Child Welfare

2021 Transmittals

Transmittal #
Issue Date Due Date Subject

CW-PT-21-019 (pdf)

12/02/2021 12/01/2021

The criminal history records check requirements and assessment of information for applicants to be a certified resource parent or a potential adoptive resource have been amended to include: 

• Updates on ORS convictions. 

 • Revisions to levels of approval for criminal convictions. 

• Elimination of requirements of ‘fitness determinations’ for arrests only. 

• Updating ‘weighing test’ factors to better reflect societal dynamics/social context. Please review the transmittal for more information regarding rule, procedure and appendix updates.

CW-IM-21-002 (pdf)

12/02/2021 12/02/2021 Please review the transmittal for updated contact information for the Child Welfare Children’s Benefit Unit (CBU) and the Trust Expenditure Form. Note: Chrome/Edge Users may need to download/save the transmittal to view the attachments.

CW-PT-21-018 (pdf)

11/17/2021 11/17/2021 Chapter 5 “Services to Children” Section 8 “Focused Opportunities for Children Utilizing Services (FOCUS Program)” of the Child Welfare Procedure Manual has been updated to reflect current name and practices. Please review the transmittal for more information!

CW-AR-21-005 (pdf)

11/17/2021 11/17/2021 Effective immediately, the Expectations for Safety Service Providers (SSP’s) guide is available on the ODHS/OHA Publications and Forms page (DHS 2789B) in English, Spanish, Russian, Vietnamese, and Somali. This guide is to be given to SSP’s along with the Safety Plan, to assist them in knowing what they need to do to ensure child safety. Please review transmittal for more information!

CW-IM-21-001 (pdf)

11/03/2021 11/03/2021 Stalking Protective Orders: Reminder from Informational Transmittal CW-IM-17-008. Due to the nature of our work, Child Welfare staff are sometimes subject to client contact that may constitute a threat to the worker. In response to this, Department leadership worked with the legislature to produce House Bill 3391, which resides in Chapter 653 of Oregon Laws 2015. Please review the transmittal from more information!

CW-AR-21-004 (pdf)

11/03/2021 11/03/2021 Effective November 3, 2021, Child Welfare staff must begin using the new Disability and Reasonable Modification Information hyperlink on the Characteristics Tab in Person Management, to enter disability information for all case participants and providers (children, caregivers, parents and resource families). Please review the transmittal for more information!

CW-PT-21-017 (pdf)

11/03/2021 11/03/2021 Update to the Child Welfare Procedure Manual: Chapter 5 Section 49 “Unaccompanied Minors” has been added. Please review the transmittal for more information!

CW-PT-21-016 (pdf)

10/15/2021 10/15/2021 Appendix 4.1d “Guide: Expectations for Safety Service Providers (SSP) Who Are Monitoring Family Time” has been added to the Child Welfare Procedure Manual. This guide is intended for use by SSP to be clear on what service they are providing when they have been approved to monitor Family Time and ensure child safety. Please review the transmittal for more information.

CW-PT-21-015 (pdf)

10/04/2021 10/04/2021 Chapter 5 “Services to Children” Section 26 “Family Visitation and Contact” of the Child Welfare Procedure Manual has been updated to be in compliance with Oregon Senate Bill 279 which was signed into law at the end of the 2021 legislative session in June. Please review the transmittal and procedure manual for more information. (ODHS must collect data regarding school days missed by children in foster care due to scheduled family time and report that data to the Legislature at the end of each semester during the 2021-2022 and 2022-2023 school years.)

CW-PT-21-014 (pdf)

10/04/2021 09/29/2021 The following temporary adjustment to ODHS Child Welfare Procedure (Chapter 5 Section 14) is being made to align with a temporary policy change under the ODHS Office of Developmental Disabilities Services (ODDS), which is currently experiencing pandemic-related critical workforce shortages impacting their services system. The corresponding Developmental Disabilities Services Policy Transmittal Number: DD-PT-21-087, issued on 9/29/21, reflects the broader ODDS temporary changes. Please review Chapter 5 Section 14 for more information.

CW-PT-21-013 (pdf)

10/04/2021 10/01/2021 Third party CPS assessments are different than the traditional CPS assessments as the alleged perpetrator is not a parent, caregiver or other individual residing in the child’s home and the potential safety concerns are not due to the behavior, conditions, or circumstances existing in the child’s home. As such, the assessment activities and safety determination methods outlined in the CPS Assessment rules do not translate effectively to assessments where the only identified perpetrator was a third party. Therefore, a separate rule set and new procedures are needed to appropriately respond to and conduct third party CPS assessments. The changes also acknowledge parental autonomy and decision making in the assessment process. Please review transmittal and rule set for more information.

