documents in Director's Office/GAO DHS-010-005-03 02/01/2006
Agency Objects Policy Financial Services DHS-040-018 04/28/2010
Archives Policy, DHS IRMS DHS-050-005 12/06/2006
Archives Procedure: Sending Records for Storage IRMS DHS-050-005-01 12/06/2006
Archives Procedure: Requesting Records from Storage IRMS DHS-050-005-02 12/06/2006
Archives Procedure: Destruction of Records in Storage IRMS DHS-050-005-03 12/06/2006

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B

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Background Checks Policy Human Resources DHS-060-010 01/26/2010
Background Checks on Non-Institution DHS Employees Procedure Human Resources DHS-060-010-01 06/07/2010
Background Checks on Institution DHS Employees Procedure Human Resources DHS-060-010-02 01/26/2010
Reporting of New Criminal or Abuse Activity Procedure Human Resources DHS-060-010-03 01/26/2010
Background Checks on DHS Volunteers Human Resources DHS-060-010-04 01/26/2010
Bomb Threat Procedure PDF DAS 125-6-341 02/01/2000
Breast Feeding Mother Friendly Workplace Policy Human Resources DHS-060-035 10/15/2006
Business Associate Relationships Policy, DHS Information Security DHS-100-008 07/20/2009
Business Cards, Letterhead, Envelopes Policy OCR DHS-050-002 04/08/2004
Business Cards, Letterhead, Envelopes Procedure OCR DHS-050-002-01 04/08/2004
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C

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Check Signing Machine Policy Financial Services DHS-040-011 04/23/2010
Check Signing Machine Use Procedure, Control Over Financial Services DHS-040-011-01 04/23/2010
Check Stock Policy Financial Services DHS-040-001 02/28/2002
Check Stock Procedures Financial Services DHS-040-001-01 02/28/2002
Check Stock, Negotiable Orders, EBT Policy OCR DHS-050-003 04/02/2002
Check Stock, Negotiable Orders, EBT Procedure OCR DHS-050-003-01 04/02/2002
Classification and Compensation Policy Human Resources DHS-060-001 04/08/2002
Client Privacy Rights Policy Information Security DHS-100-002 07/20/2009

Computer Security Policy, Desktop and Laptop

Information Security DHS-090-009 11/08/2004
Conflict of Interest Policy Human Resources DHS-060-002 11/01/2006
Conflict of Interest Policy Addendum for CAF Employees Human Resources DHS-060-002 Addendum 03/22/2007
Conflict of Interest Procedure Human Resources DHS-060-002-01 12/08/2006
Conflict of Interest Procedure for CAF Employees regarding Respite Care, Relative Caregiver, Employee Foster Parent, Adoptive Parent and Legal Guardian Human Resources DHS-060-002-02 12/08/2006
Conflict of Interest - Child Support Program Policy Human Resources DHS-060-030 04/28/2005
Conflict of Interest - Child Support Program Procedure Human Resources DHS-060-030-01 01/13/2005
Contract Administration OC&P DHS-020-005 03/01/2007
Contracting Authority and Overview for Supplies and Services Contracts Policy, Public OC&P DHS-020-001 07/28/2009
Client Complaint or Report of Discrimination Procedure, Filing a Director's Office/GAO DHS-010-005-01 02/01/2006
Client Information: De-identification and Use of Limited Data Sets Policy Information Security DHS-100-007 07/20/2009
Contractual Governance Procedure Director's Office DHS-010-007-03 07/01/2007
Copy Center Policy, HSB Building Facilities DHS-030-001 12/15/2002
Copy Center Procedures, HSB Building Facilities DHS-030-001-01 12/15/2002
Customer Credit Card Payment Procedure Financial Services DHS-040-013-01 07/01/2010
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D

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Discipline and Discharge Policy- Classified, Unrepresented Human Resources DHS-060-004 04/08/2002
Discipline and Discharge Policy- Management Service Human Resources DHS-060-005 04/08/2002
Discrimination and Harassment-Free Workplace Policy Human Resources DHS-060-013 01/10/2008
Domestic Violence, Workplace Effects of Human Resources DHS-060-032 10/09/2008
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E

