DHS home | APD
staff tools | Case management tools| Homecare worker
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DHS home | APD
staff tools | Case management tools| Homecare worker
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Submitting Timesheets/Vouchers Via Secure Email (New 01/12/2021)
HCW Notice of Incorrectly Completed Voucher
HCW Payroll Calendar for 11/2020 thru 12/2022 List Format - English (NEW 12/07/2020 For Local Office Staff ONLY - NOT FINAL PENDING 2021-2023 CBA ratification)
HCW Payroll Calendar for 10/2019 thru 12/2021 List Format - English (For Local Office Staff ONLY)
HCW Payroll Calendar for 10/2019 thru 12/2021 List Format - English Form DHS 5754 (For HCWs)
HCW Payroll Calendar for 10/2019 thru 12/2021 Color Calendar Format (For HCWs)
HCW Travel Time Tracking Sheet
Letter of Agreement FLSA Implementation
Homecare Worker Procedure Manual
Homecare Worker Termination FAQs
CEP Specialist Training Manual
Oregon Home Care Commission Registry & Referral System (RRS)
HCW PSW Registry & Referral System Quick Guide (English) Form DHS 2820 Also available in the following languages -
Homecare Worker Orientation HCW New Voucher Orientation
Homecare Worker Orientation PowerPoint
Homecare Worker MaterialsTutorial for Completing and Submitting Vouchers (New! 04/09/2020)
Homecare Worker Guide Form DHS 9046A
Homecare Worker Guide Achnowledgement Form DHS 9046B
Quick Guide to Registry & Referral System for HCWs
Homecare Worker Overtime Calculation
HCW Application Side by Side Translation
HCW Verification of Vehicle Insurance Letter
Self-Study Course
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APD/AAA/OPI Email Addresses for Voucher Submission (Updated 11/09/2020)
OHCC Registry Guide for Specialty Reports (New 03/31/2020)
ONGO/ONIQ/SVCH Training Packet
Homecare Worker Unemployment Claims
Safety Manual for Homecare Workers'
Safety Manual for Homecare Employers'
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HCW Retention Rules (Updated 01/03/2020)
Medicaid Fraud Control Unit - FAQs
Workers' Compensation for Homecare Workers'
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Provider Search & Select Guide
Standardized Address Format for Provider Enrollment
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DOJ Fraud Referral Form SDS 0727
HCW Referral of Alleged Violation and Request for Termination Form DHS 2680 (Updated 09/2020)
MSC 0189 Request for Direct Deposit Homecare Worker Wages
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Transmittal # |
Date |
Subject |
| APD-IM-21-004 | 01/19/21 | Info: Carewell SEIU 503 Refresher Training Pilot |
| APD-IM-21-003 | 01/14/21 | Info: COVID-19 Vaccine Informational Flyer Sent to Homecare Workers, Personal Care Attendants, and Individuals Who Receive Medicaid/Oregon Project Independence In-Home Services |
| APD-IM-20-131 | 12/09/20 | Info: New Worker Training Series for Homecare and Personal Support Workers Now Available Statewide |
| APD-PT-20-112 | 11/13/20 | Policy: HCW Attendant Care During Individual Hospital Stay |
| APD-IM-20-120 | 11/12/20 | Info: Mandatory Training: Mass Mailing to Consumers, Common-Law Employers, Homecare Workers, Personal Support Workers, and Personal Care Attendants |
| APD-AR-20-096 | 11/05/20 | Action: CEP Vouchers Needinga New Authorization Relatingto the Wave One Conversion |
| APD-IM-20-101 | 09/17/20 | Info: Updates to Homecare Workers’ Availability in the Registry in Areas Impacted by Oregon Wildfires |
| APD-IM-20-094 | 08/18/20 | Info: Mandatory Training for Homecare and Personal Support Workers – Carewell SEIU 503 Training Begins Voluntary Pilot |
| APD-IM-20-088 | 08/10/20 | Info: CEP voucher issuance errors on 8/5 |
