Self-Sufficiency

2012 Information Memoranda (IM) Transmittals

Categories: Agency-wide Policy | Cash Payments | Child Care | Child Support | Contact Information | Food Benefits | Forms | Medical Benefits | Other | Partner Agency Payment Error | Payment Accuracy and Recovery | Provider Information | SSP Policy | System Issues | TANF Benefits | Transfer Requests/Communication

 

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-072(pdf) 12/14/2012 12/14/2012 OHP Standard Reservation List Round 3 Opt-in
SS-IM-12-071(pdf) 12/14/2012 12/14/2012 Third Trimester Pregnancy exemption to mandatory plan enrollment
SS-IM-12-070(pdf) 12/14/2012 12/14/2012 Pursuing Assets procedure update – Unemployment Compensation
SS-IM-12-069(pdf) 12/10/2012 12/10/2012 Excessive EBT Replacement Letters Being Mailed
SS-IM-12-068(pdf) 11/19/2012 11/19/2012 Calculation error for SNAP households with ineligible household members with self-employment
SS-IM-12-067(pdf) 11/15/2012 12/01/2012 OHP Standard Reservation List Opt-In
SS-IM-12-066(pdf) 11/15/2012 12/01/2012 FHIAP Changes
SS-IM-12-065(pdf) 11/15/2012 11/15/2012 EBT Card Replacement Process – Test Period Update
SS-IM-12-064(pdf) 11/15/2012 11/15/2012 Clarification for Online Application SNAP filing dates
SS-IM-12-063(pdf) 11/15/2012 01/01/2013 Change in State Minimum Wage
SS-IM-12-062(pdf) 10/16/2012 10/01/2012 Annual SNAP Standard Increase
SS-IM-12-061(pdf) 10/15/2012 10/15/2012 SSA Bendix Compliance
SS-IM-12-060(pdf) 10/15/2012 11/01/2012
  • Wave 4 of CCO implementation, November 1, 2012;
  • MCOs becoming CCOs closing to new enrollment;
  • CCO Contacts for providers.
SS-IM-12-059(pdf) 10/15/2012 10/15/2012 Open OSIPM cases with past due review dates
SS-IM-12-058(pdf) 10/15/2012 10/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-057(pdf) 10/03/2012 10/03/2012 Moving Fee-For-Service (FFS or “Open Card”) members into CCOs; Letter sent to CCOs about the FFS population; Notices sent to FFS members; New Q&A Coordinated Care Organization (CCO) resource; and Reminder: Weekly medical policy conference call
SS-IM-12-056(pdf) 10/02/2012 10/02/2012 HNA coding added to Client Index (CI) record
SS-IM-12-055(pdf) 09/28/2012 09/28/2012 No On-Line PEND Status for Open SNAP Cases
SS-IM-12-054(pdf) 09/21/2012 09/21/2012 CCO client notices going to some clients in Curry, Sherman and Tillamook counties
SS-IM-12-053(pdf) 09/14/2012 09/14/2012 SNAP No Interview Demonstration project Q&A
SS-IM-12-052(pdf) 09/14/2012 09/14/2012 Updated Information on Access to Child Support Program Screens
SS-IM-12-051(pdf) 09/04/2012 09/01/2012 Health Share of Oregon (Clackamas, Multnomah, and Washington counties)
SS-IM-12-050(pdf) 08/24/2012 08/24/2012 Important CCO Updates and Reminders
SS-IM-12-049(pdf) 08/15/2012 08/15/2012 Revision to the CAPI Medical Checklist
SS-IM-12-048(pdf) 08/15/2012 08/15/2012 Upcoming webinar training for those who work directly with clients transitioning into CCOs
SS-IM-12-047(pdf) 08/15/2012 08/15/2012 OHA 945 Revision and Delayed August Mailing
SS-IM-12-046(pdf) 08/15/2012 08/15/2012 CCO updates, including client notices and updated service areas
SS-IM-12-045(pdf) 08/15/2012 08/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-044(pdf) 08/15/2012 08/15/2012 EBT Card Replacement Process to be Centralized
SS-IM-12-043(pdf) 08/15/2012 08/15/2012 Scanning documents remotely
SS-IM-12-042(pdf) 08/15/2012 08/15/2012 Partnering with CCR&Rs to Encourage Quality Child Care
SS-IM-12-041(pdf) 08/15/2012 08/15/2012 Revisions to MSC 457D and SDS 540A "Voluntary Agreement to Reduce or Close Benefits or Withdraw Application and Notice of Action Taken"
SS-IM-12-040(pdf) 08/15/2012 08/15/2012 Clarification on adding newborns to the SNAP household
SS-IM-12-039(pdf) 08/09/2012 08/08/2012 Restored Access to Child Support Screen SMEH
SS-IM-12-038(pdf) 08/02/2012 08/02/2012 CCO Enrollment Issue and MCO availability
SS-IM-12-037(pdf) 08/01/2012 08/01/2012 Resolving Pharmacy Access Issues for Members Who Have Transitioned to a Coordinated Care Organization
SS-IM-12-036(pdf) 07/31/2012 07/31/2012 Coordinated Care Organizations – Service Areas for CCOs starting on September 1, 2012
SS-IM-12-035(pdf) 07/30/2012 07/30/2012 Coordinated Care Organizations – Client Notices
SS-IM-12-034(pdf) 07/17/2012 07/17/2012 Physical Health and Mental Health MCOs closing to new enrollment during transition to CCO
SS-IM-12-033(pdf) 07/13/2012 07/13/2012 Upcoming webinar trainings for those who work directly with clients transitioning into CCOs.
SS-IM-12-032(pdf) 07/13/2012 07/13/2012
  • New "Yes" flag for TANF and Medicaid cases with good cause for noncooperation with support;