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Early Return to Work of Injured Workers Policy
 Safety & health DHS-080-002 08/01/2007
Early Return to Work of Injured Workers Procedure Safety & health DHS-080-002-01 08/01/2007
Email All-Universe Policy Public Affairs DHS-120-001 05/01/2005
Email Etiquette Guidelines Information Services   10/17/2005
Email System Use Guidelines Information Services   10/17/2005
Emergency Preparedness Policy Safety & health DHS-080-010 10/08/2004
Employee Assigned Property Policy Financial Services DHS-040-002 02/28/2002
Employee Assigned Property Procedures Financial Services DHS-040-002-01 02/28/2002
Employee Personnel Records Policy Human Resources DHS-060-006 12/05/2006
Employee Safety for Clandestine (Methamphetamine or other illegal) Drug-manufacturing Labs Procedure Safety & health DHS-080-011-01 08/08/2006
Employee Separation Policy Human Resources DHS-060-007 04/17/2002
Employee Separation Procedure Human Resources DHS-060-007-01 04/17/2002
Employing DHS Retirees Policy Human Resources DHS-060-008 03/27/2002
Employing DHS Retirees Procedure Human Resources DHS-060-008-01 04/17/2002
Employees as Contractors Policy, DHS Human Resources DHS-060-003 03/27/2002
Employees as Contractors Procedure, DHS Human Resources DHS-060-003-01 04/17/2002
Enforcement, Sanctions and Penalties for Violations of Individual Privacy Policy Information Security DHS-100-009 07/20/2009
Expenditure Decision Authority Policy, Delegation of Financial Services DHS-040-010 07/01/2011
Expenditure Decision Authority Procedure, Exercising Financial Services DHS-040-010-01 07/01/2011
Expenditure Reports Procedure, Individual Director's Office DHS-070-007-02 10/01/2003

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F

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Facilities Development Policy Facilities DHS-030-002 02/15/2002
Family and Employee Needs Policy Human Resources DHS-060-009 04/08/2002
Family and Medical Leave Policy Human Resources DHS-060-040 06/02/2009
Family and Medical Leave Procedure Human Resources DHS-060-040-01 06/02/2009
Federal Financial Assistance Compliance Policy Director's Office DHS-010-007 07/01/2007
Forgery Policy Financial Services DHS-040-003 02/28/2002
Forgery Procedures Financial Services DHS-040-003-01 02/28/2002
Forms - Creating and Distributing Policy OCR DHS-050-004 04/04/2002
Forms - Creating and Distributing Procedure OCR DHS-050-004-01 04/04/2002
Furnishing Standards Policy Facilities DHS-030-003 01/10/2006
Furniture Ordering Policy, Modular Facilities DHS-030-005 02/15/2002

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G

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Garnishment Policy Financial Services DHS-040-004 02/28/2002
Garnishment Procedures Financial Services DHS-040-004-01 02/28/2002
Gender-specific Services for Children and Youth Policy Director's Office DHS-010-004 01/01/2005
Gender-specific Services for Children and Youth Procedure Director's Office DHS-010-004-01 01/01/2005
Grant Application Governance Procedure Director's Office DHS-010-007-02 07/01/2007
Group/Job ID Procedure, Request for Information Security DHS-090-002-02 11/01/2003

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H

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Hazard Communication Program Policy Safety & health DHS-080-011 08/08/2006
Holidays Policy Human Resources DHS-060-011 04/18/2002

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I

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Identification Cards/Key Cards Policy, HSB Facilities DHS-030-010 01/27/2003
Identification Cards/Key Cards Procedure - Employee, HSB Facilities DHS-030-010-01 01/27/2003
Identification Cards/Key Cards Procedure - Permanent Visitor, HSB Facilities DHS-030-010-02 01/27/2003
Identification Cards/Key Cards Procedure - Contractor, HSB Facilities DHS-030-010-03 01/27/2003
Inappropriate Actions Procedure Financial Services DHS-040-010-02 07/01/2011
Individual User Profile (IUP)-Internal Access Procedure Information Security DHS-090-003-01 01/09/2006
Individual User Profile (IUP)-External Access Procedure Information Security DHS-090-003-02 01/09/2006
Information Access Control Security Policy Information Security DHS-090-003 01/09/2006
Information Security Awareness Policy Information Security DHS-090-004 05/17/2004
Information Security Policy Information Security DHS-090-001 11/22/2004
Information Technology (IT) Project Budgets Finance & Policy Analysis DHS-110-001 01/12/2006
IT Asset Management Policy Information Services DHS-070-014 11/12/2002
Intra-Agency Agreements Policy, Accountability over Financial Services DHS-040-014 12/01/2008
IT Acquisition Procedure Information Services DHS-070-014-01 11/12/2002
IT Equipment Procedure, Managing Information Services DHS-070-014-02 11/12/2002
IT Standards Policy Information Services DHS-070-007 05/06/2002
IT Standards Setting Procedure Information Services DHS-070-007-01 05/06/2002
IT Standards Exception Procedure Information Services DHS-070-007-02 05/06/2002
Instant Messaging Information Services DHS-070-010 02/01/2006

