XI.D Postage Meters
7/1/11
General Information
There is only one mail machine per DHS and/or OHA office for use by all programs. Postage machines are purchased for new offices, or for replacement of non-repairable machines. All new or replacement mail machines must be approved by both Division/Program management and Facilities management. The purchase of new equipment is not a common occurrence.
- The purchase or replacement of non-repairable machines may be a shared cost.
- Sizing of machines is per the recommendation of the Office of Contracts and Procurement (OCP) based on number of staff and actual number of letters sent per month.
Monthly Meter Rent
Monthly meter rent is paid by Facilities off a DHS-wide consolidated statement received quarterly by OCP and approved for budget expense by Facilities management.
Postage Dollars
Actual postage dollars for the mail machines is the expense of the field offices. A request for funds can be processed on a check request form to DHS Accounting (ten working days for availability of funds) or on a Visa form used for small offices and as a back up plan for large offices (one day availability of funds).
Postage Tapes and Ink Cartridges
Postage tapes and ink cartridges are the expense of the field offices and may be purchased from individual service dealers or directly from Hasler Neopost. Upon receipt of the supplies, verify receipt of everything ordered on the packing slip.
Repairs
Repairs to mail machines are performed by one of four authorized dealers based on zip code location. The repair charges are usually covered by Facilities. The work ticket and invoices are sent to OCP Purchasing.
If you have a disability and need a document on this Web site to be provided to you in another format, please contact the Office of Document Management (ODM) at 503-378-3486 or by e-mail at dhs.forms@state.or.us.
If you have questions about DHS or problems getting DHS services, send e-mail to dhs.info@state.or.us. If you have comments about this site, send e-mail to spd.web@state.or.us.
Oregon Department of Human Services
Seniors and People with Disabilities
500 Summer St. NE E02, Salem, OR 97301-1073
Phone: (503) 945-5811
Toll-free: (800) 282-8096 (V/TTY)