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Homecare Worker

x Oregon Administrative Rules

OAR Chapter 411, Division 031

x Tools

Mainframe W-4 Training (New 01/02/2020)

Voucher Troubleshooting Guide (New 02/25/2020)

HCW Notice of Incorrectly Completed Voucher

HCW Payroll Calendar for 10/2019 thru 12/2021 List Format - English (For Local Office Staff ONLY)

HCW Payroll Calendar for 10/2019 thru 12/2021 List Format - English Form DHS 5754 (For HCWs)

HCW Payroll Calendar for 10/2019 thru 12/2021 Color Calendar Format (For HCWs)

HCW Travel Time Tracking Sheet

purlple star View the 2015-2019 HCW CBA purlple star

purlple star View the 2019-2021 HCW CBA purlple star

Letter of Agreement FLSA Implementation

Homecare Worker Procedure Manual

Homecare Worker Termination FAQs

CEP Specialist Training Manual

Oregon Home Care Commission Registry & Referral System (RRS)

HCW PSW Registry & Referral System Quick Guide (English) Form DHS 2820 Also available in the following languages -

Voucher Hours Calculator

x Homecare Worker Orientation

HCW New Voucher Orientation

Homecare Worker Orientation PowerPoint

Orientation Quiz

Orientation Quiz Answer Key

HCW Orientation Handouts

x Homecare Worker Materials

Tutorial for Completing and Submitting Vouchers (New! 04/09/2020)

Homecare Worker Guide Form DHS 9046A

Homecare Worker Guide Achnowledgement Form DHS 9046B

HCC Communication Guidelines

HCC Drug Free Policy

HCC Training Letter

Quick Guide to Registry & Referral System for HCWs

Remittance Advice

What To Do If Injured

Homecare Worker Overtime Calculation

HCW Application Side by Side Translation

HCW Verification of Vehicle Insurance Letter

Self-Study Course

x Other Materials

APD/AAA/OPI Email Addresses for Voucher Submission (Updated 10/13/2020)

OHCC Registry Guide for Specialty Reports (New 03/31/2020)

ONGO/ONIQ/SVCH Training Packet

Homecare Worker Unemployment Claims

The CEP Employers' Guide

Safety Manual for Homecare Workers'

Safety Manual for Homecare Employers'

x Frequently Asked Questions

HCW Retention Rules (Updated 01/03/2020)

How to Fill Out an I-9 Form

How to Print a Paystub

Medicaid Fraud Control Unit - FAQs

FAQs - HCW Changes

Workers' Compensation for Homecare Workers'

Income Tax Withholding

Direct Deposit

x Provider Guides for Oregon ACCESS

Provider Search & Select Guide

Provider Maintenance Guide

Standardized Address Format for Provider Enrollment

x Forms

Forms Server

DOJ Fraud Referral Form SDS 0727

OHCC Consumer HCW Checklist

HCW Referral of Alleged Violation and Request for Termination Form DHS 2680 (Updated 09/2020)

Provider Time Tracking Sheet

MSC 0189 Request for Direct Deposit Homecare Worker Wages

t Transmittals



Transmittal #

Date

Subject

APD-IM-20-101 09/17/20 Info: Updates to Homecare Workers’ Availability in the Registry in Areas Impacted by Oregon Wildfires
APD-IM-20-094 08/18/20 Info: Mandatory Training for Homecare and Personal Support Workers – Carewell
SEIU 503 Training Begins Voluntary Pilot
APD-IM-20-088 08/10/20 Info: CEP voucher issuance errors on 8/5
APD-IM-20-087 08/07/20 Info: Extension of Oregon Home Care Commission Certification End Dates Due to COVID-19
APD-AR-20-077

