V. Financial procedures

01/22/2019

H. Resources

1. WCMI screen.

The WCMI screen has information to assist in identifying the purpose of the check. Most checks received are from consumers or their representatives.

If the consumer has died and the estate is making a payment to DHS, code the receipt as a 113. The money will be sent to the Estate Administration Unit (EAU) for distribution.

Look for the following three case descriptors:

· OVP (Outstanding Overpayment);

· T & A (Trust and Agency Account); and

· APD (Waiver for care reimbursement).

2. Telephone numbers

Trust & Agency/Pay-in:	503-947-9932
Pay-in/Trust & Agency:	503-947-1090
APD Payables/Petty cash:	503-945-6419 or 503-945-6005
APD revolving fund:	503-945-6840
APD employee travel:	503-945-7030
APD general receipting:	503-947-9925
Estates:	503-947-9975
General accounting:	503-945-6946
Pay-in/Adjustments/Caseworker help/SSI:	503-945-5836
SSP receipting:	503-947-9928
Overpayment collection:	503-947-4290
SSP accounting:	503-945-6151
Forgery/Check copies, except pay-in refunds):	503-945-5640

3. Receipting monies chart

Please see the matrix for where to send checks and other monies received.

4. Common receipting codes

Please see the matrix for assistance coding various types of monies.

5. Receipting code matrix

Please see the matrix for assistance coding various types of monies. This will print on legal sized paper.