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Homecare Worker

Updated: 03/23/2018

x Oregon Administrative Rules

OAR Chapter 411, Division 031

x Tools

HCW Notice of Incorrectly Completed Voucher (3/2018)

How to Calculate and Track HCW Hours (New - 2017)

HCW Scheduling Calendar (New - 2/2017)

HCW Payroll Calendar 2017-2019 List Format in English (Revised 1/2018- For Local offices)

HCW Payroll Calendar 2017-2019 List Format in Arabic (Revised 10/2017 - For HCWs)

HCW Payroll Calendar 2017-2019 List Format in Chinese (Revised 10/2017 - For HCWs)

HCW Payroll Calendar 2017-2019 List Format in Russian (Revised 10/2017 - For HCWs)

HCW Payroll Calendar 2017-2019 List Format in Somali (Revised 10/2017 - For HCWs)

HCW Payroll Calendar 2017-2019 List Format in Spanish (Revised 10/2017 - For HCWs)

HCW Payroll Calendar 2017-2019 List Format in Vietnamese (Revised 10/2017 - For HCWs)

HCW Payroll Calendar 2017-2019 List Format in English (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in English (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in Arabic (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in Russian (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in Chinese (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in Somali (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in Spanish (Revised 10/2017 - For HCWs)

HCW Payroll Color Calendar 2017-2019 in Vietnamese (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in English (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in Arabic (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in Russian (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in Chinese (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in Somali (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in Spanish (Revised 10/2017 - For HCWs)

2 Week Letter sent to HCWs in Vietnamese (Revised 10/2017 - For HCWs)

HCW Travel Time Tracking Sheet (Revised 10/1/2017)

purlple star View the 2013-2015 HCW CBA purlple star

purlple star View the 2015-2019 HCW CBA purlple star (Revised 3/2018)

Letter of Agreement FLSA Implementation - (2016)

Homecare Worker Procedure Manual

Homecare Worker Terminations

CEP Specialist Training Manual

Oregon Home Care Commission Registry & Referral System (RRS)

Registry & Referral System Staff User Manual

2016-2019 APD HCW Voucher Submission Deadlines, Paydate & Pay Period Changes

Voucher Hours Calculator (New 3/2017)

x Homecare Worker Orientation

x Homecare Worker Materials

Self-Study Course

x Other Materials

ONGO/ONIQ/SVCH Training Packet

Homecare Worker Unemployment Claims

The CEP Employers' Guide

The Homecare Workers' Guide (Revised 06/2017)

Safety Manual for Homecare Workers'

Safety Manual for Homecare Employers'

x Frequently Asked Questions

FAQs - HCW Changes (2/4/16)

Workers' Compensation for Homecare Workers'

Income Tax Withholding

Direct Deposit (Revised 12/2016)

x Provider Guides for Oregon ACCESS

Provider Search & Select Guide

Provider Maintenance Guide

Standardized Address Format for Provider Enrollment

x Forms

OHCC Consumer HCW Checklist (Revised 3/2018)

HCW Referral of Alleged Violation and Request for Termination Form (9/2016)

Provider Time Tracking Sheet (12/2015)

MSC 0189 Request for Direct Deposit Homecare Worker Wages (revised)

