Self-Sufficiency

2016 Information Memoranda (IM) Transmittals

Categories: Agency-wide Policy | Cash Payments | Child Care | Food Benefits | Forms | Medical Benefits | Other | System Issues

 

Transmittal # Issue
Date
Effective
Date
Subject

SS-IM-16-054(pdf)

12/28/2016 12/28/2016

Eligibility of Child Care Providers - Background Checks

SS-IM-16-053(pdf)

11/15/2016 11/15/2016

New terminated income types EMT and UMT added into system

SS-IM-16-052(pdf)

11/15/2016 11/15/2016

INC Coding on TANF Cases

SS-IM-16-051(pdf)

10/24/2016 10/24/2016

Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-050(pdf)

10/18/2016 10/18/2016

Important Information about Oregon Eligibility (ONE) Applicant Portal Go-Live

SS-IM-16-049(pdf)

10/17/2016 10/17/2016

First Notice to Clackamas County ABAWDs

SS-IM-16-048(pdf)

10/14/2016 10/14/2016

Child Care Health and Safety & Program Integrity Concerns

Reporting Process - Field and Partner Staff

SS-IM-16-047(pdf)

10/14/2016 10/14/2016

DHS Child Care and Preschool Promise

SS-IM-16-046(pdf)

09/28/2016 09/28/2016

SNAP Cost of Living Adjustments for October 1. (Annual Standards Change)

SS-IM-16-045(pdf)

09/15/2016 09/15/2016

“Heat and Eat” update – No Action Required

SS-IM-16-044(pdf)

09/15/2016 09/15/2016

Revision of ABAWD Questions and Answers located on Staff Tools

SS-IM-16-043(pdf)

09/15/2016 09/15/2016

Military Tracking

SS-IM-16-042(pdf)

09/15/2016 09/15/2016

How to Ensure TANF Participants Do Not Lose Their OHP While in JOBS Plus

SS-IM-16-041(pdf)

8/15/2016 8/15/2016

Vroom Toolkits

SS-IM-16-040(pdf)

8/15/2016 8/15/2016

Annual breastfeeding reminder

SS-IM-16-039(pdf)

07/25/2016 07/25/2016

Client re-mailing: TANF EBT Restriction Change

SS-IM-16-038(pdf)

07/15/2016 07/15/2016

Revised Temporary Assistance for Domestic Violence Survivors (TA-DVS) Safety Screening (DHS 7802)

SS-IM-16-037(pdf)

07/15/2016 07/15/2016

TA-DVS payments not allowed via SPOTS Visa or EBISS

SS-IM-16-036(pdf)

07/13/2016 07/13/2016

Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-035(pdf)

07/06/2016 07/06/2016

Replacing WPAY screen with SAPH and SAPD screens

SS-IM-16-034(pdf)

06/21/2016 06/21/2016

Provider resource and referral 211info

Early Learning Division and Department of Human Services Parent/Provider flyer

SS-IM-16-033(pdf)

06/15/2016 06/15/2016 ERDC income calculations and coding

SS-IM-16-032(pdf)

06/15/2016 06/15/2016 Condom Storage

SS-IM-16-031(pdf)

06/15/2016 06/15/2016 Child support sanction notices

SS-IM-16-030(pdf)

06/01/2016 06/01/2016 Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-029(pdf)

05/17/2016 05/17/2016 211info Child Care Provider Referrals

SS-IM-16-028(pdf)

05/13/2016 05/13/2016 Statewide Policy Workgroup

SS-IM-16-027(pdf)

05/13/2016 05/13/2016 Summer Meal Program - 2016 SEBTC (Summer Electronic Benefits Transfer for Children) Project

SS-IM-16-026(pdf)

05/13/2016 05/13/2016 ABAWDS who are participating in federal resettlement activities through IRCO

SS-IM-16-025(pdf)

05/05/2016 05/05/2016 Verification Requirements/Specific Requirements; ERDC

SS-IM-16-024(pdf)

04/27/2016 04/27/2016 Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-023(pdf)

04/15/2016 04/15/2016 SAVE Scan and Upload Feature

SS-IM-16-022(pdf)

04/15/2016 04/15/2016 Special Needs Rate (SNR) - Direct Pay Unit review of SNR approvals and reminder of verification requirements

SS-IM-16-021(pdf)

04/15/2016 04/15/2016 Handling the 415F Application for Services (and other documents) Returned to OHP

SS-IM-16-020(pdf)

04/15/2016 04/15/2016 Printing Screens

SS-IM-16-019(pdf)

04/12/2016 04/12/2016 Removing Counting Months from SNAP Time Limit Screen

SS-IM-16-018(pdf)

04/06/2016 04/06/2016 Release 2.11.04: Updates to the Online Application & CAPI (Fixing the PDF Application, etc.)