CW-PT-21-012 (pdf)

10/04/2021 10/01/2021 As ODHS Child Welfare moves towards a Youth Welfare System this change expands eligibility to include youth as young as 14 through age 23 (eligibility ends on 24th birthday) and directs transitional services to incorporate youth voice and be youth driven. Please read transmittal and review procedure/appendix for more information.

CW-PT-21-011 (pdf)

09/01/2021 09/01/2021 Chapter 4 of the Child Welfare Procedure Manual has been updated to add a new Expected Outcome Guide (Appendix 4.3a). This tool is designed to support permanency workers in the development of effective change goals during the protective capacity assessment. Clear and detailed expected outcomes empower parents with hope and encouragement to make positive changes towards keeping their children safe. Providing clear expectations and goals for parents to provide protection is critical in identifying effective services.

CW-AR-21-003 Corrected (pdf)

08/09/2021 

Corrected 08/25/2021

09/01/2021 Action Required: The use of the new, on-line OHP 729 program specific form is temporarily suspended, pending DAS Publications required updates for all programs. OHP 729 (2/18 version) should be used and has replaced the revised version in the form server as well as on the Administrative Exams Policy Page.

CW-PT-21-010 (pdf)

07/06/2021 07/06/2021 Temporary Rule Change Division 040 “ Case Management – Service Plans”: This change in temporary rule requires Child Welfare caseworkers to submit a written report to the court and request an expedited hearing every time a caseworker removes a child or young adult from the physical custody of a parent or guardian to manage the safety of the child or young adult. Please review transmittal and rule for more information.

CW-AR-21-002 (pdf)

06/15/2021 07/01/2021 Effective July 1, 2021 all Oregon Health Plan (OHP) 0729 forms submitted to Oregon Health Authority (OHA) must be on the updated OHP 0729 form (Rev. 06/08/21). Please review transmittal for more information.

CW-PT-21-009 (pdf)

06/01/2021 06/01/2021 The Oregon Legislature set parameters for the use of residential placements through Senate Bill 1605 (adopted in ORS 419B.354). One component of this legislation includes a new requirement related to accessing adolescent residential substance use disorder (SUD) programs. Please review transmittal for more information.

CW-PT-21-008 (pdf)

05/18/2021 05/18/2021 Chapter 4 “Managing Child Safety In and Out of Home”, Section 18 “Missing Child and Young Adult” in the Child Welfare Procedure Manual has been updated to include guidance for when to use Self Selected Environment in OR-Kids.

CW-PT-21-007 (pdf)

05/03/2021 05/03/2021 The Child Welfare Procedure Manual (Chapter 4 Section 6) has been updated to provide increased guidance for effective utilization of Youth Decision Meetings (YDMs) as a case planning and collaboration tool. Please review the transmittal for more information.

CW-PT-21-006 (pdf)

05/03/2021 05/03/2021 The change to OAR 413-090-0400 gives the Department the ability to consider paying for reasonable and appropriate funeral and burial expenses for services when a deceased child was an alleged victim in a CPS assessment. Chapter 5 Section 31 of the Child Welfare Procedure Manual was also updated. Please review the transmittal for more information.

CW-PT-21-005 (pdf)

05/03/2021 05/03/2021 As of April 15, 2021, the DHS 1303 document has been updated to include a hover feature. This will enable ODHS staff to better understand what information is needed when completing a DHS 1303. Please review the transmittal for more information.

CW-PT-21-004 (pdf)

02/12/2021

Revised on 03/03/2021 

02/12/2021

Revised on 03/03/2021 

The “caseworker statement” provided in the Child Welfare Procedure Manual is being removed. Caseworkers should staff subpoenas with their supervisors and/or local paralegals who can direct the worker and determine whether Assistant Attorney General (AAG) advice is needed. Not all subpoenas will require legal advice but, if AAG advice is needed, caseworkers, supervisory staff and paralegals may consult with an AAG when caseworkers are subpoenaed to appear in civil or criminal cases and seek advice specific to the situation at hand.  

CW-PT-21-003 (pdf)

02/01/2021 02/01/2021 Use of eSignature (Child Welfare Procedure Manual - Chapter 1, Section 9)

CW-PT-21-002 (pdf)

02/01/2021 02/01/2021 The purpose of this appendix is to establish a consistent process when Child Welfare is notified that an unaccompanied minor (UAM) may be coming into the custody of ODHS.

CW-PT-21-001 (pdf)

02/01/2021 02/01/2021 The Offer Letter to Parent (Form DHS 3425), is used as a tool between preliminary and jurisdictional hearings, to initiate and support working together with parents to return children home in a safe and timely manner.

CW-AR-21-001 (pdf)

01/21/2021 01/21/2021 Please review the action transmittal for activity changes to the Child Welfare Random Moment Survey (RMSS).

 

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