| APD-IM-20-087 | 08/07/20 | Info: Extension of Oregon Home Care Commission Certification End Dates Due to COVID-19 |
| APD-AR-20-077 | 08/03/20 |
Action: Homecare Worker Credentials |
| APD-PT-20-026 | 07/14/20 | Policy: HCW Orientations Changes in Response to COVID-19 |
| APD-PT-20-078 | 07/02/20 | Policy: Community Based & Nursing Facility Rates |
| APD-IM-20-071 | 07/02/20 | Info: Carewell SEIU 503 CARES PTO benefit - Expanded Leave Benefit |
| APD-IM-20-047 | 05/05/20 | Info: Carewell SEIU 503 Training Online Orientation Webinars for Local Office Staff |
| APD-IM-20-042 | 04/27/20 | Info: Online Homecare and Personal Support Worker Orientation During COVID- 19 Social-Distancing Requirement |
| APD-IM-20-041 | 04/24/20 | Info: PPE Masks and Gloves for Homecare Workers, Personal Support Workers, and Personal Care Attendants In Response to COVID-19 |
| APD-IM-20-039 | 04/16/20 | Info: New Online Voucher Tutorial for Homecare Workers |
| APD-IM-20-038 | 04/16/20 | Info: COVID-19 Hardship PTO for Providers |
| APD-AR-20-038 | 04/14/20 | Action: 90 Day Extension for Home Care Workers Due to COVID-19 (Corrected) |
| APD-PT-20-060 | 04/09/20 | Policy: Email Submission of Vouchers |
| APD-IM-20-033 | 04/08/20 | Info: Temporary Change to Orientation Information in OHCC Registry due to COVID-19 |
| APD-PT-20-041 | 03/24/20 | Policy: Suspected COVID-19 Cases Impacting In-home Consumer and Providers |
| APD-PT-20-040 | 03/24/20 | Policy: Letter of Agreement Supporting Consumers and Homecare Workers; Mitigating Risks and the Novel Coronavirus (COVID-19) |
| APD-AR-20-035 | 03/20/20 | Action: Hiring on a Preliminary Basis process due to COVID-19 (Temporary change) |
| APD-IM-20-029 | 03/20/20 | Info: Updates to Oregon Home Care Commissions Webpage About COVID-19 |
| APD-IM-20-024 | 03/06/20 | Info: Flu Season and Novel Coronavirus (COVID-19) Prevention for Homecare and Personal Support Workers |
| APD-IM-20-021 | 03/05/20 | Info: PERM Audit for service dates July 2019 – June 2020 |
| APD-IM-20-020 | 03/04/20 | Info: Gloves and Mask supplies for HCWs in Response to COVID-19 |
| APD-PT-20-017 | 03/04/20 | Policy: Homecare Worker's Payment Process Changes per 2019-2021 CBA |
| APD-IM-20-007 | 01/24/20 | Info: Homecare Worker CBA for 2019-2021 |
| APD-IM-20-004 | 01/16/20 | Info: Additional Information Needed for the Adjustment Request Underpayment Form (0287A) |
| APD-AR-20-001 | 01/03/20 | Action: Business change for those who process HCW/HSD PSW W-4's |
| APD-PT-19-046 | 12/12/19 | Policy: Community Based, PACE & Nursing Facility Rates |
| APD-IM-19-092 | 11/13/19 | Info: CEP manual has been updated and is posted on the HCW page |
| APD-IM-19-085 | 10/30/19 | Info: HCW Payroll Calendar for 10/2019 - 12/2021 |
| APD-IM-19-075 | 10/14/19 | Info: Form 0356 has been removed |
| APD-PT-19-032 | 09/19/19 | Policy: Updates to OHCC rules/information about HCW/PSW mandatory training requirements effective 1/1/21 |
| APD-IM-19-062 | 09/13/19 | Info: How to fill out an I-9 Form for Homecare Workers |
| APD-IM-19-022 | 04/24/19 | Info: Expedited Background Checks for Homecare Workers |
| APD-IM-19-011 | 03/01/19 | Info: Additional check runs due to office closures |
| APD-IM-19-005 | 01/23/19 | Info: Vendor Payment for Purchase of Gloves and Masks for Homecare Workers |
| APD-AR-18-066 | 12/20/18 | Action: Homecare Worker Driver's License and Insurance Requirement |
| APD-IM-18-091 | 12/07/18 | Info: HCW Payroll Calendar for 2019 |
| APD-IM-18-088 | 11/27/18 | Info: Homecare worker hourly cap rule violation: Warning Letters and Terminations. Update to APD-IM-16-091 |
| APD-PT-18-039 | 09/19/18 | Policy: Homecare Worker Provider Enrollment Standards |
| APD-IM-18-059 | 06/29/18 | Info: Homecare Worker Transit Tax |
