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Seniors and People with Disabilities

2009 Information Memorandum (IM) Transmittals

Topics: Cash Payments dot Contact Information dot Developmental disabilities dot Food benefits dot Licensing dot Long-term care dot MMA dot Medical Benefits dot Other dot Payment Accuracy and Recovery dot Provider information dot Systems issues
Transmittal # Date

Subject
SPD-IM-09-102 12/31/09 The 2009-2013 State Plan on Aging and the State Unit on Aging Web site are now available online.
SPD-IM-09-101 12/23/09 Updated SPD Hearing Representatives Contact Information
SPD-IM-09-100 12/23/09 Health Support Unit NetLink Trainings for 2010
SPD-IM-09-099 01/25/10 eXPRS User Lab Training Sessions (Corrected)
SPD-IM-09-098 12/14/09 SPD End of Year (2009) Processing Schedule
SPD-IM-09-097 12/11/09 Oregon ACCESS Release 22.40 - Friday, December 11, 2009
SPD-IM-09-096 12/07/09 H1N1 Info: 24 hour residential providers & vaccination
SPD-IM-09-095 12/04/09 Updated SPD Hearing Representatives Contact Information
SPD-IM-09-094 11/25/09 OIG Visits to CBC Facilities
SPD-IM-09-093 11/18/09 New Employed Persons with Disabilities (EPD) program Participant Fee payment method
SPD-IM-09-092 11/17/09 MMA Transmittal: 2010 Medicare Part D Plan Reassignment (Corrected)
SPD-IM-09-091 11/10/09 Netlink: Training on the 2009-2011 Homecare Worker Collective Bargaining Agreement
SPD-IM-09-090 11/09/09 H1N1 Training: Spread the Word Not the Germs
SPD-IM-09-089 11/09/09 Clarification on definitions for CDDP to Adult Support Services Referrals
SPD-IM-09-088 11/05/09 Re-determining provisionally eligible children
SPD-IM-09-087 11/04/09 Title XIX Waiver Submission Guidelines for Individuals in DD Comprehensive Services
SPD-IM-09-086 11/04/09 FAQ's - Reporting ARRA Service Units
SPD-IM-09-085 10/28/09 H1N1 Info: OHP coverage
SPD-IM-09-084 10/14/09 H1N1 Info: Provider Vaccination Priority
SPD-IM-09-083 10/13/09 Information Regarding the DHS Scheduled Mandatory Unpaid Time Off Days
SPD-IM-09-082 10/09/09 Revised Adult Foster Care Provider Forms
SPD-IM-09-081 10/05/09 Oregon ACCESS Release 22.30 - Friday, October 9, 2009
SPD-IM-09-080 09/23/09 New Sessions Open for Registration: Module II- SPD/AAA Strengths Based Case Management Training
SPD-IM-09-079 09/22/09 Removal of Recipient and Provider Signature Fields on Payment System
SPD-IM-09-078 09/18/09 Flu Update
SPD-IM-09-077 09/17/09 MMIS Auto Enrollment and exempted case
SPD-IM-09-076 09/11/09 H1N1 Flu Virus Update Netlinks
SPD-IM-09-075 09/11/09 Netlink: Demonstration of the revised and simplified CAPS2 Service Planning system and the SPD local office over-ride functions
SPD-IM-09-074 09/10/09 Lean Practitioner Training for Managers
SPD-IM-09-073 09/03/09 Adult Foster Home Licensor Training
SPD-IM-09-072 09/02/09 Recent Improvements Made to the CBC/512 Authorization/Payment System
SPD-IM-09-071 09/02/09 SPD Hearing Requests
SPD-IM-09-070 08/31/09 Continuing Regional Eligibility Workshops (CREW)
SPD-IM-09-069 08/28/09 Flu Update
SPD-IM-09-068 08/27/09 Case History Report (Corrected)
SPD-IM-09-067 08/25/09 Joint APD/CDDP Training sessions on Coordination of DD Client Medicaid Eligibilty Case Coding
SPD-IM-09-066 08/12/09 Employee Contact List for LCOG and OCWCOG
SPD-IM-09-065 08/11/09 SPD Hearing Representatives Contact Information; AND Updated/Revised SPD Hearing Request Protocol.
SPD-IM-09-064 08/05/09 Flu Update
SPD-IM-09-063 07/31/09 Flu Update
SPD-IM-09-062 07/24/09 Eliminate distributing 458A's or 458AN's for clients in the Nursing Home for Skilled Care
SPD-IM-09-061 07/21/09 Subscribing to the Nurse to Nurse Quarterly Newsletter
SPD-IM-09-060 07/20/09 MODULE II- SPD/AAA Strengths Based Case Management Training Registration Open
SPD-IM-09-058 07/02/09 NetLink Training: CMS Assurance Requirements and Program Evaluation Results
SPD-IM-09-057 07/01/09 Zip Code Assignments for Canby, Estacada, Milwaukie and Oregon City
SPD-IM-09-056 06/30/09 eXPRS 2009-2011 Biennial Rollover
SPD-IM-09-055 06/26/09 Homecare Workers’ 2007-2009 Collective Bargaining Agreement Extended
SPD-IM-09-054 06/26/09 Children's Intensive In-home Services Behavior Program