08/03/20

Action: Homecare Worker Credentials
APD-PT-20-026 07/14/20 Policy: HCW Orientations Changes in Response to COVID-19
APD-PT-20-078 07/02/20 Policy: Community Based & Nursing Facility Rates
APD-IM-20-071 07/02/20 Info: Carewell SEIU 503 CARES PTO benefit - Expanded Leave Benefit
APD-IM-20-047 05/05/20 Info: Carewell SEIU 503 Training Online Orientation Webinars for Local Office Staff
APD-IM-20-042 04/27/20 Info: Online Homecare and Personal Support Worker Orientation During COVID-
19 Social-Distancing Requirement
APD-IM-20-041 04/24/20 Info: PPE Masks and Gloves for Homecare Workers, Personal Support Workers, and Personal Care Attendants In Response to COVID-19
APD-IM-20-039 04/16/20 Info: New Online Voucher Tutorial for Homecare Workers
APD-IM-20-038 04/16/20 Info: COVID-19 Hardship PTO for Providers
APD-AR-20-038 04/14/20 Action: 90 Day Extension for Home Care Workers Due to COVID-19 (Corrected)
APD-PT-20-060 04/09/20 Policy: Email Submission of Vouchers
APD-IM-20-033 04/08/20 Info: Temporary Change to Orientation Information in OHCC Registry due to COVID-19
APD-PT-20-041 03/24/20 Policy: Suspected COVID-19 Cases Impacting In-home Consumer and Providers
APD-PT-20-040 03/24/20 Policy: Letter of Agreement Supporting Consumers and Homecare Workers; Mitigating Risks and the Novel Coronavirus (COVID-19)
APD-AR-20-035 03/20/20 Action: Hiring on a Preliminary Basis process due to COVID-19 (Temporary change)
APD-IM-20-029 03/20/20 Info: Updates to Oregon Home Care Commissions Webpage About COVID-19
APD-IM-20-024 03/06/20 Info: Flu Season and Novel Coronavirus (COVID-19) Prevention for Homecare and Personal Support Workers
APD-IM-20-021 03/05/20 Info: PERM Audit for service dates July 2019 – June 2020
APD-IM-20-020 03/04/20 Info: Gloves and Mask supplies for HCWs in Response to COVID-19
APD-PT-20-017 03/04/20 Policy: Homecare Worker's Payment Process Changes per 2019-2021 CBA
APD-IM-20-007 01/24/20 Info: Homecare Worker CBA for 2019-2021
APD-IM-20-004 01/16/20 Info: Additional Information Needed for the Adjustment Request Underpayment Form (0287A)
APD-AR-20-001 01/03/20 Action: Business change for those who process HCW/HSD PSW W-4's
APD-PT-19-046 12/12/19 Policy: Community Based, PACE & Nursing Facility Rates
APD-IM-19-092 11/13/19 Info: CEP manual has been updated and is posted on the HCW page
APD-IM-19-085 10/30/19 Info: HCW Payroll Calendar for 10/2019 - 12/2021
APD-IM-19-075 10/14/19 Info: Form 0356 has been removed
APD-PT-19-032 09/19/19 Policy: Updates to OHCC rules/information about HCW/PSW mandatory training requirements effective 1/1/21
APD-IM-19-062 09/13/19 Info: How to fill out an I-9 Form for Homecare Workers
APD-IM-19-022 04/24/19 Info: Expedited Background Checks for Homecare Workers
APD-IM-19-011 03/01/19 Info: Additional check runs due to office closures
APD-IM-19-005 01/23/19 Info: Vendor Payment for Purchase of Gloves and Masks for Homecare Workers
APD-AR-18-066 12/20/18 Action: Homecare Worker Driver's License and Insurance Requirement
APD-IM-18-091 12/07/18 Info: HCW Payroll Calendar for 2019
APD-IM-18-088 11/27/18 Info: Homecare worker hourly cap rule violation: Warning Letters and Terminations. Update to APD-IM-16-091
APD-PT-18-039 09/19/18 Policy: Homecare Worker Provider Enrollment Standards
APD-IM-18-059 06/29/18 Info: Homecare Worker Transit Tax
APD-IM-18-047 05/29/18 Info: HCW Orientation PowerPoint Updated
APD-IM-18-032 04/12/18 Info: Homecare Worker Provider Number Expiration Notices
APD-IM-18-026 03/23/18 Info: HCW Rate Increase
APD-AR-18-016 02/28/18 Action: Homecare Worker Tax Exemption Annual Renewal
APD-PT-18-008 02/22/18 Policy: Homecare Worker Collective Bargaining Agreement Updates
