Child Welfare Policies, Oregon Administrative Rules and Protocols |
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Explanation of asterisks |
All linked documents are in pdf |
format. Click here for more information.Client Services Index |
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| Protocols: CIRT Protocol Fatality Protocol | ||||
| Policy # | Administrative Rule # | Title | Effective Date | Prior Versions |
A. Client Rights |
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| I-A.1 | Client Rights | 12/1/07 | ||
| I-A.2 | Civil Rights Merged with I-A.1 |
Repealed 12/1/07 |
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| I-A.3.1 | Procedures for Maintaining Confidentiality | 1/2/96 | ||
| I-A.3.2 | 413-010-0000 thru 0075 | Confidentiality of Client Information | 6/1/99 | |
| I-A.3.3 | 413-010-0081 thru 0086 | Release of Adoption Home Study Reports | 8/01/06 | |
| I-A.4.1 | 413-010-0170 thru 0180 | Rights of Children | 11/03/09 | |
| I-A.4.2 | 413-010-0200 thru 0240 | Protecting the Rights of Children | 1/2/96 | |
| I-A.4.3 | Identifying Legally Recognized Parental Relationships | 10/1/99 | ||
| I-A.4.5 | 413-010-0300 thru 0340 | Rights of Relatives | 1/2/96 | |
| I-A.4.6 | 413-010-0360 thru 0380 | Rights of Persons Who Have a Child-Parent Relationship | 1/2/96 | |
| I-A.5.1 | 413-010-0400 thru 0480 | Complaint Review | 12/1/07 | |
| I-A.5.2 | 413-010-0500 thru 0535 | Contested Case Hearings*** | 12/29/09 | Prior Versions |
| I-A.5.2.1 | Contested Case
Hearings*** Merged with I-A.5.2 |
Repealed 12/29/09 |
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| I-A.5.3 | Civil Rights Complaints Merged with I-A.1 |
Repealed 12/1/07 |
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| I-A.6.1 Transmittal |
413-010-0700 thru 0750 | Notice and Review of CPS Founded Dispositions | 2/1/05 | |
| AB. Child Protective Services | ||||
| I-AB.1 |
413-015-0100 thru 0125 | Introduction to CPS Rules | 4/1/08 |
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| I-AB.2 |
413-015-0200 thru 0225 | Screening | 11/03/09 |
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| I-AB.3 | 413-015-0300 thru 0310 | Cross Reporting | 3/20/07 |
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| I-AB.4 |
413-015-0400 thru 0485 | CPS Assessment*** Temporary |
1/01/10 |
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| I-AB.4.1 Transmittal |
413-015-0520 thru 0565 | Day Care Facility Investigations | 6/28/08 |
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| I-AB.5 Transmittal |
413-015-1000 | The CPS Assessment Dispositions | 6/28/08 |
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| I-AB.6 | 413-015-1100 thru 1125 | Access to Law Enforcement Data System (LEDS) in Local Child Welfare Offices | 10/03/08 |
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| B. Case Management | ||||
| I-B.1 |
413-080-0040 thru 0067 | Monitoring Child Safety *** | 12/29/09 |
Prior Versions |
| I-B.1.1 | Authority for Providing Service | 1/2/96 | ||
| I-B.1.2 | Responding to Subpoenas, Summons and Court Orders | 1/2/96 | ||
| I-B.1.3 | 413-020-0000 thru 0050 | Voluntary Custody Agreement | 3/20/07 | |
| I-B.1.3.1 | 413-020-0060 thru 0090 | Voluntary Placement Agreement | 3/20/07 | |