SPD-IM-09-053 08/11/09 SPD Clackamas County Branch Changes (Corrected)
SPD-IM-09-052 06/19/09 2007-09 Biennium End Close (Invoices, Payment Vouchers, Accounts Receivables for Services & Supplies Provided by June 30 & Submitted for Payment or Receipt to DHS)
SPD-IM-09-051 06/17/09 Payment Rate Error Measurement (PERM) (Corrected)
SPD-IM-09-050 06/10/09 eXPRS 2009-2011 Biennial Rollover
SPD-IM-09-049 06/09/09 Overpayments for Failure to Pay the Entire Liability in the Pay-In System
SPD-IM-09-048 06/08/09 Homecare Worker Name/TIN Discrepancy
SPD-IM-09-047 06/05/09 Call-in Forums to Discuss Upcoming Changes in eXPRS effective 7/1/09
SPD-IM-09-046 06/05/09 Revised SPD Technical Assistance Guide
SPD-IM-09-045 06/04/09 State-Wide OACCESS Group for Area Agencies on Aging
SPD-IM-09-044 06/02/09 Oregon ACCESS Release 22.20 - Friday, May 29, 2009
SPD-IM-09-043 05/20/09 DD Eligibility Specialist Core Competency Training
SPD-IM-09-042 05/20/09 Highlights of Changes to OAR 407-045-0250, Abuse Reporting and Protective Services in Community Programs and Community Facilities (“the Community Abuse Rule”)
SPD-IM-09-041 05/20/09 2nd Annual Community Health Support RN Conference
SPD-IM-09-040 05/19/09 Health Support Unit NetLinks Trainings on the Fatal Four and 9-1-1
SPD-IM-09-039 05/13/09 Guidance for People Caring for A Sick Person
SPD-IM-09-038 04/22/09 Client Maintenance System Edit Changes to Support MMIS Recipient Eligibility
SPD-IM-09-037 04/22/09 Health Care Representative Trainings
SPD-IM-09-036 04/16/09 VERSA Information Requests
SPD-IM-09-035 04/09/09 eXPRS 2009-2011 Biennial Rollover
SPD-IM-09-034 04/08/09 PMDDT Process Update
SPD-IM-09-033 04/01/09 Eligibility Determination of adults, prior to 2001, with Developmental Disabilities
SPD-IM-09-032 03/31/09 Updates to the SPD Case Management Web Site
SPD-IM-09-031 03/31/09 SPD/AAA Strengths Based Case Management Training
SPD-IM-09-030 03/31/09 Senior Farm Direct Nutrition Program
SPD-IM-09-029 03/31/09 Medical Expense Deductions for Client Service Contributions in eXPRS (Corrected)
SPD-IM-09-028 03/24/09 2nd Annual Community Health Support RN Conference
SPD-IM-09-027 03/23/09 SPD Lean Newsletter
SPD-IM-09-026 03/20/09 OSIP Client Survey
SPD-IM-09-025 03/18/09 eXPRS Release Delayed
SPD-IM-09-024 03/17/09 Introduction to Lean Concepts and Lean Tools
SPD-IM-09-023 03/13/09 eXPRS Client Liability Acount Adjustments related to client earnings, client award letters and other incurred medical expenses
SPD-IM-09-022 03/13/09 Oregon ACCESS Release 22.15 - Friday, March 20
SPD-IM-09-021 02/25/09 SPD Lean Newsletter
SPD-IM-09-020 02/23/09 QA roles and activities - CDDP and Brokerage Services
SPD-IM-09-019 02/23/09 Adult Foster Home - Preprinted Medicaid Contracts
SPD-IM-09-018 02/20/09 Medicare Savings Programs(QMB/SMB/SMF) income standard update delayed.
SPD-IM-09-017 02/19/09 Client Assistance Summaries
SPD-IM-09-016 02/19/09 Error in the Elderly Rental Assistance Letters
SPD-IM-09-015 02/19/09 SPD/AAA MMIS Regional Experts Refresher Training
SPD-IM-09-014 02/10/09 SPD/AAA Supervisors Training: Strengths Based Case Management
SPD-IM-09-013 02/05/09 eXPRS Claim Status Review
SPD-IM-09-012 01/28/09 Medicare Buy-in Replacement Payments
SPD-IM-09-011 01/26/09 SPD/AAA Supervisors Training: Strengths Based Case Management
SPD-IM-09-010 01/26/09 Cashing state checks
SPD-IM-09-009 01/23/09 Medicaid Paid Home Delivered Meals Data
SPD-IM-09-008 01/22/09 HCW Paid Time Off Cash-Out
SPD-IM-09-007 01/21/09 Collaborative Dispute Resolution Process
SPD-IM-09-006 01/15/09 Community Developmental Disabilities Program Office Prior Authorization of Community Health Support Program RN Provider Services for Children with Developmental Disabilities living in Foster Homes
SPD-IM-09-005 01/14/09 MMA Referral Form (0728) Revision
SPD-IM-09-004 01/13/09 Oregon ACCESS Release 22.11 - Wednesday, January 14, 2009
SPD-IM-09-003 01/08/09 2009 SPD In-Home Unit Training Schedule: HCW Terminations, In-Home Specialty Topics and Case Management (Corrected)
SPD-IM-09-002 01/08/09 Plan of Care End Date and Client Liability in Nursing Facilities
SPD-IM-09-001 01/08/09 W2s/1099s for SPD Providers
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Cash Payments

