II.D Canceling/Voiding Checks
4/1/08
1. Canceling Checks
Cancel checks for either of the following situations:
- The check is in the branch and should not have been issued.
- The check has been returned, AND if an RF check, the information was entered into SPL5.
Use the following procedure:
- Stamp “CANCEL”
over the seal and signature. DO NOT cover amount/case number/, etc. For Revolving
Fund Checks stamp “CANCEL” on the check stub also.
- Return canceled Revolving Fund Check only (not
stub).
- Canceled checks OTHER THAN Revolving Fund use
the form AFS 297 - Canceled Check Transmittal form. Complete the form as instructed
on the form and attach the canceled check to the form. Mail the form and checks
to General Accounting.
- Keep all Revolving Check stubs in branch office
for six (6) years.
2. Voiding Checks (Revolving Fund Check)
Void checks for either of the following situations:
- There is an error on the payee or
amount lines.
- The check is ripped or torn, AND
check information has NOT been entered into SPL5.
Use the following procedure:
- Write (or stamp) “VOID”
on check and check stub.
- Return VOIDED checks only (not stub).
- Retain the check stub in the branch office for six (6)
years.
If you have a disability and need a document on this Web site to be provided
to you in another format, please contact the Office of Document Mangement (ODM) at 503-378-3486 or by e-mail at dhs.forms@state.or.us.
If you have questions about DHS or problems getting DHS services, send e-mail to dhs.info@state.or.us. If you have comments about this site, send e-mail to spd.web@state.or.us.
Oregon Department of Human Services
500 Summer St. NE E02, Salem, OR 97301-1073
Phone: (503) 945-5811
Toll-free: (800) 282-8096 (V/TTY)
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