SDS 7263 Homecare Worker Request to Cancel Direct Deposit

t Transmittals



Transmittal #

Date

Subject

APD-IM-18-026 03/23/18 Info: HCW Rate Increase
APD-AR-18-016 02/28/18 Action: Homecare Worker Tax Exemption Annual Renewal
APD-PT-18-008 02/22/18 Policy: Homecare Worker Collective Bargaining Agreement Updates
APD-PT-18-007 02/22/18 Policy: Homecare Worker Provider Inactivation and Denial Actions
APD-AR-18-012 02/15/18 Action: Requests for Interpreter Services for Direct Communication with HCWs at Local APD/AAA Offices
APD-IM-18-007 01/26/18 Info: In-Home Services - Hourly Cap Enforcement
APD-IM-17-085 12/1/17 Info: Homecare Benefit Trusts-Open Enrollment Materials for Homecare and Personal Support Workers
APD-IM-17-078 10/31/17 Info: Available Translated Consumer-Employer Provider Publications and Requests for Interpreter Services for HCW Orientation and Direct Communication with HCWs
APD-IM-17-064 09/18/17 Info: Upcoming Webinar for those that enroll Homecare Workers (HCW)
APD-IM-17-061 08/29/17 Info: Communications to Providers: 14 Day Service Authorizations / Communications to Consumers: October 1, 2017 Changes
APD-PT-17-033 08/25/17 Policy: In-Home Services - 14 Day Service Authorization
APD-AR-17-045 07/27/17 Action: Oregon ACCESS HCW Provider Enrollment Enhancements
APD-PT-17-024 07/18/17 Policy: Homecare Worker Guide and instructions for use of appendix and signature page
APD-IM-17-042 05/09/17 Info: Homecare Worker Orientation PowerPoint now available in five additional languages
APD-IM-17-018 03/07/17 Info: Homecare Worker Orientation products
APD-IM-17-009
01/27/17
Info: Change to 2017 HCW Taxation
APD-IM-17-003
01/06/17
Info: Rate Change Information for Homecare Workers
APD-IM-16-115
12/29/16
Info: Homecare Worker Orientation products
APD-IM-16-112
12/22/16
Info: Form SDS 4105 - HCW Notice of Authorized Hours and Services add as a Web form in Oregon ACCESS
APD-PT-16-042
10/31/16
Policy: Exceptions to limits on the 50 hour authorized hours a HCW may work
APD-IM-16-098
10/14/16
Info: HCW Pay Process Date Changes
APD-IM-16-091
09/28/16
Info: Operationalizing centralization of HCW rule violation tracking
APD-IM-16-090
09/28/16
Info: How to answer Homecare Worker (HCW) Overtime (OT) questions
APD-IM-16-086
09/22/16
Info: HCW Terminations
APD-PT-16-032
08/31/16
Policy: Operationalizing HCW Overtime Agreement
08/30/16
Policy: Medicaid and OPI In-home service payments
APD-IM-16-074
08/24/16
Info: Change to 24-hour Relief Care Payment for Live-in Services and Power Hour Call
APD-IM-16-073
08/24/16
Info: Homecare Worker Retroactive Overtime Payments
APD-AR-16-035
05/27/16
Action: Homecare workers requesting additional tax withheld using the W-4 form
APD-PT-16-020
05/26/16
Policy: Homecare workers acting as consumer representatives (Corrected)
APD-AR-16-026
04/12/16
Action: W-4 Forms for Homecare Workers claiming exempt status on income tax withholding
APD-PT-16-012
03/29/16
Policy: Vouchers not properly completed or above authorization
APD-PT-16-008
03/29/16
Policy: Homecare Workers enrolled in the Consumer-Employed Provider Program (CEP) (Updated)
APD-IM-16-035
03/25/16
Info: Oregon Home Care Commission Registry Changes - Homecare Choice
APD-IM-16-034
03/24/16
Info: HCW New Voucher Orientation Packet available in five languages
APD-IM-16-031
03/23/16
Info: Automated Voucher Creation
APD-IM-16-030
03/17/16
Info: Letter to individuals receiving In-Home Services by an hourly homecare worker
APD-IM-16-025
03/01/16
Info: Homecare Worker (HCW) Credential Expiration Warning Letters
APD-IM-16-021
02/22/16
Info: Issuing Vouchers Prior to the Next Pay Period
APD-IM-16-016
02/03/16
Info: Live-in Voucher Mileage Field Corrections
APD-IM-16-014
01/28/16
Info: Homecare Worker (HCW) Credential Expiration Warning Letters
APD-IM-16-013
01/28/16
Info: Homecare Worker (HCW) Power Hour Presentations
APD-IM-16-008
01/14/16