Transmittal # Date

Subject
SPD-IM-09-026 03/20/09 OSIP Client Survey
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Contact Information

Transmittal # Date

Subject
SPD-IM-09-046 06/05/09 Revised SPD Technical Assistance Guide
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Food Benefits

Transmittal # Date

Subject
SPD-IM-09-030 03/31/09 Senior Farm Direct Nutrition Program
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Developmental disabilities

Transmittal # Date

Subject
SPD-IM-09-099 01/25/10 eXPRS User Lab Training Sessions (Corrected)
SPD-IM-09-089 11/09/09 Clarification on definitions for CDDP to Adult Support Services Referrals
SPD-IM-09-088 11/05/09 Re-determining provisionally eligible children
SPD-IM-09-087 11/04/09 Title XIX Waiver Submission Guidelines for Individuals in DD Comprehensive Services
SPD-IM-09-056 06/30/09 eXPRS 2009-2011 Biennial Rollover
SPD-IM-09-054 06/26/09 Children's Intensive In-home Services Behavior Program
SPD-IM-09-050 06/10/09 eXPRS 2009-2011 Biennial Rollover
SPD-IM-09-047 06/05/09 Call-in Forums to Discuss Upcoming Changes in eXPRS effective 7/1/09
SPD-IM-09-043 05/20/09 DD Eligibility Specialist Core Competency Training
SPD-IM-09-042 05/20/09 Highlights of Changes to OAR 407-045-0250, Abuse Reporting and Protective Services in Community Programs and Community Facilities (“the Community Abuse Rule”)
SPD-IM-09-037 04/22/09 Health Care Representative Trainings
SPD-IM-09-035 04/09/09 eXPRS 2009-2011 Biennial Rollover
SPD-IM-09-033 04/01/09 Eligibility Determination of adults, prior to 2001, with Developmental Disabilities
SPD-IM-09-029 03/31/09 Medical Expense Deductions for Client Service Contributions in eXPRS (Corrected)
SPD-IM-09-025 03/18/09 eXPRS Release Delayed
SPD-IM-09-023 03/13/09 eXPRS Client Liability Acount Adjustments related to client earnings, client award letters and other incurred medical expenses
SPD-IM-09-020 02/23/09 QA roles and activities - CDDP and Brokerage Services
SPD-IM-09-013 02/05/09 eXPRS Claim Status Review
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Licensing

Transmittal # Date

Subject
SPD-IM-09-073 09/03/09 Adult Foster Home Licensor Training
SPD-IM-09-019 02/23/09 Adult Foster Home - Preprinted Medicaid Contracts
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Long-term care

