Self-Sufficiency

2012 Transmittals

 

Transmittal # Issue
Date
Effective
Date
Subject
SS-PT-12-034(pdf) 12/14/2012 01/01/2013 Deactivation of the ERDC Reservation list
SS-PT-12-033(pdf) 12/14/2012 01/01/2013 JOBS Exemption Change
SS-PT-12-032(pdf) 12/14/2012 01/01/2013 Resource Limits in MAA, MAF, REF, SAC and TANF programs
SS-PT-12-031(pdf) 12/14/2012 01/01/2013 Procedure for acting upon job hire information and transitioning cases off TANF
SS-PT-12-030(pdf) 12/14/2012 01/01/2013 Office of Self Sufficiency Programs Field Business Procedures  Manual Advance Copy
SS-PT-12-029(pdf) 12/14/2012 01/01/2013 Office of Self Sufficiency Programs Family Services Manual Advance Copy (including some Aging and People with Disabilities programs)
SS-PT-12-028(pdf) 12/14/2012 01/01/2013 Office of Self-Sufficiency Programs Administrative Rules Advance Copy (including some Aging and People with Disabilities programs)
SS-IM-12-072(pdf) 12/14/2012 12/14/2012 OHP Standard Reservation List Round 3 Opt-in
SS-IM-12-071(pdf) 12/14/2012 12/14/2012 Third Trimester Pregnancy exemption to mandatory plan enrollment
SS-IM-12-070(pdf) 12/14/2012 12/14/2012 Pursuing Assets procedure update – Unemployment Compensation
SS-IM-12-069(pdf) 12/10/2012 12/10/2012 Excessive EBT Replacement Letters Being Mailed
SS-PT-12-027(pdf) 11/27/2012 11/01/2012 Updates to JOBS Program Vocational Training Policy
SS-IM-12-068(pdf) 11/19/2012 11/19/2012 Calculation error for SNAP households with ineligible household members with self-employment
SS-IM-12-067(pdf) 11/15/2012 12/01/2012 OHP Standard Reservation List Opt-In
SS-IM-12-066(pdf) 11/15/2012 12/01/2012 FHIAP Changes
SS-IM-12-065(pdf) 11/15/2012 11/15/2012 EBT Card Replacement Process – Test Period Update
SS-IM-12-064(pdf) 11/15/2012 11/15/2012 Clarification for Online Application SNAP filing dates
SS-IM-12-063(pdf) 11/15/2012 01/01/2013 Change in State Minimum Wage
SS-PT-12-026(pdf) 11/07/2012 11/01/2012 November 2012 JOBS Changes
SS-IM-12-062(pdf) 10/16/2012 10/01/2012 Annual SNAP Standard Increase
SS-AR-12-014(pdf) 10/15/2012 10/31/2012 New JOBS Program Information Sheets
SS-AR-12-013(pdf) 10/15/2012 10/15/2012 Requirement to apply restoration of benefits to overpayment balance prior to the client
SS-PT-12-025(pdf) 10/15/2012 11/01/2012 Reactivation of ERDC Reservation List and policy for those families who may meet exemption from the Reservation List (REF, SFPSS, TANF, Head Start and Oregon Program of Quality Contracted Child Care)
SS-IM-12-061(pdf) 10/15/2012 10/15/2012 SSA Bendix Compliance
SS-IM-12-060(pdf) 10/15/2012 11/01/2012
  • Wave 4 of CCO implementation, November 1, 2012;
  • MCOs becoming CCOs closing to new enrollment;
  • CCO Contacts for providers.