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J

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Job Rotation/Developmental Assignments Policy Human Resources DHS-060-012 02/25/2002
Job Rotation/Developmental Assignments Procedure Human Resources DHS-060-012-01 02/25/2002
Job Rotation/Developmental Assignment Reimbursement Policy Financial Services DHS-040-005 02/28/2002
Job Rotation/Developmental Assignment Reimbursement Procedures Financial Services DHS-040-005-01 02/28/2002

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L

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Labor Cost Codes Procedure Financial Services DHS-040-007-03 05/01/2008
Layoff - Management Service Layoff Policy Human Resources DHS-060-027 09/13/2002
Layoff - Management Service Layoff Procedure Human Resources DHS-060-027-01 09/13/2002
Leave - Exceptional Performance Leave Policy Human Resources DHS-060-028 08/12/2002
Leave - Exceptional Performance Leave Procedure Human Resources DHS-060-028-01 08/12/2002
Leave - Hardship Leave Policy, Management Human Resources DHS-060-014 03/08/2007
Leave - Hardship Leave Policy, Represented Human Resources DHS-060-015 02/25/2002
Leave - Hardship Leave Procedure Human Resources DHS-060-015-01 09/29/2006
Leave - Hardship Leave FAQ's Human Resources    
Leave - Military Donated Leave Program (MDLP) Policy Human Resources DHS-060-031 03/03/2005
Leave - MDLP: Employees Donating Leave Procedure Human Resources DHS-060-031-01 03/03/2005
Leave - MDLP: Employees Requesting Leave Procedure Human Resources DHS-060-031-02 03/03/2005
Leave - Paid Leave for Job Interviews Policy Human Resources DHS-060-016 09/15/2006
Leave - Sick Leave with Pay Policy Human Resources DHS-060-017 02/25/2002
Leave - Sick Leave with Pay Procedure Human Resources DHS-060-017-01 02/25/2002
Leave - Vacation Leave and Payoff Policy Human Resources DHS-060-018 02/25/2002
Leave - Vacation Leave and Payoff Procedure Human Resources DHS-060-018-01 02/25/2002
Legislature Policy, Working with the Director's Office DHS-010-002 10/01/2003
Legislature FAQ, Working with the Director's Office DHS-010-002 FAQ 10/01/2003
Lobbyist Registration and Termination Procedure Director's Office DHS-010-002-01 10/01/2003

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M

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Mail Equipment Policy Facilities DHS-030-004 02/15/2002
Maintaining a Professional Workplace Policy Human Resources DHS-060-038 01/10/2008
Membership Dues Policy Human Resources DHS-060-019 03/27/2002
Membership Dues Procedure Human Resources DHS-060-019-01 03/27/2002
Minimum Necessary Information Policy Information Security DHS-100-004 07/20/2009

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N

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Nepotism Policy Human Resources DHS-060-020 03/27/2002
Network Access and Use Policy Information Services DHS-070-008 09/22/2002
Non-Discrimination on the Basis of Disability for Programs, Services and Activities Poilcy Director's Office/GAO DHS-010-005 02/01/2006

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O

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Office Closure - Weather or Hazard Procedure Human Resources DHS-060-021-01 01/11/2010
Office Design Standards Policy Facilities DHS-030-006 02/15/2002
OSHA Log Policy Safety & health DHS-080-003 08/08/2006
OSHA 300 Log Procedure Safety & health DHS-080-003-01 08/08/2006

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P

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Password and User Identification Security Policy Information Security DHS-090-002 11/01/2003
Password Procedure, Compromised Information Security DHS-090-002-05 11/01/2003
Password Procedure, Creating a Strong Information Security DHS-090-002-04 11/01/2003
Password Construction Compliance Procedure, Monitor Information Security DHS-090-002-06 11/01/2003
Pay Practices Policy Human Resources DHS-060-029 12/22/2003
Pay Practices Procedure Human Resources DHS-060-029-01 12/22/2003
Payroll Distribution Procedure Financial Services DHS-040-007-02 05/01/2008
Payroll Error Corrections Procedure Financial Services DHS-040-007-05 05/01/2008
Payroll Management Policy Financial Services DHS-040-007 05/01/2008
Personal Digital Assistant (PDA) Policy Information Services DHS-070-005 05/06/2002
Personal Digital Assistant (PDA) Procedure Information Services DHS-070-005-01 05/06/2002
Phone Cards Policy, DHS State Issued Facilities DHS-030-008 06/17/2002
Phone Cards Procedures, DHS State Issued Facilities DHS-030-008-01 06/17/2002
Petty Cash Funds Policy Financial Services DHS-040-017 07/01/2009
Petty Cash Procedure Financial Services DHS-040-017-01 07/01/2009