APD-PT-18-007 02/22/18 Policy: Homecare Worker Provider Inactivation and Denial Actions
APD-AR-18-012 02/15/18 Action: Requests for Interpreter Services for Direct Communication with HCWs at Local APD/AAA Offices
APD-IM-18-007 01/26/18 Info: In-Home Services - Hourly Cap Enforcement
APD-IM-17-085 12/01/17 Info: Homecare Benefit Trusts-Open Enrollment Materials for Homecare and Personal Support Workers
APD-IM-17-078 10/31/17 Info: Available Translated Consumer-Employer Provider Publications and Requests for Interpreter Services for HCW Orientation and Direct Communication with HCWs
APD-IM-17-064 09/18/17 Info: Upcoming Webinar for those that enroll Homecare Workers (HCW)
APD-IM-17-061 08/29/17 Info: Communications to Providers: 14 Day Service Authorizations / Communications to Consumers: October 1, 2017 Changes
APD-PT-17-033 08/25/17 Policy: In-Home Services - 14 Day Service Authorization
APD-AR-17-045 07/27/17 Action: Oregon ACCESS HCW Provider Enrollment Enhancements
APD-PT-17-024 07/18/17 Policy: Homecare Worker Guide and instructions for use of appendix and signature page
APD-IM-17-042 05/09/17 Info: Homecare Worker Orientation PowerPoint now available in five additional languages
APD-IM-17-018 03/07/17 Info: Homecare Worker Orientation products
APD-IM-17-009
01/27/17
Info: Change to 2017 HCW Taxation
APD-IM-17-003
01/06/17
Info: Rate Change Information for Homecare Workers
APD-IM-16-115
12/29/16
Info: Homecare Worker Orientation products
APD-IM-16-112
12/22/16
Info: Form SDS 4105 - HCW Notice of Authorized Hours and Services add as a Web form in Oregon ACCESS
APD-PT-16-042
10/31/16
Policy: Exceptions to limits on the 50 hour authorized hours a HCW may work
APD-IM-16-098
10/14/16
Info: HCW Pay Process Date Changes
APD-IM-16-091
09/28/16
Info: Operationalizing centralization of HCW rule violation tracking
APD-IM-16-090
09/28/16
Info: How to answer Homecare Worker (HCW) Overtime (OT) questions
APD-IM-16-086
09/22/16
Info: HCW Terminations
APD-PT-16-032
08/31/16
Policy: Operationalizing HCW Overtime Agreement
08/30/16
Policy: Medicaid and OPI In-home service payments
APD-IM-16-074
08/24/16
Info: Change to 24-hour Relief Care Payment for Live-in Services and Power Hour Call
APD-IM-16-073
08/24/16
Info: Homecare Worker Retroactive Overtime Payments
APD-AR-16-035
05/27/16
Action: Homecare workers requesting additional tax withheld using the W-4 form
APD-PT-16-020
05/26/16
Policy: Homecare workers acting as consumer representatives (Corrected)
APD-AR-16-026
04/12/16
Action: W-4 Forms for Homecare Workers claiming exempt status on income tax withholding
APD-PT-16-012
03/29/16
Policy: Vouchers not properly completed or above authorization
APD-PT-16-008
03/29/16
Policy: Homecare Workers enrolled in the Consumer-Employed Provider Program (CEP) (Updated)
APD-IM-16-035
03/25/16
Info: Oregon Home Care Commission Registry Changes - Homecare Choice
APD-IM-16-034
03/24/16
Info: HCW New Voucher Orientation Packet available in five languages
APD-IM-16-031
03/23/16
Info: Automated Voucher Creation
APD-IM-16-030
03/17/16
Info: Letter to individuals receiving In-Home Services by an hourly homecare worker
APD-IM-16-025
03/01/16
Info: Homecare Worker (HCW) Credential Expiration Warning Letters
APD-IM-16-021
02/22/16
Info: Issuing Vouchers Prior to the Next Pay Period
APD-IM-16-016
02/03/16
Info: Live-in Voucher Mileage Field Corrections
APD-IM-16-014
01/28/16
Info: Homecare Worker (HCW) Credential Expiration Warning Letters
APD-IM-16-013
01/28/16
Info: Homecare Worker (HCW) Power Hour Presentations
APD-IM-16-008
01/14/16
Info: Live-in Vouchers Payment Update
APD-IM-16-003
01/04/16
Info: HCW Travel Time Claims
APD-IM-15-108