  • Division of Child Support now working cases with an unknown father.
SS-IM-12-031(pdf) 07/10/2012 07/10/2012 Client notices and resource information for CCO transition
SS-IM-12-030(pdf) 06/27/2012 06/27/2012 Announcement: New Coordinated Care Organizations (CCOs) Certified to begin August 1, 2012
SS-IM-12-029(pdf) 06/22/2012 06/22/2012 Effective June 22, 2012 -- Change in DHS/OHA/AAA Access to Child Support Program Screens
SS-IM-12-028(pdf) 06/20/2012 06/20/2012 Upcoming Webinar trainings for front-line staff (those who work directly with clients)
SS-IM-12-027(pdf) 06/15/2012 06/15/2012 New form to support the Social Security number application process for noncitizen, nonimmigrant children
SS-IM-12-026(pdf) 06/15/2012 06/15/2012 Change in DHS Family Services Manual (FSM) search function
SS-IM-12-025(pdf) 06/15/2012 06/15/2012 ERDC online copay calculator update
SS-IM-12-024(pdf) 06/15/2012 07/01/2012 Field Business Procedures Manual
SS-IM-12-023(pdf) 06/13/2012 06/13/2012 Coordinated Care Organizations (CCO) 30-Day Client Transition Notice
SS-IM-12-022(pdf) 05/17/2012 05/17/2012 Summer Meals Program – 2012 SEBTC (Summer Electronic Benefit Transfer for Children) Project for Deschutes, Jefferson, Linn counties and Salem-Keizer
SS-IM-12-021(pdf) 05/15/2012 05/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-020(pdf) 05/15/2012 05/15/2012 Updated contact information to coordinate termination of OMIP/FMIP benefits with DHS Medical
SS-IM-12-019(pdf) 05/15/2012 05/15/2012 Revision of the DHS 852, Interim Change Report for Supplemental Nutritional Assistance Program (SNAP) and Employment Related Day Care
SS-IM-12-018(pdf) 05/15/2012 05/15/2012 Case File Transfer Process and Case File Maintenance
SS-IM-12-017(pdf) 04/16/2012 04/16/2012 OHP Standard Reservation List Drawings
SS-IM-12-016(pdf) 04/16/2012 04/16/2012 Narrative Guidelines - Clarification On What Must Be Narrated
SS-IM-12-015(pdf) 04/16/2012 04/16/2012 Miscellaneous Questions and Answers for Medical Policy
SS-IM-12-014(pdf) 04/16/2012 04/16/2012 Requests from SSA for verification of TANF
SS-IM-12-013(pdf) 04/16/2012 05/01/2012 Family Services Manual Medical Chapter revision
SS-IM-12-012(pdf) 04/13/2012 04/13/2012 Selection from ERDC Reservation List
SS-IM-12-011(pdf) 03/22/2012 03/22/2012 March 2012 JOBS program changes (activities and support services)
SS-IM-12-010(pdf) 03/15/2012 03/15/2012 Pre-natal CAWEM Expansion Program expands to Umatilla County, effective April 1, 2012
SS-IM-12-009(pdf) 02/15/2012 02/15/2012 January 1, 2012, Private Major Medical Definition Change Summary and Q&A, and reminder summary of HIPP changes
SS-IM-12-008(pdf) 02/15/2012 02/15/2012 Interpretation and Translation Services
SS-IM-12-007(pdf) 02/07/2012 02/07/2012 Job Participation Incentive (JPI) Statewide
SS-IM-12-006(pdf) 01/27/2012 01/27/2012 Children’s Medical Eligibility Unit (CMED) New Branch Number
SS-IM-12-005(pdf) 01/19/2012 01/19/2012 Replacement of benefits due to a disaster – Not a Presidentially declared disaster
SS-IM-12-004(pdf) 01/13/2012 01/13/2012 Problem with Certain December 2011 Child Support Payments
SS-IM-12-003(pdf) 01/10/2012 01/11/2012 Changes in Child Support Program Mainframe Screen Access for SSP and OHA
SS-IM-12-002(pdf) 01/06/2012 01/06/2012 Incorrect JOBS Child Care Billings (JCCBs)
SS-IM-12-001(pdf) 01/04/2012 01/04/2012 Monthly Intake History Log