Transmittal # Date

Subject
SPD-IM-09-091 11/10/09 Netlink: Training on the 2009-2011 Homecare Worker Collective Bargaining Agreement
SPD-IM-09-080 09/23/09 New Sessions Open for Registration: Module II- SPD/AAA Strengths Based Case Management Training
SPD-IM-09-076 09/11/09 H1N1 Flu Virus Update Netlinks
SPD-IM-09-075 09/11/09 Netlink: Demonstration of the revised and simplified CAPS2 Service Planning system and the SPD local office over-ride functions
SPD-IM-09-062 07/24/09 Eliminate distributing 458A's or 458AN's for clients in the Nursing Home for Skilled Care
SPD-IM-09-061 07/21/09 Subscribing to the Nurse to Nurse Quarterly Newsletter
SPD-IM-09-060 07/20/09 MODULE II- SPD/AAA Strengths Based Case Management Training Registration Open
SPD-IM-09-032 03/31/09 Updates to the SPD Case Management Web Site
SPD-IM-09-031 03/31/09 SPD/AAA Strengths Based Case Management Training
SPD-IM-09-028 03/24/09 2nd Annual Community Health Support RN Conference
SPD-IM-09-015 02/19/09 SPD/AAA MMIS Regional Experts Refresher Training
SPD-IM-09-014 02/10/09 SPD/AAA Supervisors Training: Strengths Based Case Management
SPD-IM-09-012 01/28/09 Medicare Buy-in Replacement Payments
SPD-IM-09-011 01/26/09 SPD/AAA Supervisors Training: Strengths Based Case Management
SPD-IM-09-009 01/23/09 Medicaid Paid Home Delivered Meals Data
SPD-IM-09-008 01/22/09 HCW Paid Time Off Cash-Out
SPD-IM-09-003 01/08/09 2009 SPD In-Home Unit Training Schedule: HCW Terminations, In-Home Specialty Topics and Case Management
SPD-IM-09-002 01/08/09 Plan of Care End Date and Client Liability in Nursing Facilities
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MMA

Transmittal # Date

Subject
SPD-IM-09-005 01/14/09 MMA Referral Form (0728) Revision
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Medical Benefits

Transmittal # Date

Subject
SPD-IM-09-093 11/18/09 New Employed Persons with Disabilities (EPD) program Participant Fee payment method
SPD-IM-09-085 10/28/09 H1N1 Info: OHP coverage
SPD-IM-09-067 08/25/09 Joint APD/CDDP Training sessions on Coordination of DD Client Medicaid Eligibilty Case Coding
SPD-IM-09-036 04/16/09 VERSA Information Requests
SPD-IM-09-034 04/08/09 PMDDT Process Update
SPD-IM-09-029 03/31/09 Medical Expense Deductions for Client Service Contributions in eXPRS
SPD-IM-09-018 02/20/09 Medicare Savings Programs(QMB/SMB/SMF) income standard update delayed.
arrow Back to top