SS-IM-16-017(pdf)

04/04/2016 04/01/2016 TA-DVS Family Service Manual Restructure

SS-IM-16-016(pdf)

03/30/2016 03/30/2016 Restoring SNAP when ABAWD's benefits end after CT3

SS-IM-16-015(pdf)

03/30/2016 03/30/2016 Calculating Income and Deductions for Ineligible ABAWDs

SS-IM-16-014(pdf)

03/15/2016 03/15/2016 ABAWD Questions and Answers, Part 3

SS-IM-16-013(pdf)

03/08/2016 03/08/2016 ERDC Standards Change - Exit Income Limit

SS-IM-16-012(pdf)

03/04/2016 03/04/2016 Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-011(pdf)

(DMAP-IM-16-021)(pdf)

02/17/2016 02/05/2016 On behalf of DMAP: Income tax form 1095-B mailed to Oregon Health Plan (OHP) clients for the 2015 tax year
SS-IM-16-010(pdf) 02/16/2016 02/16/2016 EDMS: Submitting “AS IS” Scanned Documents to IRMS
SS-IM-16-009(pdf) 02/16/2016 02/16/2016 EDMS: Discontinue Submitting Documents to IRMS Via SNAP-Outbound
SS-IM-16-008(pdf) 02/16/2016 02/16/2016 ABAWD Question and Answers
SS-IM-16-007(pdf) 02/16/2016 02/16/2016 Statewide Policy Group
SS-IM-16-006(pdf) 02/08/2016 02/08/2016 Turbo Tax to discontinue SNAP applications
SS-IM-16-005(pdf) 02/05/2016 02/05/2016 Earned Income Tax Credit (EITC) flyers
SS-IM-16-004(pdf) 02/02/2016 02/02/2016 SNAP Time Limits Screens
SS-IM-16-003(pdf)
(corrected)
01/22/2016 01/22/2016 SNAP recipients may receive phone calls or messages for health options
SS-IM-16-002(pdf) 01/15/2016 01/15/2016 Turbo Tax application data issue
SS-IM-16-001(pdf) 01/12/2016 01/12/2016 Reactivation and revision of DHS 1467

 

 

Cash Benefits

Transmittal # Issue
Date
Effective
Date
Subject

SS-IM-16-052(pdf)

11/15/2016 11/15/2016

INC Coding on TANF Cases

SS-IM-16-042(pdf)

09/15/2016 09/15/2016

How to Ensure TANF Participants Do Not Lose Their OHP While in JOBS Plus

SS-IM-16-038(pdf)

07/15/2016 07/15/2016

Revised Temporary Assistance for Domestic Violence Survivors (TA-DVS) Safety Screening (DHS 7802)

SS-IM-16-037(pdf)

07/15/2016 07/15/2016

TA-DVS payments not allowed via SPOTS Visa or EBISS

SS-IM-16-035(pdf)

07/06/2016 07/06/2016

Replacing WPAY screen with SAPH and SAPD screens

SS-IM-16-017(pdf)

04/04/2016 04/01/2016 TA-DVS Family Service Manual Restructure
SS-IM-16-005(pdf) 02/05/2016 02/05/2016 Earned Income Tax Credit (EITC) flyers

 

Child Care

Transmittal # Issue
Date
Effective
Date
Subject

SS-IM-16-054(pdf)

12/28/2016 12/28/2016

Eligibility of Child Care Providers - Background Checks

SS-IM-16-048(pdf)

10/14/2016 10/14/2016

Child Care Health and Safety & Program Integrity Concerns

Reporting Process - Field and Partner Staff

SS-IM-16-047(pdf)

10/14/2016 10/14/2016

DHS Child Care and Preschool Promise

SS-IM-16-034(pdf)

06/21/2016 06/21/2016

Provider resource and referral 211info

Early Learning Division and Department of Human Services Parent/Provider flyer

SS-IM-16-029(pdf)

05/17/2016 05/17/2016 211info Child Care Provider Referrals

SS-IM-16-025(pdf)

05/05/2016 05/05/2016 Verification Requirements/Specific Requirements; ERDC

SS-IM-16-022(pdf)

