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Homecare Worker

x Oregon Administrative Rules

OAR Chapter 411, Division 031

x Tools

HCW Notice of Incorrectly Completed Voucher

HCW Payroll Calendar for 10/2019 thru 12/2021 List Format - English (Updated 10/09/2019- For Local Office Staff ONLY)

HCW Payroll Calendar for 10/2019 thru 12/2021 List Format Form DHS 5754 (Updated 10/09/2019 - For HCWs - updated translations are coming)

HCW Payroll Calendar for 10/2019 thru 12/2021 Color Calendar Format (Updated 10/09/2019 - For HCWs)

HCW Travel Time Tracking Sheet

purlple star View the 2013-2015 HCW CBA purlple star

purlple star View the 2015-2019 HCW CBA purlple star (Updated 09/2018)

Letter of Agreement FLSA Implementation

Homecare Worker Procedure Manual

Homecare Worker Termination FAQs

CEP Specialist Training Manual (Updated 11/06/2019)

Oregon Home Care Commission Registry & Referral System (RRS)

HCW PSW Registry & Referral System Quick Guide (English) Form DHS 2820 Also available in the following languages -

Voucher Hours Calculator

x Homecare Worker Orientation

HCW New Voucher Orientation

Homecare Worker Orientation PowerPoint (Updated 09/10/2019)

Orientation Quiz

Orientation Quiz Answer Key

HCW Orientation Handouts (Updated 09/09/2019)

x Homecare Worker Materials

Homecare Worker Guide Form DHS 9046A

Homecare Worker Guide Achnowledgement Form DHS 9046B

HCC Communication Guidelines

HCC Drug Free Policy

HCC Training Letter

Quick Guide to Registry & Referral System for HCWs

Remittance Advice

What To Do If Injured

Homecare Worker Overtime Calculation

HCW Application Side by Side Translation

HCW Verification of Vehicle Insurance Letter

Self-Study Course

x Other Materials

ONGO/ONIQ/SVCH Training Packet

Homecare Worker Unemployment Claims

The CEP Employers' Guide

Safety Manual for Homecare Workers'

Safety Manual for Homecare Employers'

x Frequently Asked Questions

HCW Retention Rules (New 11/07/2019)

How to Fill Out an I-9 Form (New & Updated 08/27/2019)

How to Print a Paystub (New 07/29/2019)

Medicaid Fraud Control Unit - FAQs

FAQs - HCW Changes

Workers' Compensation for Homecare Workers'