SS-IM-12-059(pdf) 10/15/2012 10/15/2012 Open OSIPM cases with past due review dates
SS-IM-12-058(pdf) 10/15/2012 10/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-057(pdf) 10/03/2012 10/03/2012 Moving Fee-For-Service (FFS or “Open Card”) members into CCOs; Letter sent to CCOs about the FFS population; Notices sent to FFS members; New Q&A Coordinated Care Organization (CCO) resource; and Reminder: Weekly medical policy conference call
SS-IM-12-056(pdf) 10/02/2012 10/02/2012 HNA coding added to Client Index (CI) record
SS-IM-12-055(pdf) 09/28/2012 09/28/2012 No On-Line PEND Status for Open SNAP Cases
SS-IM-12-054(pdf) 09/21/2012 09/21/2012 CCO client notices going to some clients in Curry, Sherman and Tillamook counties
SS-AR-12-012(pdf) 09/17/2012 09/17/2012 Acting on Updates from National USPS Change-of Address Database
SS-PT-12-024(pdf) 09/14/2012 10/01/2012 Office of Self Sufficiency Programs Field Business Procedures Manual Advance Copy (including some Aged and People with Disabilities programs)
SS-PT-12-023(pdf) 09/14/2012 10/01/2012 Office of Self Sufficiency Programs Family Services Manual Advance Copy (including some Aged and People with Disabilities programs)
SS-PT-12-022(pdf) 09/14/2012 10/01/2012 Office of Self Sufficiency Programs Administrative Rules Advance Copy (including some Aging and People with Disabilities programs)
SS-IM-12-053(pdf) 09/14/2012 09/14/2012 SNAP No Interview Demonstration project Q&A
SS-IM-12-052(pdf) 09/14/2012 09/14/2012 Updated Information on Access to Child Support Program Screens
SS-IM-12-051(pdf) 09/04/2012 09/01/2012 Health Share of Oregon (Clackamas, Multnomah, and Washington counties)
SS-PT-12-021(pdf) 08/31/2012 09/01/2012 SNAP No Interview Demonstration
SS-PT-12-020(pdf) 08/29/2012 08/29/2012 Oregon Program of Quality Contracted Child Care Slots
SS-IM-12-050(pdf) 08/24/2012 08/24/2012 Important CCO Updates and Reminders
SS-IM-12-049(pdf) 08/15/2012 08/15/2012 Revision to the CAPI Medical Checklist
SS-IM-12-048(pdf) 08/15/2012 08/15/2012 Upcoming webinar training for those who work directly with clients transitioning into CCOs
SS-IM-12-047(pdf) 08/15/2012 08/15/2012 OHA 945 Revision and Delayed August Mailing
SS-IM-12-046(pdf) 08/15/2012 08/15/2012 CCO updates, including client notices and updated service areas
SS-IM-12-045(pdf) 08/15/2012 08/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-044(pdf) 08/15/2012 08/15/2012 EBT Card Replacement Process to be Centralized
SS-IM-12-043(pdf) 08/15/2012 08/15/2012 Scanning documents remotely
SS-IM-12-042(pdf) 08/15/2012 08/15/2012 Partnering with CCR&Rs to Encourage Quality Child Care
SS-IM-12-041(pdf) 08/15/2012 08/15/2012 Revisions to MSC 457D and SDS 540A "Voluntary Agreement to Reduce or Close Benefits or Withdraw Application and Notice of Action Taken"
SS-IM-12-040(pdf) 08/15/2012 08/15/2012 Clarification on adding newborns to the SNAP household
SS-IM-12-039(pdf) 08/09/2012 08/08/2012 Restored Access to Child Support Screen SMEH
SS-IM-12-038(pdf) 08/02/2012 08/02/2012 CCO Enrollment Issue and MCO availability
SS-IM-12-037(pdf) 08/01/2012 08/01/2012 Resolving Pharmacy Access Issues for Members Who Have Transitioned to a Coordinated Care Organization
SS-IM-12-036(pdf) 07/31/2012 07/31/2012 Coordinated Care Organizations – Service Areas for CCOs starting on September 1, 2012
SS-IM-12-035(pdf) 07/30/2012 07/30/2012 Coordinated Care Organizations – Client Notices
SS-AR-12-011(pdf) 07/19/2012 07/19/2012 Limited English Proficient (LEP) Services
SS-IM-12-034(pdf) 07/17/2012 07/17/2012 Physical Health and Mental Health MCOs closing to new enrollment during transition to CCO
SS-AR-12-010(pdf) 07/13/2012 07/13/2012 Accurate coding of TANF cases
SS-PT-12-019(pdf) 07/13/2012 07/13/2012 Clearing unmet copays – client unable to locate the provider
SS-IM-12-033(pdf) 07/13/2012 07/13/2012 Upcoming webinar trainings for those who work directly with clients transitioning into CCOs.