Political Activity 

 Director's Office DHS-010-003 10/19/2004
Position Management Policy Human Resources DHS-060-023 04/08/2002
Positions - Filling, Policy Human Resources DHS-060-024 04/08/2002
Privacy Policy, General Information Security DHS-100-001 07/20/2009
Privacy and Information Security Incident Management Policy Information Security DHS-090-005 01/06/2010
Privacy and Information Security Incident Reporting Procedure Information Security DHS-090-005-01 10/01/2004
Public Record Request and Fee Policy Director's Office DHS-010-010 06/09/2008
Public Record Request, Receipt, Payment and and Delivery Procedure Director's Office DHS-010-010-01 06/09/2008
Public Record Request Fee Structure Procedure Director's Office DHS-010-010-02 06/09/2008
Public Record Request Fee Reduction or Waiver Procedure Director's Office DHS-010-010-03 06/09/2008
Public Records - Disclosure of Human Resource Records Policy Human Resources DHS-060-025 04/08/2002
Publications & Graphic Design Policy OCR DHS-130-001 12/08/2005
Publication & Graphic Design Orders and Revisions OCR DHS-130-001-01 12/08/2005
Publication Exceptions OCR DHS-130-001-02 12/08/2005

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R

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Reasonable Accommodation Policy Human Resources DHS-060-034 08/22/2007
Reasonable Accommodation Procedure for Job Applicants Human Resources DHS-060-034-01 08/22/2007
Reasonable Accommodation Procedure for Current Employees, Volunteers, Trainees and other persons with disabilities who are part of the DHS workforce Human Resources DHS-060-034-02 08/22/2007
Reasonable Modifications by Client Applicants, Clients and Members of the Public Procedure, Requesting Director's Office/GAO DHS-010-005-04 02/01/2006
Receipting of Checks and Other Negotiable Instruments Policy Financial Services DHS-040-013 02/17/2010
Reclassification Requests Prior to Review by the Office of Human Resources Policy, Funding Finance & Policy Analysis DHS-110-002 06/09/2010
Reclassification Requests Prior to Review by the Office of Human Resources Procedure, Funding Finance & Policy Analysis DHS-110-002-01 06/09/2010
Reduction of Expense Policy Financial Services DHS-040-015 12/01/2008
Refreshment, Meals, Hospitality Policy Financial Services DHS-040-006 02/28/2002
Refreshment, Meals, Hospitality Procedures Financial Services DHS-040-006-01 02/28/2002
Reinstatement and Reemployment of Injured Workers Human Resources DHS-060-036 08/01/2007
Reinstatement and Reemployment of Injured Workers Procedure Human Resources DHS-060-036-01 08/01/2007
Request for Exception to 'Asset Management Policy' Procedure Information Services DHS-070-014-04 11/12/2002
Request to Connect to DHS Network Backbone Procedure Information Services DHS-070-014-03 11/12/2002
Revolving Fund 180-day Check Cancellation Policy Financial Services DHS-040-012 07/01/2007
Revolving Fund 180-day Check Cancellation Procedure Financial Services DHS-040-012-01 07/01/2007
Rule Advisory Committees Director's Office DHS-010-012 01/01/2009

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S

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Safety & Risk Management Roles & Responsibilities Policy Safety & health DHS-080-006 10/02/2003
Safety Committees Policy Safety & health DHS-080-007 08/08/2006
Safety Inspections Policy Safety & health DHS-080-001 08/08/2006
Screensaver Password Feature Procedure, Setting Automatic Information Security DHS-090-009-01 11/08/2004
SEFA Fiscal Year-End Reporting Procedure Director's Office DHS-010-007-04 07/01/2007
Sign Language Interpreter and Real-Time Captioner Procedure, Scheduling a Director's Office/GAO DHS-010-005-02 02/01/2006
Sensitive Issues Policy Office of Communications DHS-120-004 02/22/2002
Social Media Policy Office of Communications DHS-120-004 07/11/2012
SPOTS Card Policy Financial Services DHS-040-019 10/01/2010
SPOTS Card Program Authority Procedure Financial Services DHS-040-019-001 10/01/2010
SPOTS Card Application and Issuance Procedure Financial Services DHS-040-019-002 10/01/2010
SPOTS Card Security Procedure Financial Services DHS-040-019-003 10/01/2010
SPOTS Card Purchases Procedure Financial Services DHS-040-019-004 10/01/2010
SPOTS Card Documentation and Reconciliation Requirements Procedure Financial Services DHS-040-019-005 10/01/2010
SPOTS Card Abuse or Misuse Procedure Financial Services DHS-040-019-006 10/01/2010
SPOTS Card Training Procedure Financial Services DHS-040-019-007 10/01/2010
SPOTS Card Program Review and Audit Procedure Financial Services DHS-040-019-008 10/01/2010
Stored Value Cards Policy Financial Services DHS-040-020 01/01/2012
Subrecipient and Vendor Determination Procedure Director's Office DHS-010-007-01 07/01/2007