 

Agency-wide Policy

Transmittal # Issue
Date
Effective
Date
Subject

 

Cash Payments

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-052(pdf) 09/14/2012 09/14/2012 Updated Information on Access to Child Support Program Screens
SS-IM-12-039(pdf) 08/09/2012 08/08/2012 Restored Access to Child Support Screen SMEH
SS-IM-12-014(pdf) 04/16/2012 04/16/2012 Requests from SSA for verification of TANF

 

Child Care

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-042(pdf) 08/15/2012 08/15/2012 Partnering with CCR&Rs to Encourage Quality Child Care
SS-IM-12-025(pdf) 06/15/2012 06/15/2012 ERDC online copay calculator update
SS-IM-12-012(pdf) 04/13/2012 04/13/2012 Selection from ERDC Reservation List

 

Child Support

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-032(pdf) 07/13/2012 07/13/2012
  • New "Yes" flag for TANF and Medicaid cases with good cause for noncooperation with support;

  • Division of Child Support now working cases with an unknown father.

 

Contact Information

Transmittal # Issue
Date
Effective
Date
Subject

 

Food Benefits

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-069(pdf) 12/10/2012 12/10/2012 Excessive EBT Replacement Letters Being Mailed
SS-IM-12-068(pdf) 11/19/2012 11/19/2012 Calculation error for SNAP households with ineligible household members with self-employment
SS-IM-12-064(pdf) 11/15/2012 11/15/2012 Clarification for Online Application SNAP filing dates
SS-IM-12-062(pdf) 10/16/2012 10/01/2012 Annual SNAP Standard Increase
SS-IM-12-055(pdf) 09/28/2012 09/28/2012 No On-Line PEND Status for Open SNAP Cases
SS-IM-12-053(pdf) 09/14/2012 09/14/2012 SNAP No Interview Demonstration project Q&A
SS-IM-12-040(pdf) 08/15/2012 08/15/2012 Clarification on adding newborns to the SNAP household
SS-IM-12-022(pdf) 05/16/2012 05/16/2012 Summer Meals Program – 2012 SEBTC (Summer Electronic Benefit Transfer for Children) Project for Deschutes, Jefferson, Linn counties and Salem-Keizer
SS-IM-12-019(pdf) 05/15/2012 05/15/2012 Revision of the DHS 852, Interim Change Report for Supplemental Nutritional Assistance Program (SNAP) and Employment Related Day Care
SS-IM-12-005(pdf) 01/19/2012 01/19/2012 Replacement of benefits due to a disaster – Not a Presidentially declared disaster

