V. Financial procedures

01/22/2019

H. Resources

1.   WCMI screen.

The WCMI screen has information to assist in identifying the purpose of the check. Most checks received are from consumers or their representatives.

If the consumer has died and the estate is making a payment to DHS, code the receipt as a 113. The money will be sent to the Estate Administration Unit (EAU) for distribution.

Look for the following three case descriptors:

        OVP (Outstanding Overpayment);

        T & A (Trust and Agency Account); and

        APD (Waiver for care reimbursement).

2.   Telephone numbers

Trust & Agency/Pay-in:

503-947-9932

Pay-in/Trust & Agency:

503-947-1090

APD Payables/Petty cash:

503-945-6419 or 503-945-6005

APD revolving fund:

503-945-6840

APD employee travel:

503-945-7030

APD general receipting:

503-947-9925

Estates:

503-947-9975

General accounting:

503-945-6946

Pay-in/Adjustments/Caseworker help/SSI:

503-945-5836

SSP receipting:

503-947-9928

Overpayment collection:

503-947-4290

SSP accounting:

503-945-6151

Forgery/Check copies, except pay-in refunds):

503-945-5640


3.   Receipting monies chart

Please see the matrix for where to send checks and other monies received.

4.   Common receipting codes

Please see the matrix for assistance coding various types of monies.

5.   Receipting code matrix  

Please see the matrix for assistance coding various types of monies. This will print on legal sized paper.