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T

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Telecommunications Relay Service Procedure, Using the Oregon Director's Office/GAO DHS-010-005-05 02/01/2006
Telephone Numbers Policy, 800 Facilities DHS-030-011 09/23/2002
Telecommuting Policy Human Resources DHS-060-026 10/28/2009
Telecommuting Procedure Human Resources DHS-060-026-01 07/10/2009
Time and Attendance Records Procedure Financial Services DHS-040-007-01 01/01/2008
Tobacco Free Campus Policy Human Resources DHS-060-041 05/01/2012
Training Accommodation Procedure, DHS Human Resources DHS-060-034-04 08/22/2007
Translated Documents Ordering Procedure OCR DHS-050-001-02 04/02/2002
Transmittals For Client Services/Programs Director's Office DHS-010-001-01 03/01/2004
Transportation of Information Assets Information Security DHS-090-010 05/01/2008
Travel Advances and Travel Cards Policy Financial Services DHS-040-008 02/28/2002
Travel Advances and Travel Cards Procedures Financial Services DHS-040-008-01 02/28/2002
Travel Advances and Travel Cards FAQ Financial Services    
Travel Approval and Reimbursement Policy Financial Services DHS-040-009 05/12/2008
Travel Authorization Procedure, Out-of-State Financial Services DHS-040-009-02 05/12/2008
Travel Reimbursement Procedure Financial Services DHS-040-009-01 05/12/2008
Travel Policy, Sponsored Financial Services DHS-040-021 10/01/2010
Travel Expense Reimbursement Procedure, Sponsored Financial Services DHS-040-021-01 10/01/2010

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U

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Unauthorized Patient Leave Communications Policy Public Affairs DHS-120-002 06/21/2005
Unauthorized Patient Leave Communications Procedure Public Affairs DHS-120-002-01 06/22/2005
Use of Information about OYA and DHS Employees Who are Subjects of a CPS Assessment Policy Human Resources DHS-060-033 09/16/2006
Use of Information about OYA and DHS Employees Who are Subjects of a CPS Assessment Procedure Human Resources DHS-060-033-01 09/16/2006
Use of State Property Human Resources DHS-060-037 08/09/2007
User Identification Procedure, Obtaining a Unique Information Security DHS-090-002-01 11/01/2003
Uses and Disclosures of Client or Participant Information Policy Information Security DHS-100-003 07/20/2009
Uses and Disclosures for Research Purposes and Waivers Policy Information Security DHS-100-006 07/20/2009

 

V

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Vehicle Use for State Business Policy Safety & health DHS-080-005 05/21/2010
Vehicle Use for State Business Procedure Safety & health DHS-080-005-01 05/21/2010
Vehicle Use for State Business FAQs Safety & health DHS-080-005-FAQ 05/21/2010
Vehicle Use Sharing Policy, State Facilities DHS-030-007 02/15/2002
Violence/Weapons in the Workplace, Prevention of Policy Safety & health DHS-080-008 06/14/2004
Voice Mail Policy Facilities DHS-030-009 02/15/2002
Voice Mail Greetings - DHS Building Facilities Instructions  
Voice Mail Greetings - Field Offices Facilities Instructions  

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W

Policy or Procedure Title
 		Issuing
Office		 Policy
Number		 Effective
Date
Web Architecture and Design Standards Policy Information Services DHS-070-012 09/01/2002
Wireless Communication Devices OC&P DHS-020-006

08/14/2009
Wireless Communication Devices, Acquiring New or Replacing/Upgrading OC&P DHS-020-006-01 08/14/2009
Wireless Communication Devices, Lost or Stolen OC&P DHS-020-006-02 08/14/2009
Work Charge Codes and Labor Cost Override Codes Procedure Financial Services DHS-040-007-04 05/01/2008
Workplace Incident Response Policy Safety & health DHS-080-013 04/14/2012
Workplace Incident Response Procedure Manual
 Safety & health DHS-080-013-01 04/14/2012

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