Income Tax Withholding

Direct Deposit

x Provider Guides for Oregon ACCESS

Provider Search & Select Guide

Provider Maintenance Guide

Standardized Address Format for Provider Enrollment

x Forms

Forms Server

DOJ Fraud Referral Form SDS 0727

OHCC Consumer HCW Checklist

HCW Referral of Alleged Violation and Request for Termination Form

Provider Time Tracking Sheet

MSC 0189 Request for Direct Deposit Homecare Worker Wages

t Transmittals



Transmittal #

Date

Subject

APD-IM-19-092 11/13/19 Info: CEP manual has been updated and is posted on the HCW page
APD-IM-19-085 10/30/19 Info: HCW Payroll Calendar for 10/2019 - 12/2021
APD-IM-19-075 10/14/19 Info: Form 0356 has been removed
APD-PT-19-032 09/19/19 Policy: Updates to OHCC rules/information about HCW/PSW mandatory training requirements effective 1/1/21
APD-IM-19-062 09/13/19 Info: How to fill out an I-9 Form for Homecare Workers
APD-IM-19-022 04/24/19 Info: Expedited Background Checks for Homecare Workers
APD-IM-19-011 03/01/19 Info: Additional check runs due to office closures
APD-IM-19-005 01/23/19 Info: Vendor Payment for Purchase of Gloves and Masks for Homecare Workers
APD-AR-18-066 12/20/18 Action: Homecare Worker Driver's License and Insurance Requirement
APD-IM-18-091 12/07/18 Info: HCW Payroll Calendar for 2019
APD-IM-18-088 11/27/18 Info: Homecare worker hourly cap rule violation: Warning Letters and Terminations. Update to APD-IM-16-091
APD-PT-18-039 09/19/18 Policy: Homecare Worker Provider Enrollment Standards
APD-IM-18-059 06/29/18 Info: Homecare Worker Transit Tax
APD-IM-18-047 05/29/18 Info: HCW Orientation PowerPoint Updated
APD-IM-18-032 04/12/18 Info: Homecare Worker Provider Number Expiration Notices
APD-IM-18-026 03/23/18 Info: HCW Rate Increase
APD-AR-18-016 02/28/18 Action: Homecare Worker Tax Exemption Annual Renewal
APD-PT-18-008 02/22/18 Policy: Homecare Worker Collective Bargaining Agreement Updates
APD-PT-18-007 02/22/18 Policy: Homecare Worker Provider Inactivation and Denial Actions
APD-AR-18-012 02/15/18 Action: Requests for Interpreter Services for Direct Communication with HCWs at Local APD/AAA Offices
APD-IM-18-007 01/26/18 Info: In-Home Services - Hourly Cap Enforcement
APD-IM-17-085 12/01/17 Info: Homecare Benefit Trusts-Open Enrollment Materials for Homecare and Personal Support Workers
APD-IM-17-078 10/31/17 Info: Available Translated Consumer-Employer Provider Publications and Requests for Interpreter Services for HCW Orientation and Direct Communication with HCWs
APD-IM-17-064 09/18/17 Info: Upcoming Webinar for those that enroll Homecare Workers (HCW)
APD-IM-17-061 08/29/17 Info: Communications to Providers: 14 Day Service Authorizations / Communications to Consumers: October 1, 2017 Changes
APD-PT-17-033 08/25/17 Policy: In-Home Services - 14 Day Service Authorization
APD-AR-17-045 07/27/17 Action: Oregon ACCESS HCW Provider Enrollment Enhancements
APD-PT-17-024 07/18/17 Policy: Homecare Worker Guide and instructions for use of appendix and signature page
APD-IM-17-042 05/09/17 Info: Homecare Worker Orientation PowerPoint now available in five additional languages
APD-IM-17-018 03/07/17 Info: Homecare Worker Orientation products
APD-IM-17-009
01/27/17
Info: Change to 2017 HCW Taxation
APD-IM-17-003
01/06/17
Info: Rate Change Information for Homecare Workers
APD-IM-16-115
12/29/16
Info: Homecare Worker Orientation products
APD-IM-16-112
12/22/16
Info: Form SDS 4105 - HCW Notice of Authorized Hours and Services add as a Web form in Oregon ACCESS
APD-PT-16-042
10/31/16
Policy: Exceptions to limits on the 50 hour authorized hours a HCW may work
APD-IM-16-098
10/14/16
Info: HCW Pay Process Date Changes
APD-IM-16-091
09/28/16
Info: Operationalizing centralization of HCW rule violation tracking
APD-IM-16-090
09/28/16
Info: How to answer Homecare Worker (HCW) Overtime (OT) questions
APD-IM-16-086
09/22/16
Info: HCW Terminations
APD-PT-16-032
08/31/16
Policy: Operationalizing HCW Overtime Agreement
08/30/16
Policy: Medicaid and OPI In-home service payments
APD-IM-16-074
08/24/16
Info: Change to 24-hour Relief Care Payment for Live-in Services and Power Hour Call
APD-IM-16-073
08/24/16
Info: Homecare Worker Retroactive Overtime Payments
APD-AR-16-035
05/27/16
Action: Homecare workers requesting additional tax withheld using the W-4 form
APD-PT-16-020
05/26/16
Policy: Homecare workers acting as consumer representatives (Corrected)
APD-AR-16-026
04/12/16
Action: W-4 Forms for Homecare Workers claiming exempt status on income tax withholding
APD-PT-16-012
03/29/16
Policy: Vouchers not properly completed or above authorization
APD-PT-16-008
03/29/16
