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Child Welfare Policies, Oregon Administrative Rules and Protocols


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Client Services Index

Protocols:    CIRT Protocol    Fatality Protocol
Policy # Administrative Rule # Title Effective Date Prior Versions

A.  Client Rights

I-A.1   Client Rights 12/1/07 Prior Versions
I-A.3.1   Procedures for Maintaining Confidentiality 1/2/96  
I-A.3.2 413-010-0000 thru 0075

Confidentiality of Client Information

1/01/14 Prior Versions
I-A.3.3
Transmittal
413-010-0081 thru 0085 Release of Adoption Home Study Reports 12/29/10 Prior Versions
I-A.4.1 413-010-0170 thru 0185 Rights of Children 1/01/14 Prior Versions
I-A.4.2 413-010-0200 thru 0240 Protecting Rights of Children (Interrogations, Interviews & Polygraph Tests) 1/02/96  
I-A.4.3   Identifying Legally Recognized Parental Relationships 10/1/99  
I-A.4.5 413-010-0300 thru 0340 Rights of Relatives 8/04/14 Prior Versions
I-A.5.1 413-010-0400 thru 0480 Complaint Review 12/1/07 Prior Versions
I-A.5.2
413-010-0500 thru 0535 Contested Case Hearings 1/01/14 Prior Versions
I-A.6.1
413-010-0700 thru 0750 Notice and Review of CPS Founded Dispositions 4/04/12 Prior Versions
AB.  Child Protective Services
I-AB.1

413-015-0100 thru 0125 Introduction to CPS Rules
7/01/14
Prior Versions
I-AB.2


413-015-0200 thru 0225 Screening
5/27/14
Prior Versions
I-AB.3 413-015-0300 thru 0310 Cross Reporting
3/20/07
Prior Versions
I-AB.4
413-015-0400 thru 0485 CPS Assessment
7/01/14
Prior Versions
I-AB.4.1

413-015-0520 thru 0565 Day Care Facility Investigations
7/01/14
Prior Versions

I-AB.4.1.2

Transmittal

413-015-9000 thru 9040 Differential Response
7/01/14
Prior Versions
I-AB.5
Transmittal
413-015-1000 The CPS Assessment Dispositions
6/28/08
Prior Versions
I-AB.6

413-015-1100 thru 1125 Access to Law Enforcement Data System (LEDS) in Local Child Welfare Offices
7/01/14
Prior Versions
I-AB.7 413-015-1200 thru 1230 Assessment of an Individual as a Safety Service Provider
5/27/14
Prior Versions
B.  Case Management
I-B.1

413-080-0040 thru 0067 Monthly Contact and Monitoring Child and Young Adult Safety
5/27/14
Prior Versions
I-B.1.1   Authority for Providing Service 1/2/96  
I-B.1.2   Responding to Subpoenas, Summons and Court Orders 1/2/96  
I-B.1.3 413-020-0000 thru 0050 Voluntary Custody Agreement 3/20/07 Prior Versions
I-B.1.3.1 413-020-0060 thru 0090 Voluntary Placement Agreement 3/20/07  
I-B.1.4 413-020-0100 thru 0170 Guardian and Legal Custodian Consents 2/01/06 Prior Versions
I-B.1.6
413-020-0200 thru 0255 CANS Screening and Enhanced Supervision 1/15/13 Prior Versions
I-B.2.2.2 413-020-0600 thru 0650 Investigation of Suspected Medical Neglect - Infants 1/02/96 Prior Versions
I-B.2.2.3
413-200-0404 thru 0424 Department Responsibilities During Screening and Assessment of a Child Abuse or Neglect Report Involving the Home of a Department Certified Foster Parent or Relative Caregiver 7/01/14 Prior Versions
I-B.2.3.1 413-030-0000 thru 0030 Family Support Services 1/15/13 Prior Versions
I-B.2.3.3 413-030-0200 thru 0220 Substitute Care Eligibility 1/7/03 Prior Versions
I-B.2.3.4 413-030-0300 thru 0320 Adoption Program Eligibility 7/1/01 Prior Versions
I-B.2.3.5
413-030-0400 thru 0460 Youth Transitions 1/15/13 Prior Versions