 

Forms

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-041(pdf) 08/15/2012 08/15/2012 Revisions to MSC 457D and SDS 540A "Voluntary Agreement to Reduce or Close Benefits or Withdraw Application and Notice of Action Taken"

 

Medical Benefits

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-072(pdf) 12/14/2012 12/14/2012 OHP Standard Reservation List Round 3 Opt-in
SS-IM-12-071(pdf) 12/14/2012 12/14/2012 Third Trimester Pregnancy exemption to mandatory plan enrollment
SS-IM-12-070(pdf) 12/14/2012 12/14/2012 Pursuing Assets procedure update – Unemployment Compensation
SS-IM-12-066(pdf) 11/15/2012 12/01/2012 FHIAP Changes
SS-IM-12-060(pdf) 10/15/2012 11/01/2012
  • Wave 4 of CCO implementation, November 1, 2012;
  • MCOs becoming CCOs closing to new enrollment;
  • CCO Contacts for providers.
SS-IM-12-059(pdf) 10/15/2012 10/15/2012 Open OSIPM cases with past due review dates
SS-IM-12-058(pdf) 10/15/2012 10/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-057(pdf) 10/03/2012 10/03/2012 Moving Fee-For-Service (FFS or “Open Card”) members into CCOs; Letter sent to CCOs about the FFS population; Notices sent to FFS members; New Q&A Coordinated Care Organization (CCO) resource; and Reminder: Weekly medical policy conference call
SS-IM-12-056(pdf) 10/02/2012 10/02/2012 HNA coding added to Client Index (CI) record
SS-IM-12-054(pdf) 09/21/2012 09/21/2012 CCO client notices going to some clients in Curry, Sherman and Tillamook counties
SS-IM-12-051(pdf) 09/04/2012 09/01/2012 Health Share of Oregon (Clackamas, Multnomah, and Washington counties)
SS-IM-12-050(pdf) 08/24/2012 08/24/2012 Important CCO Updates and Reminders
SS-IM-12-049(pdf) 08/15/2012 08/15/2012 Revision to the CAPI Medical Checklist
SS-IM-12-048(pdf) 08/15/2012 08/15/2012 Upcoming webinar training for those who work directly with clients transitioning into CCOs
SS-IM-12-047(pdf) 08/15/2012 08/15/2012 OHA 945 Revision and Delayed August Mailing
SS-IM-12-046(pdf) 08/15/2012 08/15/2012 CCO updates, including client notices and updated service areas
SS-IM-12-045(pdf) 08/15/2012 08/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-038(pdf) 08/02/2012 08/02/2012 CCO Enrollment Issue and MCO availability
SS-IM-12-037(pdf) 08/01/2012 08/01/2012 Resolving Pharmacy Access Issues for Members Who Have Transitioned to a Coordinated Care Organization
SS-IM-12-036(pdf) 07/31/2012 07/31/2012 Coordinated Care Organizations – Service Areas for CCOs starting on September 1, 2012
SS-IM-12-035(pdf) 07/30/2012 07/30/2012 Coordinated Care Organizations – Client Notices
SS-IM-12-034(pdf) 07/17/2012 07/17/2012 Physical Health and Mental Health MCOs closing to new enrollment during transition to CCO
SS-IM-12-033(pdf) 07/13/2012 07/13/2012 Upcoming webinar trainings for those who work directly with clients transitioning into CCOs
SS-IM-12-031(pdf) 07/10/2012 07/10/2012 Client notices and resource information for CCO transition
SS-IM-12-030(pdf) 06/27/2012 06/27/2012 Announcement: New Coordinated Care Organizations (CCOs) Certified to begin August 1, 2012
SS-IM-12-028(pdf) 06/20/2012 06/20/2012 Upcoming Webinar trainings for front-line staff (those who work directly with clients)
SS-IM-12-027(pdf) 06/15/2012 06/15/2012 New form to support the Social Security number application process for noncitizen, nonimmigrant children
SS-IM-12-023(pdf) 06/13/2012 06/13/2012 Coordinated Care Organizations (CCO) 30-Day Client Transition Notice
SS-IM-12-021(pdf) 05/15/2012 05/15/2012 OHP Standard Reservation List Drawings
SS-IM-12-020(pdf) 05/15/2012 05/15/2012 Updated contact information to coordinate termination of OMIP/FMIP benefits with DHS Medical
SS-IM-12-017(pdf) 04/16/2012 04/16/2012 OHP Standard Reservation List Drawings
SS-IM-12-015(pdf) 04/16/2012 04/16/2012 Miscellaneous Questions and Answers for Medical Policy
SS-IM-12-013(pdf) 04/16/2012 05/01/2012 Family Services Manual Medical Chapter revision
SS-IM-12-010(pdf) 03/15/2012 03/15/2012 Pre-natal CAWEM Expansion Program expands to Umatilla County, effective April 1, 2012
SS-IM-12-009(pdf) 02/15/2012 02/15/2012 January 1, 2012, Private Major Medical Definition Change Summary and Q&A, and reminder summary of HIPP changes
SS-IM-12-006(pdf) 01/27/2012 01/27/2012 Children’s Medical Eligibility Unit (CMED) New Branch Number