| I-B.1.4 | 413-020-0100 thru 0170 | Guardian and Legal Custodian Consents | 2/01/06 | |
| I-B.1.6 |
413-020-0200 thru 0255 | Enhanced Supervision*** | 12/29/09 | Prior Versions |
| I-B.2.2.2 | 413-020-0600 thru 0650 | Investigation of Suspected Medical Neglect - Infants | 1/2/96 | |
| I-B.2.2.3 |
413-200-0404 thru 0424 | Department Responsibilities During Screening and Assessment of a Child Abuse or Neglect Report Involving the Home of a Department Certified Foster Parent or Relative Caregiver | 10/01/08 | |
| I-B.2.2.4 | 413-200-0000 thru 0050 | Response to Assessment of Child Abuse Reports in Private Child Care Agencies and Private Residential Schools | 5/1/98 | |
| I-B.2.3.1 | 413-030-0000 thru 0030 | Family Support Services | 3/20/07 | |
| I-B.2.3.2.1 |
413-030-0140 thru 0165 | Surrender of a Newborn to an Authorized Facility | Repealed |
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| I-B.2.3.3 | 413-030-0200 thru 0220 | Substitute Care Eligibility | 1/7/03 | |
| I-B.2.3.4 | 413-030-0300 thru 0320 | Adoption Program Eligibility | 7/1/01 | |
| I-B.2.3.5 Transmittal |
413-030-0400 thru 0460 | Youth Transitions | 11/03/09 | Prior Versions |
I-B.3.1 |
413-040-0000 thru 0032 | Developing and Managing the Case Plan*** | 12/29/09 | Prior Versions |
| I-B.3.2.1 | 413-040-0100 thru 0170 | Substitute Care Placement Reviews | 2/01/06 | |
| I-B.3.2.3 | Target Planning and Consultation Committee | 1/7/03 | ||
| I-B.3.3 | Sharing and Transfer of Case Responsibility | 1/2/96 | ||
| I-B.3.4.1 | 413-040-0370 thru 0390 | Interstate Services for Delinquent Juveniles | 1/2/96 | |
| I-B.3.4.2 | 413-040-0200 thru 0330 | Interstate Compact on the Placement of Children | 1/1/04 | |
| I-B.3.4.2 | ICPC Tools | |||
| I-B.3.4.3 | Children Placed Out-of-County | 1/2/96 | ||
| I-B.4.1 | High Risk Case Review | 9/12/96 | ||
| I-B.5 | Placement Procedures for AIDS and HIV-Infected Clients | 1/7/03 | ||
| I-B.5.1 | 413-040-0400 thru 0450 | HIV Testing of Children in the Department's Custody and HIV Confidentiality | 1/7/03 | |
| C. Supportive Services | ||||
| I-C.1 | 413-050-0000 thru 0050 | Housekeeper Services | 3/19/09 | |
| I-C.1.1 | Managing Housekeeper Services | 1/7/03 | ||
| I-C.2 Transmittal |
413-050-0100 thru 0140 | Family Resource Worker Services | Repealed 1/01/06 |
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| I-C.2.1 | Managing Family Resource Worker Services | 7/1/01 | ||
| I-C.3.1 |
413-050-0200 thru 0280 | Supportive or Remedial Day Care | 4/01/08 | |
| I-C.4.1 | Medical Services Provided Through the Oregon Health Plan | 1/7/03 | ||
| I-C.4.2 |
413-050-0400 thru 0450 | Special Medical Services Provided by Child Welfare | 1/9/03 | |
| I-C.4.2.1 Transmittal |
Procedures for Authorization of Medical Expenses | 1/7/03 | ||
| I-C.6 Transmittal |
413-050-0500 thru 0585 | Domestic Violence Fund | 1/1/05 | |
| I-C.7 | Temporary Assistance to Needy Families (TANF) (Emergency Assistance Services) | 4/1/06 | ||
| I-C.8 | 413-050-0600 thru 0670 | 2/22/00 | ||
| I-C.9 | 413-055-0100 thru 0165 |
8/1/05 | ||
| D. Counseling/Treatment Services | ||||
| I-D.2 | Protective Services and Court-Ordered Supervision | 1/2/96 | ||