SS-IM-12-032(pdf) 07/13/2012 07/13/2012
  • New "Yes" flag for TANF and Medicaid cases with good cause for noncooperation with support;
  • Division of Child Support now working cases with an unknown father.
SS-PT-12-018(pdf) 07/12/2012 07/12/2012 Medical Deduction for Elderly/Clients with Disabilities
SS-IM-12-031(pdf) 07/10/2012 07/10/2012 Client notices and resource information for CCO transition
SS-AR-12-009(pdf) 07/06/2012 07/31/2012 Self-Initiated Training (SI) TRACS Activity Step ends 07-31-12
SS-AR-12-008(pdf) 06/28/2012 05/24/2012 Job Participation Incentive (JPI) Expansion -JP2 Begin coding now: JPI-eligible cases with a child age 6 to under 18 with JP2 coding
SS-IM-12-030(pdf) 06/27/2012 06/27/2012 Announcement: New Coordinated Care Organizations (CCOs) Certified to begin August 1, 2012
SS-IM-12-029(pdf) 06/22/2012 06/22/2012 Effective June 22, 2012 -- Change in DHS/OHA/AAA Access to Child Support Program Screens
SS-IM-12-028(pdf) 06/20/2012 06/20/2012 Upcoming Webinar trainings for front-line staff (those who work directly with clients)
SS-IM-12-027(pdf) 06/15/2012 06/15/2012 New form to support the Social Security number application process for noncitizen, nonimmigrant children
SS-IM-12-026(pdf) 06/15/2012 06/15/2012 Change in DHS Family Services Manual (FSM) search function
SS-IM-12-025(pdf) 06/15/2012 06/15/2012 ERDC online copay calculator update
SS-IM-12-024(pdf) 06/15/2012 07/01/2012 Field Business Procedures Manual
SS-PT-12-017(pdf) 06/15/2012 06/09/2012 TANF Time Limits - CI Screen Changes
SS-PT-12-016(pdf) 06/15/2012 07/01/2012 Office of Self-Sufficiency Programs Administrative Rules Advance Copy (including some Seniors and People with Disabilities programs)
SS-PT-12-015(pdf) 06/15/2012 07/01/2012 Cash Payments: Change in child support requirements for two-parent households eligible for cash assistance based on incapacity (program 2 INC).
SS-PT-12-014(pdf) 06/15/2012 07/01/2012 Office of Self-Sufficiency Programs Family Services Manual Advance Copy (including some Seniors and People with Disabilities programs)
SS-AR-12-007(pdf) 06/15/2012 06/15/2012 Issuing an Oregon Trail Card by mail
SS-IM-12-023(pdf) 06/13/2012 06/13/2012 Coordinated Care Organizations (CCO) 30-Day Client Transition Notice
SS-PT-12-013(pdf) 06/01/2012 06/01/2012 End of ERDC Reservation List and Requirements
SS-PT-12-012(pdf) 05/23/2012 05/24/2012 Job Participation Incentive (JPI): Expansion of Eligibility Criteria
SS-IM-12-022(pdf) 05/17/2012 05/17/2012 Summer Meals Program – 2012 SEBTC (Summer Electronic Benefit Transfer for Children) Project for Deschutes, Jefferson, Linn counties and Salem-Keizer
SS-IM-12-021(pdf) 05/15/2012 05/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-020(pdf) 05/15/2012 05/15/2012 Updated contact information to coordinate termination of OMIP/FMIP benefits with DHS Medical
SS-IM-12-019(pdf) 05/15/2012 05/15/2012 Revision of the DHS 852, Interim Change Report for Supplemental Nutritional Assistance Program (SNAP) and Employment Related Day Care
SS-IM-12-018(pdf) 05/15/2012 05/15/2012 Case File Transfer Process and Case File Maintenance
SS-AR-12-006(pdf) 05/15/2012 05/15/2012 Update on email process for ESP Medicaid/CHIP children
SS-AR-12-005(pdf) 05/15/2012 05/15/2012 Update: Requests from SSA for Verification of TANF
SS-PT-12-011(pdf) 05/01/2012 05/01/2012 TANF Time Limits
SS-PT-12-010(pdf) 04/30/2012 04/30/2012 Job Participation Incentive (JPI) for SNAP cases in TBA reporting
SS-AR-12-004(pdf) 04/16/2012 04/16/2012 Requests from SSA for verification of TANF
SS-PT-12-009(pdf) 04/16/2012 04/16/2012 TANF Program: Employment separation of a caretaker relative in the TANF need group.