Policy: Homecare Workers enrolled in the Consumer-Employed Provider Program (CEP) (Updated)
APD-IM-16-035
03/25/16
Info: Oregon Home Care Commission Registry Changes - Homecare Choice
APD-IM-16-034
03/24/16
Info: HCW New Voucher Orientation Packet available in five languages
APD-IM-16-031
03/23/16
Info: Automated Voucher Creation
APD-IM-16-030
03/17/16
Info: Letter to individuals receiving In-Home Services by an hourly homecare worker
APD-IM-16-025
03/01/16
Info: Homecare Worker (HCW) Credential Expiration Warning Letters
APD-IM-16-021
02/22/16
Info: Issuing Vouchers Prior to the Next Pay Period
APD-IM-16-016
02/03/16
Info: Live-in Voucher Mileage Field Corrections
APD-IM-16-014
01/28/16
Info: Homecare Worker (HCW) Credential Expiration Warning Letters
APD-IM-16-013
01/28/16
Info: Homecare Worker (HCW) Power Hour Presentations
APD-IM-16-008
01/14/16
Info: Live-in Vouchers Payment Update
APD-IM-16-003
01/04/16
Info: HCW Travel Time Claims
APD-IM-15-108
12/16/15
Info: Homecare Worker Paid Leave Cash-Out
APD-IM-15-105
12/14/15
Info: Service Plan Form Changes (including the 2016 HCW wage rate) and Voucher Issuance
APD-IM-15-104
12/14/15
Info: Updated rates and policies for in-home service cases
APD-IM-15-087
10/26/15
Info: Payment schedule change for Homecare Workers paid out of the CEP system
APD-IM-15-057
08/06/15
Info: Homecare Workers' Credential Expiration
APD-PT-15-041
12/02/15
Policy: New homecare worker (HCW) voucher requirements, including an update to Homecare Worker Procedures Manual
APD-IM-14-059
10/28/14
Info: Homecare Worker Medical Coverage
APD-PT-14-033
09/16/14
Policy: Homecare Worker Orientation Materials
APD-PT-14-032
09/16/14
Policy: Termination, Administrative Review, and Hearing Rights
APD-IM-14-036
07/18/14
Info: Agency Fees (Fair Share) for Homecare Workers and Personal Support Workers
APD-AR-14-039
07/02/14
Action: Registry and Referral System Changes and Data Entry Requirements
APD-PT-14-015
06/06/14
Policy: STEPS to Success with HCWs Consumer Contacts
APD-IM-14-001
01/07/14
Info: Changes to the Homecare Worker/Personal Support Worker Insurance Benefits
SPD-AR-12-004
01/20/12
Action: Unemployment Insurance Claim Process for Homecare Workers
SPD-AR-10-045
06/02/10
Action: New Live-In Homecare Worker Orientation
SPD-IM-10-015
03/01/10
Info: Homecare Worker Union Deductions
SPD-IM-09-048
06/08/09
Info: Homecare Worker Name/TIN Discrepancy
SPD-AR-09-014
05/05/09
Action: Reporting Homecare Worker Terminations to Central Office 
SPD-IM-08-073
09/26/08
Info: Fall 2008 Training Schedule: HCW Terminations, Independent Choices, CAPS 2 and Case Management
SPD-IM-08-059
08/28/08
Info: Changes in the HCW Application and Registry and Referral System (RRS) 
SPD-AR-08-052
08/11/08
Action: HCW Workers' Compensation Information and Form/Brochure Revisions
SPD-AR-08-051
08/06/08
Action: Revised SDS 0613c - Notice of Termination of Homecare Provider
Enrollment and Number Based on Criminal History
SPD-IM-08-048
07/07/08
Info: Forms Changes to SDS 514, SDS 546SF and SDS 546PC on the DHS Forms Server
SPD-AR-08-018
02/29/08
Action: Retention of Investigation Records Related to Homecare Workers
SPD-PT-07-030
10/31/07
Policy: Enrolling HCWs and the New Registry and Referral System.
SPD-IM-07-053
08/13/07
Info: Revised SDS 0598 Task List on the DHS Forms Web Page
SPD-IM-07-046
06/28/07
Info: Inactive Provider or Unemployed HCW Overpayment Invoices/Billings
SPD-IM-07-043
06/15/07
Info: HCW Termination Report
SPD-IM-07-042
06/14/07
Info: Spousal Pay Program Brochure (publication DHS 9060)
SPD-AR-07-019
05/24/07
Action: New screening and authorization form (SDS 4106) for gloves and masks for the Client-Employed Provider Program
SPD-IM-07-036
05/23/07
Info: New Homecare Worker Forms: Notice of HCW Termination Based on Criminal History (SDS 0613c), HCW Notice of Inactivation of Provider Enrollment (SDS 0613i) and HCW Notice of Denial of Provider Enrollment (0613d)
SPD-PT-07-011
05/09/07
Policy: Spousal Pay Program conversion from a non-waivered service to a waivered service (CORRECTED)
SPD-IM-07-029
04/18/07

Info: Consumer/Employer Training -STEPS

SPD-AR-07-013
03/15/07
Action: Medicaid Service Provider Overpayment Procedures
SPD-AR-07-012
03/15/07
Action: HCW, CEP and CBC Provider Payment Request System
SPD-PT-07-003
02/15/07
Policy: Restricted and Exclusive Enrollment for Homecare Workers
SPD-IM-07-006
02/02/07
Info: New Homecare Worker Procedure Manual on-line and revised Homecare Worker forms and publications
SPD-PT-07-002
01/03/07
Policy: Using the SDS 546SF for authorizing Paid Leave for Homecare Workers
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