| I-D.3 | 413-060-0000 thru 0030 | Family Planning Services | 1/2/96 | |
| I-D.4 | 413-060-0100 thru 0150 | Family Treatment Services | 1/2/96 | |
| I-D.5 | 413-060-0200 thru 0240 | Parenting Program/Parent Training Services | 1/2/96 | |
| I-D.5.1 | Managing the Parenting Program/Parent Training Services | 7/1/01 | ||
| I-D.6 | 413-060-0300 thru 0370 | Family Sexual Abuse Treatment | 7/1/01 | |
| I-D.6.1 | Maintaining a Family Sexual Abuse Treatment Program | 7/1/01 | ||
| I-D.6.2 | 413-060-0400 thru 0440 | Juvenile Sexual Offender Assessment and Treatment | 1/2/96 | |
| E. Substitute Care | ||||
| I-E.1.1 | 413-070-0060 thru 0093 | Working with Relatives Toward Placement of Children | 7/1/01 | |
| I-E.2 | 413-070-0000 thru 0033 | Multiethnic Placements | 7/7/00 | |
| I-E.2.1 | 413-070-0100 thru 0260 | Placement of Indian Children | 1/1/02 | |
| I-E.2.2 Transmittal |
413-070-0300 thru 0380 | Placement of Refugee Children | 5/1/07 | |
| I-E.3 |
Placement Expectations | Repealed 10/25/07 |
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| I-E.3.1 | 413-070-0600 thru 0645 | Placement Matching*** | 12/29/09 | Prior Versions |
| I-E.3.1.1 | Children Age 18 and Over Who Have a Developmental Disability | 9/01/01 | ||
| I-E.3.3.1 Transmittal |
413-070-0400 thru 0490 | Psychotropic Medication Management | 5/1/07 | |
| I-E.3.5 | 413-070-0800 thru 0880 | Visits and Other Types of Child and Family Contact | 6/28/08 | |
| I-E.3.6 Transmittal |
413-070-0500 thru 0517 | Achieving Permanency | 1/1/04 | |
| I-E.3.6.1 | 413-070-0700 thru 0750 | Permanent Foster/Kinship Care | Repealed 11/03/09 |
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| I-E.3.6.2 |
413-070-0900 thru 0974 | Guardianship Assistance *** Temporary | 2/01/10 | Prior Versions |
| I-E.3.6.3 Transmittal |
413-070-0520 thru 0565 | Another Planned Permanent Living Arrangement | 11/03/09 | |
| I-E.4.1 | 413-080-0000 thru 0030 | Shelter Care | Repealed 12/29/09 |
Prior Versions |
| I-E.4.2 | 413-080-0100 thru 0150 | Family Foster Care | Repealed 1/1/06 |
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| I-E.4.2.1 | Foster Family Group Homes (See II-B.2) | Obsolete 5/17/06 |
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| I-E.4.3 | 413-080-0200 thru 0270 | Residential Services | 1/9/03 | |
| I-E.5.1 |
413-090-0000 thru 0050 | Payment for Family Foster Care, Base Rate, Shelter Care, Enhanced Shelter Care, Level of Care, Chafee Housing, and Independent Living Housing Subsidy*** | 12/29/09 | Prior Versions |
| I-E.5.1.1 | Payment Procedures | 7/1/09 | ||
| I-E.5.1.2 |
413-090-0100 thru 0210 | Personal Care Services*** | 12/29/09 | Prior Versions |
| I-E.5.2 Transmittal |
413-090-0300 thru 0380 | Payments for Special and/or Extraordinary Needs | 2/01/06 | |
| I-E.5.3 | 413-090-0400 thru 0430 | Funeral and Burial Expenses | 1/7/03 | |
| I-E.5.4 |
Flex Fund | 1/1/02 | ||
| I-E.5.5 | 413-090-0500 thru 0550 | Payment for Providing Direct Client Legal Services | 4/1/02 | |
| I-E.6.1 |
413-100-0000 thru 0345 | Title IV-E Foster Care and General Assistance - OAR*** Temporary | 12/16/09 | |
| I-E.6.2 Transmittal |
413-100-0400 thru 0610 | Title XIX General Assistance and Medical Eligibility | 7/1/04 | |
| I-E.7.1 Transmittal |