| APD-IM-18-047 | 05/29/18 | Info: HCW Orientation PowerPoint Updated |
| APD-IM-18-032 | 04/12/18 | Info: Homecare Worker Provider Number Expiration Notices |
| APD-IM-18-026 | 03/23/18 | Info: HCW Rate Increase |
| APD-AR-18-016 | 02/28/18 | Action: Homecare Worker Tax Exemption Annual Renewal |
| APD-PT-18-008 | 02/22/18 | Policy: Homecare Worker Collective Bargaining Agreement Updates |
| APD-PT-18-007 | 02/22/18 | Policy: Homecare Worker Provider Inactivation and Denial Actions |
| APD-AR-18-012 | 02/15/18 | Action: Requests for Interpreter Services for Direct Communication with HCWs at Local APD/AAA Offices |
| APD-IM-18-007 | 01/26/18 | Info: In-Home Services - Hourly Cap Enforcement |
| APD-IM-17-085 | 12/01/17 | Info: Homecare Benefit Trusts-Open Enrollment Materials for Homecare and Personal Support Workers |
| APD-IM-17-078 | 10/31/17 | Info: Available Translated Consumer-Employer Provider Publications and Requests for Interpreter Services for HCW Orientation and Direct Communication with HCWs |
| APD-IM-17-064 | 09/18/17 | Info: Upcoming Webinar for those that enroll Homecare Workers (HCW) |
| APD-IM-17-061 | 08/29/17 | Info: Communications to Providers: 14 Day Service Authorizations / Communications to Consumers: October 1, 2017 Changes |
| APD-PT-17-033 | 08/25/17 | Policy: In-Home Services - 14 Day Service Authorization |
| APD-AR-17-045 | 07/27/17 | Action: Oregon ACCESS HCW Provider Enrollment Enhancements |
| APD-PT-17-024 | 07/18/17 | Policy: Homecare Worker Guide and instructions for use of appendix and signature page |
| APD-IM-17-042 | 05/09/17 | Info: Homecare Worker Orientation PowerPoint now available in five additional languages |
| APD-IM-17-018 | 03/07/17 | Info: Homecare Worker Orientation products |
01/27/17 |
Info: Change to 2017 HCW Taxation | |
01/06/17 |
Info: Rate Change Information for Homecare Workers | |
12/29/16 |
Info: Homecare Worker Orientation products | |
12/22/16 |
Info: Form SDS 4105 - HCW Notice of Authorized Hours and Services add as a Web form in Oregon ACCESS | |
10/31/16 |
Policy: Exceptions to limits on the 50 hour authorized hours a HCW may work | |
10/14/16 |
Info: HCW Pay Process Date Changes | |
09/28/16 |
Info: Operationalizing centralization of HCW rule violation tracking | |
09/28/16 |
Info: How to answer Homecare Worker (HCW) Overtime (OT) questions | |
09/22/16 |
Info: HCW Terminations | |
08/31/16 |
Policy: Operationalizing HCW Overtime Agreement | |
08/30/16 |
Policy: Medicaid and OPI In-home service payments | |
08/24/16 |
Info: Change to 24-hour Relief Care Payment for Live-in Services and Power Hour Call | |
08/24/16 |
Info: Homecare Worker Retroactive Overtime Payments | |
05/27/16 |
Action: Homecare workers requesting additional tax withheld using the W-4 form | |
05/26/16 |
Policy: Homecare workers acting as consumer representatives (Corrected) | |
04/12/16 |
Action: W-4 Forms for Homecare Workers claiming exempt status on income tax withholding | |
03/29/16 |
Policy: Vouchers not properly completed or above authorization | |
03/29/16 |
Policy: Homecare Workers enrolled in the Consumer-Employed Provider Program (CEP) (Updated) | |
03/25/16 |
Info: Oregon Home Care Commission Registry Changes - Homecare Choice | |
03/24/16 |
Info: HCW New Voucher Orientation Packet available in five languages | |
03/23/16 |
Info: Automated Voucher Creation | |
03/17/16 |
Info: Letter to individuals receiving In-Home Services by an hourly homecare worker | |
03/01/16 |
Info: Homecare Worker (HCW) Credential Expiration Warning Letters | |
02/22/16 |
Info: Issuing Vouchers Prior to the Next Pay Period | |
02/03/16 |
Info: Live-in Voucher Mileage Field Corrections | |
01/28/16 |