I-B.3.1

413-040-0000 thru 0032 Developing and Managing the Case Plan 1/15/13 Prior Versions
I-B.3.2.1 413-040-0100 thru 0170 Substitute Care Placement Reviews 2/01/06 Prior Versions
I-B.3.2.3   Target Planning and Consultation Committee 1/7/03  
I-B.3.3   Sharing and Transfer of Case Responsibility 1/2/96  
I-B.3.4.2 413-040-0200 thru 0330 Interstate Compact on the Placement of Children 1/15/13 Prior Versions
I-B.3.4.3   Children Placed Out-of-County 1/2/96  
I-B.4.1   High Risk Case Review 9/12/96  
I-B.5   Placement Procedures for AIDS and HIV-Infected Clients 1/7/03  
I-B.5.1 413-040-0400 thru 0450 HIV Testing of Children in the Department's Custody and HIV Confidentiality 1/7/03 Prior Versions
C.  Supportive Services
I-C.4.1   Medical Services Provided Through the Oregon Health Plan 1/7/03  
I-C.4.2
413-050-0400 thru 0450 Special Medical Services Provided by Child Welfare 1/9/03 Prior Versions
I-C.4.2.1
  Procedures for Authorization of Medical Expenses 1/7/03  
I-C.6
Transmittal
413-050-0500 thru 0585 Domestic Violence Fund 1/1/05 Prior Versions
I-C.7   Temporary Assistance to Needy Families (TANF) (Emergency Assistance Services) 4/1/06  
I-C.8 413-050-0600 thru 0670

Targeted Case Management

2/22/00 Prior Versions
I-C.9

413-055-0100 thru 0165

Sexual Assault Victims Fund

8/1/05 Prior Versions
D.  Counseling/Treatment Services
I-D.2   Protective Services and Court-Ordered Supervision 1/2/96  
I-D.3 413-060-0000 thru 0030 Family Planning Services 1/2/96  
I-D.6.2 413-060-0400 thru 0440 Juvenile Sexual Offender Assessment and Treatment 12/29/95  
E.  Substitute Care
I-E.1.1 413-070-0060 thru 0087 Search for and Engagement of Relatives 8/04/14 Prior Versions
I-E.2 413-070-0000 thru 0033 Multiethnic Placements 7/7/00  
I-E.2.1 413-070-0100 thru 0260 Placement of Indian Children 1/1/02 Prior Versions
I-E.2.2
Transmittal
413-070-0300 thru 0380 Placement of Refugee Children 5/1/07 Prior Versions
I-E.3.1
413-070-0600 thru 0645 Placement Matching 8/04/14 Prior Versions
I-E.3.1.1              Children Age 18 and Over Who Have a Developmental Disability 9/01/01  
I-E.3.3.1
Transmittal
413-070-0400 thru 0490 Psychotropic Medication Management 6/30/10 Prior Versions
I-E.3.5 413-070-0800 thru 0880 Visits and Other Types of Child and Family Contact 1/01/14 Prior Versions
I-E.3.6 413-070-0500 thru 0519 Legal Permanency, Concurrent Planning, and Use of Permanency Committee 8/04/14 Prior Versions
I-E.3.6.1
413-070-0651 thru 0670 Guardianship as a Permanency Plan 8/04/14 Prior Versions
I-E.3.6.2

413-070-0900 thru 0974 Guardianship Assistance 8/04/14 Prior Versions

I-E.3.6.3
413-070-0520 thru 0565 Another Planned Permanent Living Arrangement 1/15/13 Prior Versions
I-E.3.7
Transmittal
413-070-0570 thru 0574 Special Immigrant Juvenile Status 12/28/10  
I-E.5.1