413-100-0800 thru 0850 | Child Support Referrals | 1/1/02 | |
| I-E.8 |
413-100-0900 thru 0940 | Educational Services | 6/28/08 | |
| F. Pre-Adoption Services | ||||
| I-F.1 | 413-110-0280 thru 0299 | Consulting with Parents Considering Adoption | 7/1/01 | |
| I-F.2 Transmittal |
413-110-0300 thru 0360 | Determining the Appropriateness of Adoption as a Permanency Plan for a Child | 1/1/04 | |
| I-F.3 | Initiating Adoption Planning | 10/01/03 | ||
| I-F.3.2 | Legal Assistance Program | 7/1/01 | ||
| I-F.3.2.1 Transmittal |
413-110-0200 thru 0252 | Termination of Parental Rights | 1/1/02 | |
| I-F.5 Transmittal |
413-110-0000 thru 0060 | Legal Risk Placements | 1/1/04 | |
| I-F.6 | 413-110-0100 thru 0140 | Sibling Placement Planning in Adoption | 5/1/06 | |
| G. Adoption | ||||
| I-G.1.1 Transmittal |
413-120-0500 thru 0550 | Current Caretaker Adoption Planning | 1/1/04 | |
| I-G.1.2 | Adoption Recruitment | 7/1/01 | ||
| I-G.1.3 | 413-120-0190 thru 0240 | Adoption Applications | 11/3/08 | |
| I-G.1.3.1 | 413-120-0250 thru 0290 | CAF and Partner Agency Employee Adoption Home Studies | 11/7/00 | |
| I-G.1.4 | 413-120-0400 thru 0470 | Oregon Computerized Criminal History Checks and Nationwide Criminal History Checks through the FBI for Relative Caregivers, Foster Parents, Other Persons in Household and Adoptive Parents for Children in the Care or Custody of DHS |
2/02/09 | Prior Versions |
| I-G.1.4 | Criminal History Tools | |||
| I-G.1.5 | 413-120-0000 thru 0080 | Adoption Placement Selection | 6/01/08 | |
| I-G.1.6 | 413-120-0600 thru 0670 | Openness and Post-Adoption Communication Through Legal Assistance Mediation Services | 10/03/03 | |
| I-G.1.8 | Adoption and IIS | 9/17/96 | ||
| I-G.1.9 |
Designation of Placement for the Purpose of Adoption | 2/26/07 | ||
| I-G.1.10 | 413-120-0800 thru 0830 | Supervision of an Adoptive Placement | 10/01/03 | |
| I-G.1.11 |
Psychotropic Medication Management in Adoptive Placements | Repealed 5/01/07 |
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| I-G.1.12 Transmittal |
413-120-0100 thru 0115 | Legalizing the Adoption | 4/01/04 | |
| I-G.1.12.1 Transmittal |
413-120-0142 thru 0175 | Legalizing the Adoption if Petition Not Required | 4/01/04 |
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| I-G.1.13 | Disruption of Adoptive Placements | 7/01/01 | ||
| I-G.2.1 | 413-120-0300 thru 0310 | Minimum Standards for Adoptive Homes | 9/17/96 | |
| I-G.3.1 | 413-130-0000 thru 0130 | Adoption Assistance*** | 12/29/09 |
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| I-G.3.2 | 413-130-0150 thru 0180 | Post Legal Adoption Services | 7/01/01 | |
| I-G.3.3 Transmittal |
413-130-0300 thru 0360 | Adoption Registry | 1/01/02 | |
| I-G.3.4 | 413-130-0400 thru 0520 | Assisted Search Program | 11/07/00 | |
| I-G.4 | 413-140-0000 thru 0120 | Independent Adoptions | 7/01/06 | |
| I. Documentation Requirements | ||||
| I-I.1 | Service Reporting (Case Files and IIS) | 1/2/96 | ||
| I-I.2 Transmittal |
Narrative Recording | 12/29/09 | ||
| I-I.3 | Court Reports | 1/2/96 | ||
| I-I.4 | Residential Referrals | 1/7/03 | ||
*This indicates policy that is currently in draft review. Please check DRAFT REVIEW link to review and comment.