04/15/2016 04/15/2016 Special Needs Rate (SNR) - Direct Pay Unit review of SNR approvals and reminder of verification requirements

SS-IM-16-013(pdf)

03/08/2016 03/08/2016 ERDC Standards Change - Exit Income Limit

 

Food Benefits

Transmittal # Issue
Date
Effective
Date
Subject

SS-IM-16-053(pdf)

11/15/2016 11/15/2016

New terminated income types EMT and UMT added into system

SS-IM-16-051(pdf)

10/24/2016 10/24/2016

Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-049(pdf)

10/17/2016 10/17/2016

First Notice to Clackamas County ABAWDs

SS-IM-16-046(pdf)

09/28/2016 09/28/2016

SNAP Cost of Living Adjustments for October 1. (Annual Standards Change)

SS-IM-16-045(pdf)

09/15/2016 09/15/2016

“Heat and Eat” update – No Action Required

SS-IM-16-044(pdf)

09/15/2016 09/15/2016

Revision of ABAWD Questions and Answers located on Staff Tools

SS-IM-16-043(pdf)

09/15/2016 09/15/2016

Military Tracking

SS-IM-16-036(pdf)

07/13/2016 07/13/2016

Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-030(pdf)

06/01/2016 06/01/2016 Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-027(pdf)

05/05/2016 05/05/2016 Summer Meal Program - 2016 SEBTC (Summer Electronic Benefits Transfer for Children) Project

SS-IM-16-026(pdf)

05/05/2016 05/05/2016 ABAWDS who are participating in federal resettlement activities through IRCO

SS-IM-16-024(pdf)

04/27/2016 04/27/2016 Extending Weekly Q&A Teleconferences for ABAWDs

SS-IM-16-021(pdf)

04/15/2016 04/15/2016 Handling the 415F Application for Services (and other documents) Returned to OHP

SS-IM-16-019(pdf)

04/12/2016 04/12/2016 Removing Counting Months from SNAP Time Limit Screen

SS-IM-16-018(pdf)

04/06/2016 04/06/2016 Release 2.11.04: Updates to the Online Application & CAPI (Fixing the PDF Application, etc.)

SS-IM-16-016(pdf)

03/30/2016 03/30/2016 Restoring SNAP when ABAWD's benefits end after CT3

SS-IM-16-015(pdf)

03/30/2016 03/30/2016 Calculating Income and Deductions for Ineligible ABAWDs

SS-IM-16-014(pdf)

03/15/2016 03/15/2016 ABAWD Questions and Answers, Part 3

SS-IM-16-012(pdf)

03/04/2016 03/04/2016 Extending Weekly Q&A Teleconferences for ABAWDs
SS-IM-16-008(pdf) 02/16/2016 02/16/2016 ABAWD Question and Answers
SS-IM-16-006(pdf) 02/08/2016 02/08/2016 Turbo Tax to discontinue SNAP applications
SS-IM-16-004(pdf) 02/02/2016 02/02/2016 SNAP Time Limits Screens
SS-IM-16-003(pdf)
(corrected)
01/22/2016 01/22/2016 SNAP recipients may receive phone calls or messages for health options
SS-IM-16-002(pdf) 01/15/2016 01/15/2016 Turbo Tax application data issue
SS-IM-16-001(pdf) 01/12/2016 01/12/2016 Reactivation and revision of DHS 1467

 

Other

Transmittal # Issue
Date
Effective
Date
Subject

SS-IM-16-050(pdf)

10/18/2016 10/18/2016

Important Information about Oregon Eligibility (ONE) Applicant Portal Go-Live

SS-IM-16-028(pdf)

05/13/2016 05/13/2016 Statewide Policy Workgroup

SS-IM-16-020(pdf)

04/15/2016 04/15/2016 Printing Screens

SS-IM-16-011(pdf)

(DMAP-IM-16-021)(pdf)

02/17/2016 02/05/2016 On behalf of DMAP: Income tax form 1095-B mailed to Oregon Health Plan (OHP) clients for the 2015 tax year
SS-IM-16-010(pdf) 02/16/2016 02/16/2016 EDMS: Submitting “AS IS” Scanned Documents to IRMS
SS-IM-16-009(pdf) 02/16/2016 02/16/2016 EDMS: Discontinue Submitting Documents to IRMS Via SNAP-Outbound
SS-IM-16-007(pdf) 02/15/2016 02/15/2016 Statewide Policy Group