DHS DWSS Procedure: Individual User Profile-External Access (Contracting Business Entity)

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Procedure Title: Individual User Profile–External Access (Contracting Business Entity)

Procedure Number: DHS-090-003-02
Version:
1.0
Effective Date:
01/09/2006

Approved By: DHS Chief Administrative Officer
Approved Date: 01/09/2006

Procedure

Step	Responsible Party	Action
1.	Local DHS Contact/Contract Manager	Completes the DHS 0118, Contract Request form and submits to the Office of Contracts and Procurement (OC&P).
2.	Office of Contracts and Procurement (OC&P)	Evaluates the DHS 0118 and determines if a DHS 0785, Contract Systems Information Exchange Assessment, is necessary. If the DHS 0785 is necessary, OC&P will contact the Local DHS Contact/Contract Manager and have the form completed electronically.
3.	Local DHS Contact/Contract Manager	Completes the Local DHS and Contractor information on the DHS 0785 and returns the form, electronically, to OC&P.
4.	OC&P	Sends the DHS 0785 to the Information Security Office (ISO).
5.	Information Security Office (ISO)	Reviews the DHS 0785 and forwards to the Access Coordinator (OIS and/or the Data Steward) for action.
6.	Access Coordinator	Contacts Local DHS Contact/Contract Manager and/or Contracting Business Entity to complete any necessary forms (DHS 0780-0784) to fulfill access requirements. Take necessary actions to grant access as identified on the form(s) and returns the forms, electronically, to the ISO.
7.	ISO	Reviews access and security requirements and forwards electronic copy(ies) to OC&P.
8.	OC&P	Prints the forms and places hard copy(ies) in the contract file.

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Policy

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Form(s)

DHS 0780, Individual User Profile (IUP)
DHS 0781, Health Services IUP
DHS 0782, OMAP IUP
DHS 0783, CAF IUP: (Self Sufficiency, DHS 0783SS) (Child Welfare, DHS 0783CW)
DHS 0784, SPD IUP
DHS 0785, DHS Contract Systems Information Exchange Assessment
DHS 0001, Request Add, Modify, Move or Delete of Network or Email System Accounts (AMD) - (PDF) or (Word)

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Definition(s):

See Privacy/Security Glossary of Common Terms
See Department-wide Support Services (DWSS) policy & procedures Common Terms
The term Contracting Business Entity (CBE), as used in this procedure, refers to any person, business, non-profit organization, tribe or other governmental entities under interagency and intergovernmental agreements, which are contracted to provide and/or exchange services and/or products with DHS.
The term Access Coordinator, as used in this procedure, refers to data stewards, sub-administrators or other staff that have the responsibility of controlling and administering access privileges to information assets and data systems.

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Contact

Name: Kyle Miller; Phone: 503-945-6812; Email: dhsinfo.security@state.or.us

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Procedure History

Version 1.0:

01/09/2006 - Initial Release

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If you have comments about this site, send email to dhs.policyinfo@state.or.us.

Oregon Department of Human Services
500 Summer St. NE E25, Salem, OR 97301-1098
Phone: (503) 945-5944
Fax: (503) 378-2897
TTY: (503) 947-5330

Procedure Title:	Individual User Profile–External Access (Contracting Business Entity)
Procedure Number:	DHS-090-003-02	Version:	1.0	Effective Date:	01/09/2006