12/16/15
Info: Homecare Worker Paid Leave Cash-Out
APD-IM-15-105
12/14/15
Info: Service Plan Form Changes (including the 2016 HCW wage rate) and Voucher Issuance
APD-IM-15-104
12/14/15
Info: Updated rates and policies for in-home service cases
APD-IM-15-087
10/26/15
Info: Payment schedule change for Homecare Workers paid out of the CEP system
APD-IM-15-057
08/06/15
Info: Homecare Workers' Credential Expiration
APD-PT-15-041
12/02/15
Policy: New homecare worker (HCW) voucher requirements, including an update to Homecare Worker Procedures Manual
APD-IM-14-059
10/28/14
Info: Homecare Worker Medical Coverage
APD-PT-14-033
09/16/14
Policy: Homecare Worker Orientation Materials
APD-PT-14-032
09/16/14
Policy: Termination, Administrative Review, and Hearing Rights
APD-IM-14-036
07/18/14
Info: Agency Fees (Fair Share) for Homecare Workers and Personal Support Workers
APD-AR-14-039
07/02/14
Action: Registry and Referral System Changes and Data Entry Requirements
APD-PT-14-015
06/06/14
Policy: STEPS to Success with HCWs Consumer Contacts
APD-IM-14-001
01/07/14
Info: Changes to the Homecare Worker/Personal Support Worker Insurance Benefits
SPD-AR-12-004
01/20/12
Action: Unemployment Insurance Claim Process for Homecare Workers
SPD-AR-10-045
06/02/10
Action: New Live-In Homecare Worker Orientation
SPD-IM-10-015
03/01/10
Info: Homecare Worker Union Deductions
SPD-IM-09-048
06/08/09
Info: Homecare Worker Name/TIN Discrepancy
SPD-AR-09-014
05/05/09
Action: Reporting Homecare Worker Terminations to Central Office 
SPD-IM-08-073
09/26/08
Info: Fall 2008 Training Schedule: HCW Terminations, Independent Choices, CAPS 2 and Case Management
SPD-IM-08-059
08/28/08
Info: Changes in the HCW Application and Registry and Referral System (RRS) 
SPD-AR-08-052
08/11/08
Action: HCW Workers' Compensation Information and Form/Brochure Revisions
SPD-AR-08-051
08/06/08
Action: Revised SDS 0613c - Notice of Termination of Homecare Provider
Enrollment and Number Based on Criminal History
SPD-IM-08-048
07/07/08
Info: Forms Changes to SDS 514, SDS 546SF and SDS 546PC on the DHS Forms Server
SPD-AR-08-018
02/29/08
Action: Retention of Investigation Records Related to Homecare Workers
SPD-PT-07-030
10/31/07
Policy: Enrolling HCWs and the New Registry and Referral System.
SPD-IM-07-053
08/13/07
Info: Revised SDS 0598 Task List on the DHS Forms Web Page
SPD-IM-07-046
06/28/07
Info: Inactive Provider or Unemployed HCW Overpayment Invoices/Billings
SPD-IM-07-043
06/15/07
Info: HCW Termination Report
SPD-IM-07-042
06/14/07
Info: Spousal Pay Program Brochure (publication DHS 9060)
SPD-AR-07-019
05/24/07
Action: New screening and authorization form (SDS 4106) for gloves and masks for the Client-Employed Provider Program
SPD-IM-07-036
05/23/07
Info: New Homecare Worker Forms: Notice of HCW Termination Based on Criminal History (SDS 0613c), HCW Notice of Inactivation of Provider Enrollment (SDS 0613i) and HCW Notice of Denial of Provider Enrollment (0613d)
SPD-PT-07-011
05/09/07
Policy: Spousal Pay Program conversion from a non-waivered service to a waivered service (CORRECTED)
SPD-IM-07-029
04/18/07

Info: Consumer/Employer Training -STEPS

SPD-AR-07-013
03/15/07
Action: Medicaid Service Provider Overpayment Procedures
SPD-AR-07-012
03/15/07
Action: HCW, CEP and CBC Provider Payment Request System
SPD-PT-07-003
02/15/07
Policy: Restricted and Exclusive Enrollment for Homecare Workers
SPD-IM-07-006
02/02/07
Info: New Homecare Worker Procedure Manual on-line and revised Homecare Worker forms and publications
SPD-PT-07-002
01/03/07
Policy: Using the SDS 546SF for authorizing Paid Leave for Homecare Workers
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