SS-PT-12-008(pdf) 04/16/2012 04/16/2012 TANF Program:  Employment separation of a Primary Wage Earner and Deprivation
SS-PT-12-007(pdf) 04/16/2012 04/16/2012 March 2012 JOBS Program Changes
SS-PT-12-006(pdf) 04/16/2012 04/16/2012 Definition of Caretaker Relative for TANF
SS-PT-12-005(pdf) 04/16/2012 04/16/2012 Suspension of Post-TANF Program and end of Post-TANF payment on April 30, 2012
SS-IM-12-017(pdf) 04/16/2012 04/16/2012 OHP Standard Reservation List Drawings
SS-IM-12-016(pdf) 04/16/2012 04/16/2012 Narrative Guidelines - Clarification On What Must Be Narrated
SS-IM-12-015(pdf) 04/16/2012 04/16/2012 Miscellaneous Questions and Answers for Medical Policy
SS-IM-12-014(pdf) 04/16/2012 04/16/2012 Requests from SSA for verification of TANF
SS-IM-12-013(pdf) 04/16/2012 05/01/2012 Family Services Manual Medical Chapter revision
SS-IM-12-012(pdf) 04/13/2012 04/13/2012 Selection from ERDC Reservation List
SS-PT-12-004(pdf) 04/10/2012 05/01/2012 ERDC Copayment increase effective 05/01/2012
SS-IM-12-011(pdf) 03/22/2012 03/22/2012 March 2012 JOBS program changes (activities and support services)
SS-PT-12-003(pdf) 03/15/2012 04/01/2012 CAF Self-Sufficiency Administrative Rules Manual Advance Copy (including some Seniors and People with Disabilities programs)
SS-PT-12-002(pdf) 03/15/2012 04/01/2012 CAF Self-Sufficiency Programs Family Services Manual Advance Copy (including some Seniors and People with Disabilities programs)
SS-IM-12-010(pdf) 03/15/2012 03/15/2012 Pre-natal CAWEM Expansion Program expands to Umatilla County, effective April 1, 2012
SS-AR-12-003(pdf) 02/15/2012 02/15/2012 Continuing Benefits pending Administrative Hearing
SS-IM-12-009(pdf) 03/15/2012 03/15/2012 January 1, 2012, Private Major Medical Definition Change Summary and Q&A, and reminder summary of HIPP changes
SS-IM-12-008(pdf) 02/15/2012 02/15/2012 Interpretation and Translation Services
SS-AR-12-002(pdf) 02/08/2012 02/08/2012 Federal Poverty Level - An update on the Supplemental Nutrition Assistance Program (SNAP)
SS-IM-12-007(pdf) 02/07/2012 02/07/2012 Job Participation Incentive (JPI) Statewide
SS-PT-12-001(pdf) 01/27/2012 01/27/2012 Federal Poverty Level and Combined Standards Update for 2012
SS-IM-12-006(pdf) 01/27/2012 01/27/2012 Children’s Medical Eligibility Unit (CMED) New Branch Number
SS-IM-12-005(pdf) 01/19/2012 01/19/2012 Replacement of benefits due to a disaster – Not a Presidentially declared disaster
SS-AR-12-001(pdf) 01/13/2012 01/13/2012 1. Monthly JPI Alert Report
2. New Monthly JPI Potentially Eligible Report
3. JPI Q&A
4. Optional JPI Work Hours Verification Form (DHS 7846)
SS-IM-12-004(pdf) 01/13/2012 01/13/2012 Problem with Certain December 2011 Child Support Payments
SS-IM-12-003(pdf) 01/10/2012 01/11/2012 Changes in Child Support Program Mainframe Screen Access for SSP and OHA
SS-IM-12-002(pdf) 01/06/2012 01/06/2012 Incorrect JOBS Child Care Billings (JCCBs)
SS-IM-12-001(pdf) 01/04/2012 01/04/2012 Monthly Intake History Log