413-090-0000 thru 0050 Foster Care Payments for a Child or Young Adult Living With a Certified Family or Living Independently 11/04/11
Prior Versions
I-E.5.1.1   Payment Procedures 7/1/09  
I-E.5.1.1.1 413-090-0055 thru 0090 Behavior Rehabilitation Services Program 1/01/14
 
    OHA Behavior Rehabilitation Services Program
 
I-E.5.1.2
Transmittal
413-090-0100 thru 0210 Personal Care Services 12/29/09 Prior Versions
I-E.5.2

413-090-0300 thru 0380 Payments for Special and/or Extraordinary Needs 2/01/06 Prior Versions
I-E.5.3 413-090-0400 thru 0430 Funeral and Burial Expenses 1/7/03 Prior Versions
I-E.5.4
  Flex Fund 1/1/02  
I-E.5.5 413-090-0500 thru 0550 Payment for Providing Direct Client Legal Services 4/1/02 Prior Versions
I-E.6.1

413-100-0000 thru 0345 Title IV-E Foster Care, Adoption Assistance, and Guardianship Assistance Eligibility 12/28/11 Prior Versions
I-E.6.2 413-100-0400 thru 0530 Child Welfare Children’s Medical Eligibility 6/12/14 Prior Versions
I-E.7.1
Transmittal
413-100-0800 thru 0850 Child Support Referrals 1/1/02 Prior Versions
I-E.8
Transmittal

413-100-0900 thru 0940 Educational Services for a Child in Substitute Care 12/28/11 Prior Versions
F.  Pre-Adoption Services
I-F.1 413-110-0280 thru 0299 Consulting with Parents Considering Adoption 7/1/01  
I-F.2
Transmittal
413-110-0300 thru 0360 Determining the Appropriateness of Adoption as a Permanency Plan for a Child 1/1/04 Prior Versions
I-F.3   Initiating Adoption Planning 10/01/03  
I-F.3.2   Legal Assistance Program 7/1/01  
I-F.3.2.1
Transmittal
413-110-0200 thru 0252 Termination of Parental Rights 1/1/02 Prior Versions
I-F.5
Transmittal
413-110-0000 thru 0060 Legal Risk Placements 1/1/04 Prior Versions
I-F.6
413-110-0100 thru 0150 Sibling Adoption Placement Planning 9/19/11 Prior Versions
G.  Adoption
I-G.1.1 413-120-0500 thru 0595 Foster Parent Request for Consideration as a Current Caretaker 8/04/14 Prior Versions
I-G.1.2

413-120-0700 thru 0760 Identification and Consideration of Potential Adoptive Resources 8/04/14 Prior Versions
I-G.1.3 413-120-0190 thru 0246 Adoption Applications, Adoption Home Studies, and Standards for Adoption 8/04/14 Prior Versions
I-G.1.4 413-120-0400 thru 0475 Criminal Records Check Requirements for Relative Caregivers, Foster Parents, Adoptive Resources, and Other Persons in the Household
6/26/12 Prior Versions
I-G.1.5
413-120-0000 thru 0060 Adoption Placement Selection 8/04/14 Prior Versions
I-G.1.6 413-120-0600 thru 0635 Openness and Post-Adoption Communication Through Legal Assistance Mediation Services 10/03/03  
I-G.1.8   Adoption and IIS 9/17/96  
I-G.1.9
  Designation of Placement for the Purpose of Adoption 2/26/07  
I-G.1.10 413-120-0800 thru 0880 Supervision and Support of an Adoptive Placement 10/01/13 Prior Versions
I-G.1.12
Transmittal
413-120-0100 thru 0115 Legalizing the Adoption 4/01/04  
I-G.1.12.1
Transmittal
413-120-0142 thru 0175 Legalizing the Adoption if Petition Not Required