Info: Homecare Worker (HCW) Credential Expiration Warning Letters | |
01/28/16 |
Info: Homecare Worker (HCW) Power Hour Presentations | |
01/14/16 |
Info: Live-in Vouchers Payment Update | |
01/04/16 |
Info: HCW Travel Time Claims | |
12/16/15 |
Info: Homecare Worker Paid Leave Cash-Out | |
12/14/15 |
Info: Service Plan Form Changes (including the 2016 HCW wage rate) and Voucher Issuance | |
12/14/15 |
Info: Updated rates and policies for in-home service cases | |
10/26/15 |
Info: Payment schedule change for Homecare Workers paid out of the CEP system | |
08/06/15 |
Info: Homecare Workers' Credential Expiration | |
12/02/15 |
Policy: New homecare worker (HCW) voucher requirements, including an update to Homecare Worker Procedures Manual | |
10/28/14 |
Info: Homecare Worker Medical Coverage | |
09/16/14 |
Policy: Homecare Worker Orientation Materials | |
09/16/14 |
Policy: Termination, Administrative Review, and Hearing Rights | |
07/18/14 |
Info: Agency Fees (Fair Share) for Homecare Workers and Personal Support Workers | |
07/02/14 |
Action: Registry and Referral System Changes and Data Entry Requirements | |
06/06/14 |
Policy: STEPS to Success with HCWs Consumer Contacts | |
01/07/14 |
Info: Changes to the Homecare Worker/Personal Support Worker Insurance Benefits | |
01/20/12 |
Action: Unemployment Insurance Claim Process for Homecare Workers | |
06/02/10 |
Action: New Live-In Homecare Worker Orientation | |
03/01/10 |
Info: Homecare Worker Union Deductions | |
06/08/09 |
Info: Homecare Worker Name/TIN Discrepancy | |
05/05/09 |
Action: Reporting Homecare Worker Terminations to Central Office | |
09/26/08 |
Info: Fall 2008 Training Schedule: HCW Terminations, Independent Choices, CAPS 2 and Case Management | |
08/28/08 |
Info: Changes in the HCW Application and Registry and Referral System (RRS) | |
08/11/08 |
Action: HCW Workers' Compensation Information and Form/Brochure Revisions | |
08/06/08 |
Action: Revised SDS 0613c - Notice of Termination of Homecare Provider Enrollment and Number Based on Criminal History |
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07/07/08 |
Info: Forms Changes to SDS 514, SDS 546SF and SDS 546PC on the DHS Forms Server | |
02/29/08 |
Action: Retention of Investigation Records Related to Homecare Workers | |
10/31/07 |
Policy: Enrolling HCWs and the New Registry and Referral System. | |
08/13/07 |
Info: Revised SDS 0598 Task List on the DHS Forms Web Page | |
06/28/07 |
Info: Inactive Provider or Unemployed HCW Overpayment Invoices/Billings | |
06/15/07 |
Info: HCW Termination Report | |
06/14/07 |
Info: Spousal Pay Program Brochure (publication DHS 9060) | |
05/24/07 |
Action: New screening and authorization form (SDS 4106) for gloves and masks for the Client-Employed Provider Program | |
05/23/07 |
Info: New Homecare Worker Forms: Notice of HCW Termination Based on Criminal History (SDS 0613c), HCW Notice of Inactivation of Provider Enrollment (SDS 0613i) and HCW Notice of Denial of Provider Enrollment (0613d) | |
05/09/07 |
Policy: Spousal Pay Program conversion from a non-waivered service to a waivered service (CORRECTED) | |
04/18/07 |
Info: Consumer/Employer Training -STEPS |
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03/15/07 |
Action: Medicaid Service Provider Overpayment Procedures | |
03/15/07 |
Action: HCW, CEP and CBC Provider Payment Request System | |
02/15/07 |
Policy: Restricted and Exclusive Enrollment for Homecare Workers | |
02/02/07 |
Info: New Homecare Worker Procedure Manual on-line and revised Homecare Worker forms and publications | |
01/03/07 |
Policy: Using the SDS 546SF for authorizing Paid Leave for Homecare Workers |
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