**This indicates new policy will soon be effective. Check the POLICY RELEASE link to review the material under implementation.
***This indicates NEW OR REVISED policy that has recently been filed.
Resource Management Index |
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| Policy # | Administrative Rule # | Title | Effective Date | Prior Versions |
| A. Statutory Authority | ||||
| II-A.1 | Statutory Authority | 1/02/96 | ||
| B. Foster Home Certification | ||||
II-B.1 |
413-200-0301 thru 0396 | Certification Standards for Foster Parents, Relative Caregivers, and Pre-Adoptive Parents | 2/02/09 |
Prior Versions |
| II-B.1.1 | 413-200-0270 thru 0296 | Responsibilities for Certification and Supervision of Relative Caregivers, Foster Parents, and Pre-Adoptive Parents | 2/02/09 | Prior Versions |
| II-B.1.2 |
Recruitment, Training, Support, and Retention of Certified Families | 5/01/07 | ||
| II-B.2 | 413-200-0210 thru 0220 | Family Group Home Standards | 6/28/08 | |
| C. Private Child Caring Agencies | ||||
| II-C.1 | 413-215-0001 thru 0131 | Licensing Umbrella Rules | 10/17/08 | |
| II-C.1.1 | 413-215-0201 thru 0276 | Licensing Academic Boarding Schools | 10/17/08 | |
| II-C.1.2 | 413-215-0301 thru 0396 | Licensing Foster Care Agencies | 10/17/08 | |
| II-C.1.3 | 413-215-0401 thru 0481 | Licensing Adoption Agencies | 10/17/08 | |
| II-C.1.4 | 413-215-0501 thru 0586 | Licensing Residential Care Agencies | 10/17/08 | |
| II-C.1.5 | 413-215-0601 thru 0681 | Licensing Therapeutic Boarding Schools | 10/17/08 | |
| II-C.1.6 | 413-215-0701 thru 0766 | Licensing Homeless, Runaway, and Transitional Living Shelters | 10/17/08 | |
| II-C.1.7 | 413-215-0801 thru 0856 | Licensing Day Treatment Agencies | 10/17/08 | |
| II-C.1.8 | 413-215-0901 thru 1031 | Licensing Outdoor Youth Programs | 10/17/08 | |
| E. Licensing - Residential Care | ||||
| II-E.1 | Child-Caring Agencies (See II-C.1 series above) | Renumbered 10/17/08 |
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| II-E.1.1 | 413-210-0300 thru 0340 | Rate Classification Process | 1/02/96 | |
| II-E.1.2 | Child-Caring Agencies (See II-C.1 series above) | Renumbered 10/17/08 |
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| II-E.2 | Child-Caring Agencies (See II-C.1 series above) | Renumbered |
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| II-E.3 | Child-Caring Agencies (See II-C.1 series above) | Renumbered |
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| G. Licensing - Adoption/Foster Care Agencies | ||||
| II-G.1 | Child-Caring Agencies (See II-C.1 series above) | Renumbered |
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*This indicates policy that is currently in draft review. Please check DRAFT REVIEW link to review and comment.
**This indicates new policy will soon be effective. Check the POLICY RELEASE link to review the material under implementation.
