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L. Notice Screen (NOTC) |
1. NOTC
Purpose: |
This screen displays the notice information for all clients enrolled in the SPD Client Pay-In system. It displays a snapshot of where each notice was mailed. |
Access: |
Accessed through the Main Menu Screen via the Monthly Account (MACT). |
All notices/bills are sent to the mailing address that appears on the CMS file. You may not generate a duplicate notice.
2. Function Keys:
F2 = MENU Returns you to the Main Menu screen without a prime number.
F3 = EXIT Returns you to the previous screen you were using, bringing the data along from the current screen.
F7 =Back Allows you to view the next set of records. This key is only functional when it is shown at the bottom of the screen.
F8 = Forw Allows you to view the previous set of records. This key is only functional when it is shown at the bottom of the screen.
F9 = Prev Dep Displays the previous (older) deposits, if they exist.
F10= Next Dep Displays the next deposit if one exists.
3. To Access the Notice Screen and view notices
Procedure:
1. Type SFMU (Example A)
2. Type in the Prime ID (Example A)
3. Tab to the Monthly Account (MACT)
4. Tab to the ACT line you wish and type N
To view all notices for the month, look at the bottom of the screen and check for the appropriate function keys.
Press F4=MACT to return to the Monthly Account screen. If you wish to view the notices for a different month, repeat the procedure described above.
Example A
4. System Generated Notices
There are several different notices that are system generated that will be sent out to the client's and the providers
- Payment Notice- This notice will be sent to the client at the end of each month. It includes general information, as well as the specific billing dates and amounts due. This will also include a payment coupon which the client will be returning with the payment.
View Example Payment Notice
- Supplemental Billing Notice- This notice can go out anytime of the month when the Pay-In needs to be increased or decreased. (Follow timely notice policy). This notice will include general information including the reason for the change and the change in amount along with the previous payments and amount due. this ill also include a payment coupon which the client will be returning with the payment (if any due).
View Example Supplemental Billing Notice
- Services Termination Notice- This notice will be sent out to the client after the 15th of the month when payments are not received for services. This notice will include the date payment was due, the amount overdue and when services will end. This notice includes rule numbers and hearing rights as well as the Case Manager's branch and phone number.
View Example Services Termination Notice
- Payment Authorization Termination Notice- This notice will be sent to the provider after the 15th of the month if the client has not made their Pay-In. This notice will let the provider know that the client may not be eligible to receive in-home services and will give a date. This notice will also include contact information for the provider to find out if the client is eligible to receive in-home care before providing any services.
View Example Payment Authorization Termination Notice
5. NOTC ERROR MESSAGES
Error # |
Error Message |
Data Items |
NT001 |
PLEASE ENTER NOTICE NUMBER
Enter a notice number |
NOTE NMBR |
JF011 |
NOTICE NUMBER NOT FOUND
Notice number entered was not found on file. |
NOTE NMBR |
JF013 |
NOTICE FILE CLOSED
The notice file is not available at this time. Try again later. |
|
JF014 |
KEY PRESSED INACTIVE FOR THIS SCREEN
Key pressed currently does nothing. |
|
JF015 |
FASTPATH FILE NOT OPEN
The Fast path file is not available at this time. Try again later. |
|
JF016 |
UNKNOWN ERROR ON FAST PATH FILE
The Fast path file has an error. Call SPD systems. |
FAST PATH |
JF025 |
SYS ID INVALID FOR THE FAST PATH ENTERED
The two-characters following the Fast path entry field contains the system Id of the screen. Enter the correct system ID for the screen to uniquely identify the screen. |
FAST PATH |
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Oregon Department of Human Services
500 Summer St. NE E25, Salem, OR 97301-1098
Phone: (503) 945-5944
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TTY: (503) 947-5330