Info: Live-in Vouchers Payment Update
APD-IM-16-003
01/04/16
Info: HCW Travel Time Claims
APD-IM-15-108
12/16/15
Info: Homecare Worker Paid Leave Cash-Out
APD-IM-15-105
12/14/15
Info: Service Plan Form Changes (including the 2016 HCW wage rate) and Voucher Issuance
APD-IM-15-104
12/14/15
Info: Updated rates and policies for in-home service cases
APD-IM-15-087
10/26/15
Info: Payment schedule change for Homecare Workers paid out of the CEP system
APD-IM-15-057
08/06/15
Info: Homecare Workers' Credential Expiration
APD-PT-15-041
12/02/15
Policy: New homecare worker (HCW) voucher requirements, including an update to Homecare Worker Procedures Manual
APD-PT-15-015
05/15/15
Policy: Homecare Worker termination
APD-IM-14-059
10/28/14
Info: Homecare Worker Medical Coverage
APD-PT-14-033
09/16/14
Policy: Homecare Worker Orientation Materials
APD-PT-14-032
09/16/14
Policy: Termination, Administrative Review, and Hearing Rights
APD-IM-14-036
07/18/14
Info: Agency Fees (Fair Share) for Homecare Workers and Personal Support Workers
APD-AR-14-039
07/02/14
Action: Registry and Referral System Changes and Data Entry Requirements
APD-PT-14-015
06/06/14
Policy: STEPS to Success with HCWs Consumer Contacts
APD-IM-14-001
01/07/14
Info: Changes to the Homecare Worker/Personal Support Worker Insurance Benefits
SPD-AR-12-004
01/20/12
Action: Unemployment Insurance Claim Process for Homecare Workers
SPD-AR-10-045
06/02/10
Action: New Live-In Homecare Worker Orientation
SPD-IM-10-015
03/01/10
Info: Homecare Worker Union Deductions
SPD-IM-09-048
06/08/09
Info: Homecare Worker Name/TIN Discrepancy
SPD-AR-09-014
05/05/09
Action: Reporting Homecare Worker Terminations to Central Office 
SPD-IM-08-073
09/26/08
Info: Fall 2008 Training Schedule: HCW Terminations, Independent Choices, CAPS 2 and Case Management
SPD-IM-08-059
08/28/08
Info: Changes in the HCW Application and Registry and Referral System (RRS) 
SPD-AR-08-052
08/11/08
Action: HCW Workers' Compensation Information and Form/Brochure Revisions
SPD-AR-08-051
08/06/08
Action: Revised SDS 0613c - Notice of Termination of Homecare Provider
Enrollment and Number Based on Criminal History
SPD-IM-08-048
07/07/08
Info: Forms Changes to SDS 514, SDS 546SF and SDS 546PC on the DHS Forms Server
SPD-AR-08-018
02/29/08
Action: Retention of Investigation Records Related to Homecare Workers
SPD-PT-07-030
10/31/07
Policy: Enrolling HCWs and the New Registry and Referral System.
SPD-IM-07-053
08/13/07
Info: Revised SDS 0598 Task List on the DHS Forms Web Page
SPD-IM-07-046
06/28/07
Info: Inactive Provider or Unemployed HCW Overpayment Invoices/Billings
SPD-IM-07-043
06/15/07
Info: HCW Termination Report
SPD-IM-07-042
06/14/07
Info: Spousal Pay Program Brochure (publication DHS 9060)
SPD-AR-07-019
05/24/07
Action: New screening and authorization form (SDS 4106) for gloves and masks for the Client-Employed Provider Program
SPD-IM-07-036
05/23/07
Info: New Homecare Worker Forms: Notice of HCW Termination Based on Criminal History (SDS 0613c), HCW Notice of Inactivation of Provider Enrollment (SDS 0613i) and HCW Notice of Denial of Provider Enrollment (0613d)
SPD-PT-07-011
05/09/07
Policy: Spousal Pay Program conversion from a non-waivered service to a waivered service (CORRECTED)
SPD-IM-07-029
04/18/07

Info: Consumer/Employer Training -STEPS

SPD-AR-07-013
03/15/07
Action: Medicaid Service Provider Overpayment Procedures
SPD-AR-07-012
03/15/07
Action: HCW, CEP and CBC Provider Payment Request System
SPD-PT-07-003
02/15/07
Policy: Restricted and Exclusive Enrollment for Homecare Workers
SPD-IM-07-006
02/02/07
Info: New Homecare Worker Procedure Manual on-line and revised Homecare Worker forms and publications
SPD-PT-07-002
01/03/07
Policy: Using the SDS 546SF for authorizing Paid Leave for Homecare Workers
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Phone: (503) 945-5811
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