***This indicates NEW OR REVISED policy that has recently been filed.
Administrative Support Index |
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| Policy # | Administrative Rule # | Title | Effective Date | Prior Versions |
| A. General Administration | ||||
| III-A.1.1.1 | 413-300-0000 thru 0090 | Audit Services | Repealed 9 /1/07 |
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| III-A.1.1.2 | 413-300-0100 thru 0120 | Audits of the Agency | Repealed 9 /1/07 |
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| III-A.1.2 | Reporting Sensitive Child Welfare Issues | 1/01/02 | ||
| III-A.2.2 | Tort and Foster Parent Liability | 7/01/01 | ||
| III-A.4 | Notary Public Commissions | 1/02/96 | ||
| III-A.5 | Attorney General Advice and Opinions | 1/02/96 | ||
| III-A.6 | Branch Office Noon-Hour Coverage | 1/02/96 | ||
| III-A.9 | 413-300-0200 thru 0280 | Child Abuse Multidisciplinary Intervention (CAMI) | 1/26/98 | |
| III-A.11 | 413-001-0000 | Model Rules for Rulemaking | 6/01/06 | |
| III-A.11.1 | Development of Rules and Policies | 9/01/06 | ||
| III-A.11.1 | Internal Process Protocol | |||
| B. Financial Management | ||||
| III-B.1 | 413-310-0000 thru 0095 | General Receipting | 1/02/96 | |
| III-B.3.1 | 413-310-0200 thru 0240 | Erroneous Payments Based on Error or Fraud | 9/06/00 | |
| III-B.5 | 413-310-0400 thru 0510 | Trust Accounts | 1/02/96 | |
| C. Property Management | ||||
| III-C.2.3.7 |
413-320-0000 thru 0060 | Parking Facilities Controlled by SCF | Repealed |
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| D. Contract Management | ||||
| III-D.1.1 | 413-330-0000 thru 0080 | Criteria for Personal and Professional Services Contracting | 2/06/98 |
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| III-D.1.2 | 413-330-0100 | Contracts Exempted from Department of Administrative Services Requirements | 12/29/95 |
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| III-D.1.1.1 Transmittal |
413-330-0900 thru 1010 | System of Care Short Form Contracts | 6/01/04 |
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| III-D.1.1.2 Transmittal |
413-330-0085 thru 0098 | Criminal History Checks for System of Care Contractors | 6/01/04 |
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| III-D.2.1 |
413-330-0200 thru 0360 | Screening and Selection of Contractors | 12/29/95 |
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| III-D.3.2 |
413-330-0400 thru 0430 | Contract Writing | Repealed |
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| III-D.3.3 |
413-330-0500 thru 0540 | Emergency Contracts |
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| III-D.3.5 |
413-330-0600 thru 0610 | Contract Amendments |
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| III-D.3.6 |
413-330-0700 | Contract Termination |
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| III-D.3.7 |
413-330-0800 thru 0830 | Subcontracting |
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| E. Personnel Management | ||||
| III-E.4.8.12 | Review of Founded CPS Disposition for CAF Employees | 4/12/01 | ||
| III-E.5.1.1 | Mandatory Child Welfare Staff Training Program | 1/06/03 | ||
| III-F.1.1 | Requesting Information Management Services | 1/02/96 | ||
| III-F.1.2 | Development and Distribution of Policy -- see III-A.11.1 | Repealed 9 /01/06 |
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| III-F.1.4 | Administrative Rules Policy and Procedures -- see III-A.11.1 | Repealed 9 /01/06 |
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| III-F.1.6 | 413-350-0000 thru 0090 | Inspection and Copying of Records | 11/01/07 | |
| III-F.2.1 | Uniform Case Filing System | 1/02/96 | ||
| III-F.2.2 | 413-350-0100 thru 0140 | Expunction of Records | 1/02/96 | |
| III-F.2.3 | Records Retention and Destruction | 4/24/09 | ||
| III-F.2.5 | Dissemination of Client-Related Information | 1/02/96 | ||
| III-F.2.7 | Response to Inquiries | 1/02/96 | ||
| III-F.2.8 | Public Relations | 1/02/96 | ||
*This indicates policy that is currently in draft review. Please check DRAFT REVIEW link to review and comment.
**This indicates new policy will soon be effective. Check the POLICY RELEASE link to review the material under implementation.
***This indicates NEW OR REVISED policy that has recently been filed.