4/01/04

 
I-G.1.14 413-120-0900 thru 0970 Intercountry Adoption Pursuant to the Hague Convention and Intercountry Adoption Act 5/01/14 Prior Versions
I-G.3.1
413-130-0000 thru 0130 Adoption Assistance 8/01/14

Prior Versions

I-G.3.3
Transmittal
413-130-0300 thru 0360 Adoption Registry 1/01/02  
I-G.3.4 413-130-0400 thru 0520 Assisted Search Program 11/07/00  
I-G.4 413-140-0000 thru 0120 Independent Adoption Services 1/01/14 Prior Versions
I.  Documentation Requirements
I-I.2
Transmittal
  Narrative Recording 12/29/09  
I-I.3   Court Reports 1/2/96  

 

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Resource Management Index

Policy # Administrative Rule # Title Effective Date Prior Versions
B. Foster Home Certification

II-B.1

Transmittal

413-200-0301 thru 0396 Standards for Certification of Foster Parents and Relative Caregivers and Approval of Potential Adoptive Resources 12/28/11 Prior Versions

II-B.1.1

Transmittal

413-200-0270 thru 0296 Responsibilities for Certification and Supervision of Foster Parents, Relative Caregivers and Approval of Potential Adoptive Resources 12/28/11 Prior Versions
C. Private Child Caring Agencies
II-C.1 413-215-0001 thru 0131 Licensing Umbrella Rules 10/17/08  
II-C.1.1 413-215-0201 thru 0276 Licensing Academic Boarding Schools 10/17/08  
II-C.1.2 413-215-0301 thru 0396 Licensing Foster Care Agencies 10/17/08  
II-C.1.3 413-215-0401 thru 0481 Licensing Adoption Agencies 10/17/08  
II-C.1.4 413-215-0501 thru 0586 Licensing Residential Care Agencies 10/17/08  
II-C.1.5 413-215-0601 thru 0681 Licensing Therapeutic Boarding Schools 10/17/08  
II-C.1.6 413-215-0701 thru 0766 Licensing Homeless, Runaway, and Transitional Living Shelters 10/17/08  
II-C.1.7 413-215-0801 thru 0856 Licensing Day Treatment Agencies 10/17/08  
II-C.1.8 413-215-0901 thru 1031 Licensing Outdoor Youth Programs 2/01/14 Prior Versions

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Administrative Support Index

Policy # Administrative Rule # Title Effective Date Prior Versions
 A.  General Administration
III-A.1.2   Reporting Sensitive Child Welfare Issues 1/01/02  
III-A.2.2   Tort and Foster Parent Liability 7/01/01  
III-A.5   Attorney General Advice and Opinions 1/02/96  
III-A.9 413-300-0200 thru 0280 Child Abuse Multidisciplinary Intervention (CAMI) 1/26/98  
III-A.11 413-001-0000 Model Rules for Rulemaking 6/01/06  
III-A.11.1   Development of Rules, Policies, and Procedures 9/01/10 Prior Versions
III-A.11.1   Internal Process Protocol    
B. Financial Management
III-B.3.1 413-310-0200 thru 0240 Erroneous Payments Based on Error or Fraud 9/06/00  
III-B.5 413-310-0400 thru 0510 Trust Accounts 1/02/96  
D. Contract Management
III-D.1.1.1
Transmittal
413-330-0900 thru 1010 Short Form Contracts

6/01/04

 
E. Personnel Management
III-E.4.8.12   Review of Founded CPS Disposition for CAF Employees 4/12/01  
III-E.5.1.1   Mandatory Child Welfare Staff Training Program 1/06/03  
F. Information Management
III-F.1.1   Requesting Information Management Services 1/02/96  
III-F.2.1   Uniform Case Filing System 1/02/96  
III-F.2.2 413-350-0100 thru 0140 Expunction of Records 1/02/96  
III-F.2.3   Records Retention and Destruction 12/05/12  
III-F.2.5   Dissemination of Client-Related Information 1/02/96  

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