Other

Transmittal # Date

Subject
SPD-IM-09-102 12/31/09 The 2009-2013 State Plan on Aging and the State Unit on Aging Web site are now available online.
SPD-IM-09-101 12/23/09 Updated SPD Hearing Representatives Contact Information
SPD-IM-09-100 12/23/09 Health Support Unit NetLink Trainings for 2010
SPD-IM-09-095 12/04/09 Updated SPD Hearing Representatives Contact Information
SPD-IM-09-094 11/25/09 OIG Visits to CBC Facilities
SPD-IM-09-092 11/17/09 MMA Transmittal: 2010 Medicare Part D Plan Reassignment (Corrected)
SPD-IM-09-090 11/09/09 H1N1 Training: Spread the Word Not the Germs
SPD-IM-09-086 11/04/09 FAQ's - Reporting ARRA Service Units
SPD-IM-09-083 10/13/09 Information Regarding the DHS Scheduled Mandatory Unpaid Time Off Days
SPD-IM-09-077 09/17/09 MMIS Auto Enrollment and exempted case
SPD-IM-09-074 09/10/09 Lean Practitioner Training for Managers
SPD-IM-09-071 09/02/09 SPD Hearing Requests
SPD-IM-09-070 08/31/09 Continuing Regional Eligibility Workshops (CREW)
SPD-IM-09-066 08/12/09 Employee Contact List for LCOG and OCWCOG
SPD-IM-09-065 08/11/09 SPD Hearing Representatives Contact Information; AND Updated/Revised SPD Hearing Request Protocol.
SPD-IM-09-059 07/14/09 Conference for Support Staff in SPD/AAA and SSP Offices
SPD-IM-09-058 07/02/09 NetLink Training: CMS Assurance Requirements and Program Evaluation Results
SPD-IM-09-057 07/01/09 Zip Code Assignments for Canby, Estacada, Milwaukie and Oregon City
SPD-IM-09-053 08/11/09 SPD Clackamas County Branch Changes (Corrected)
SPD-IM-09-052 06/19/09 2007-09 Biennium End Close (Invoices, Payment Vouchers, Accounts Receivables for Services & Supplies Provided by June 30 & Submitted for Payment or Receipt to DHS)
SPD-IM-09-040 05/19/09 Health Support Unit NetLinks Trainings on the Fatal Four and 9-1-1
SPD-IM-09-027 03/23/09 SPD Lean Newsletter
SPD-IM-09-024 03/17/09 Introduction to Lean Concepts and Lean Tools
SPD-IM-09-021 02/25/09 SPD Lean Newsletter
SPD-IM-09-016 02/19/09 Error in the Elderly Rental Assistance Letters
SPD-IM-09-007 01/21/09 Collaborative Dispute Resolution Process
arrow Back to top

Payment Accuracy and Recovery

Transmittal # Date

Subject
SPD-IM-09-051 06/17/09 Payment Rate Error Measurement (PERM) (Corrected)
SPD-IM-09-049 06/09/09 Overpayments for Failure to Pay the Entire Liability in the Pay-In System
SPD-IM-09-017 02/19/09 Client Assistance Summaries
arrow Back to top

Provider information

Transmittal # Date

Subject
SPD-IM-09-096 12/07/09 H1N1 Info: 24 hour residential providers & vaccination
SPD-IM-09-084 10/14/09 H1N1 Info: Provider Vaccination Priority
SPD-IM-09-079 09/22/09 Removal of Recipient and Provider Signature Fields on Payment System
SPD-IM-09-078 09/18/09 Flu Update
SPD-IM-09-069 08/28/09 Flu Update
SPD-IM-09-064 08/05/09 Flu Update
SPD-IM-09-063 07/31/09 Flu Update
SPD-IM-09-055 06/26/09 Homecare Workers’ 2007-2009 Collective Bargaining Agreement Extended
SPD-IM-09-048 06/08/09 Homecare Worker Name/TIN Discrepancy
SPD-IM-09-041 05/20/09 2nd Annual Community Health Support RN Conference
SPD-IM-09-039 05/13/09 Guidance for People Caring for A Sick Person
SPD-IM-09-010 01/26/09 Cashing state checks
SPD-IM-09-006 01/15/09 Community Developmental Disabilities Program Office Prior Authorization of Community Health Support Program RN Provider Services for Children with Developmental Disabilities living in Foster Homes
SPD-IM-09-001 012/08/09 W2s/1099s for SPD Providers

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Systems issues

Transmittal # Date

Subject
SPD-IM-09-098 12/14/09 SPD End of Year (2009) Processing Schedule
SPD-IM-09-097 12/11/09 Oregon ACCESS Release 22.40 - Friday, December 11, 2009
SPD-IM-09-082 10/09/09 Revised Adult Foster Care Provider Forms
SPD-IM-09-081 10/05/09 Oregon ACCESS Release 22.30 - Friday, October 9, 2009
SPD-IM-09-072 09/02/09 Recent Improvements Made to the CBC/512 Authorization/Payment System
SPD-IM-09-045 06/04/09 State-Wide OACCESS Group for Area Agencies on Aging
SPD-IM-09-044 06/02/09 Oregon ACCESS Release 22.20 - Friday, May 29, 2009
SPD-IM-09-038 04/22/09 Client Maintenance System Edit Changes to Support MMIS Recipient Eligibility
SPD-IM-09-022 03/13/09 Oregon ACCESS Release 22.15 - Friday, March 20
SPD-IM-09-004 01/13/09 Oregon ACCESS Release 22.11 - Wednesday, January 14, 2009
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Oregon Department of Human Services
Seniors and People with Disabilities
500 Summer St. NE E02, Salem, OR 97301-1073
Phone: (503) 945-5811
Toll-free: (800) 282-8096 (V/TTY)