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Table of contents  Search manual |
The SNAP recertification end date should be certified to end in the same calendar month as coded on UCMS for the financial/medical review. EXAMPLE: If UCMS is coded for a review date of 3-08, SNAP should expire on 2/29/08. Medical reviews are completed by the end of month prior to the review date coded.
The following green bar printouts are for redeterminations:
If the local branch does receive a particular green bar printout, ViewDirect (formerly known as Mobius) gathers, stores, prints and displays productions reports for online viewing. Many reports are already available through this online system.
Although each field office may have different procedures regarding the mailing of redeterminations, the following represents a guideline.
Redeterminations Coming Due-Report # WCM0390R-E
Arrives on approximately the 10th business day of the month. It lists all currently coming due redeterminations by worker WAW load code. There are also client address labels for each client listed on the printout. Date stamp & distribute to the workers .
The redetermination packets are prepared through ACCESS, including a cover letter which indicates the date all documents & verifications are to be returned to the branch , and includes any additional forms requested by the worker or by local office decision.
Signatures on these forms are essential. The support staff may want to highlight or place an “X” by all signature lines.
Affix mailing labels (if used by your branch) & mail ON THE LAST WORKING DAY OF THE MONTH
Redeterminations Due or Overdue-Report No WCM0390R-G
Arrives at the same time as the Redeterminations Coming Due printout & lists all past due redeterminations by worker WAW load code. Distribute to the workers who will attempt to complete the past due reviews. Some supervisors review the overdue list prior to giving it to the worker. Support staff may also be asked to send out a 2nd reminder packet or assist in other ways to secure the completion & return of the paperwork.
Redeterminations to be Mailed Next Month-Report No WCM0390R-F
Arrives at the same time as the above 2 printouts. This printout advises the workers of upcoming redeterminations. It may be given directly to the workers, or support staff may confirm with supervisor as to disposition of this printout.
List of SPD Cases with HPB Case Descriptor & OHP End Date as of Next 2 Months in the Future-Report No SJM4400R-A
Lists all Oregon Health Plan clients that are due for review. Follow the procedure as outlined in #4 with one exception: Mail the OHP 7210, Application for the Oregon Health Plan to the client and not the SDS 539A or the SDS 539C Application. As of this date, the OHP 7210 is not a form that can be printed on ACCESS & will need to be ordered through the FBOS system (Forms Distribution).
SNAP Cases with No Review Date on the 403B-Report No SJM4300R-A
Lists all Medicaid clients that are coded “NRD” on UCMS due to receiving SSI benefits. These clients also receive SNAP benefits. Follow the procedure as outlined in #4. All clients receiving food stamps MUST complete the SDS 539A, Application Form. The ACCESS printed SDS 539A RECERT Version packet should be mailed to the client along with an instruction letter & any additional forms the branch and/or worker may want mailed.