 

Other

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-065(pdf) 11/15/2012 11/15/2012 EBT Card Replacement Process – Test Period Update
SS-IM-12-063(pdf) 11/15/2012 01/01/2013 Change in State Minimum Wage
SS-IM-12-044(pdf) 08/15/2012 08/15/2012 EBT Card Replacement Process to be Centralized
SS-IM-12-043(pdf) 08/15/2012 08/15/2012 Scanning documents remotely
SS-IM-12-026(pdf) 06/15/2012 06/15/2012 Change in DHS Family Services Manual (FSM) search function
SS-IM-12-024(pdf) 06/15/2012 07/01/2012 Field Business Procedures Manual
SS-IM-12-023(pdf) 06/15/2012 06/15/2012 Change in Family Services Manual (FSM) search function
SS-IM-12-018(pdf) 05/15/2012 05/15/2012 Case File Transfer Process and Case File Maintenance
SS-IM-12-007(pdf) 02/07/2012 02/07/2012 Job Participation Incentive (JPI) Statewide
SS-IM-12-001(pdf) 01/04/2012 01/04/2012 Monthly Intake History Log

 

Partner Agency Payment Error

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-004(pdf) 01/13/2012 01/13/2012 Problem with Certain December 2011 Child Support Payments

 

Payment Accurancy and Recovery

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-016(pdf) 04/16/2012 04/16/2012 Narrative Guidelines - Clarification On What Must Be Narrated

 

Provider Information

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-008(pdf) 02/15/2012 02/15/2012 Interpretation and Translation Services

 

SSP Policy

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-003(pdf) 01/10/2012 01/11/2012 Changes in Child Support Program Mainframe Screen Access for SSP and OHA

 

System Issues

Transmittal # Issue
Date
Effective
Date
Subject
SS-IM-12-061(pdf) 10/15/2012 10/15/2012 SSA Bendix Compliance
SS-IM-12-002(pdf) 01/06/2012 01/06/2012 Incorrect JOBS Child Care Billings (JCCBs)

 

TANF Benefits

Transmittal # Issue
Date
Effective
Date
Subject

 

Transfer Requests/Communication

Transmittal # Issue
Date
Effective
Date
Subject