DHS home page

search
<empty> Staff tools

DHS home | APD Staff Tools | APD Manual Letters | Manual Letter #95

Local Offices News Jobs Forms Data About DHS Policies, rules, guidelines Publications Training

APD Manual Letters

Manual Letter #95

Effective Date: April 1, 2022

Changes to the APD Staff Tools (Case Management Tools, Non-MAGI Financial Eligibility Tools, and APD Staff Tools) are summarized below. Click on the related links to view the changes. Changes to APD Case Management Tools will be indicated with red text (you may need to scroll to find the related policy change). There is no red indication for the corresponding changes to the Administrative Rules or for changes to the other ools. Check the above listed references for Self-Sufficiency policy updates.

Program manual updates are covered specifically in the Oregon Programs Eligibility Notebook.

Manual Letter Index

Manual/Worker Guide

Change

Section/Item

Rule Change

(available 4-1-2022 unless otherwise indicated)

Oregon Programs Eligibility Notebook    
APD Staff Tools
  • No updates this quarter
   
APD Non-MAGI Financial Eligibility Tools
  • No updates this quarter
   
SNAP/REF(M) See SS-PT-22-008 for more information on changes to SNAP.    
Case Management Tools

Adult Day Services page:

  • No updates this quarter
Adult Day Services Chapter 411, Division 066
 

APD Training page:

  • Added the following:
    • Transmittals -
      • APD-IM-22-012: Winter 2022 Collective Basic Training
APD Training

 

 

Assessment Tools page:

  • No updates this quarter
Assessment Tools

 

 

Behavior Support Services (BSS) page:

  • No updates this quarter
Behavior Support Services Chapter 411, Division 046
 

Client Details, Treatment, Forms & Miscellaneous LTC Info page:

  • Updated the following:
    • APD Long Term Care Services Form Requirements - Post ONE
Client Details, Treatment, Forms & Miscellaneous LTC Info  
 

Complex Case Consultations page:

  • Updated the following:
    • FAQs
Complex Case Consultations  
 

Diversion/Transition page:

  • No updates this quarter
Diversion/Transition

 

 

Emergency Response Systems (ERS) page:

  • No updates this quarter
Emergency Response Systems

Special Need OAR 461-155-0680

K-State Plan Ancillary Services OAR 411-035-0025

 

Employed Persons with Disabilities (EPD) page:

  • Added the following:
    • Transmittals -
      • APD-PT-22-006: Adjusted Income Standard and Participant Fee for the Employed Persons with Disabilities (EPD) Program effective March 1, 2022
Employed Persons with Disabilities

OSIP Program Manual - WG.11

 

Enhanced Care page:

  • No updates this quarter
Enhanced Care OAR 309-019-0155
 

Exceptions page:

  • Updated the following:
    • AFH Exceptions Checklist
  • Added the following:
    • HCW Hourly CAP Notice Guide
Exceptions

Payment Limitations for In-Home and Community-Based Services Rules - Chapter 411, Division 027

In-Home Services Rules - Chapter 411, Division 030

 

Extended Waiver Eligibility (EWE) page:

  • No updates this quarter
Extended Waiver Eligibility (EWE)

OAR 411-015-0030

 

Facilities page:

  • Added the following:
    • SEIU 2021 - 2023 AFH CBA
    • Transmittals -
      • APD-AR-22-016: New Memory Care Facility, New In-Home Care Agency
      • APD-AR-22-014: Changes in ownership/names for Residential and Memory Care Facilities; New Memory Care Facility
      • APD-IM-22-020: Omicron Surge Crisis Response Demobilization Plan
      • APD-AR-22-012: Re-enrollment Memory Care Facility/Name Change
      • APD-AR-22-009: Changes in Ownership Memory Care Facilities, New Memory Care Facility
      • APD-AR-22-008: Re-enrollment of Residential Care Facility
      • APD-IM-22-010: Liability Update for Some Individuals Receiving Services in a Nursing Facility or Community Based Care Setting
      • APD-IM-22-007: AFH Hospital Discharge Incentive Payment
      • APD-PT-22-003: Liquid Nutritional Supplements - Payment and Coverage
      • APD-AR-22-006: Change in Ownership/Change in Name Specific Needs Provider, Change in Name Assisted Living Facility, New In-Home Care Agency
      • APD-PT-22-001: Community Based, PACE & Nursing Facility Rates
Facilities

RCF & ALF Rules - Chapter 411, Division 054

Memory Care Communities - Chapter 411, Division 057

Nursing Facilities Licensing - Chapter 411, Division 085

 

General Assistance (GA) page:

  • No updates this quarter
General Assistance Chapter 411, Division 031
 

Hearings Branch Information page:

  • No updates this quarter
APD Hearings

Chapter 137, Division 003

Chapter 461, Division 025
 

Home and Community Based Services (HCBS) page:

  • No updates this quarter
Home and Community Based Services Chapter 411, Division 004
 

Home Delivered Meals (HDM) page:

  • No updates this quarter
Home Delivered Meals (HDM)

Home Delivered Meals - Chapter 411, Division 040

Payment for Home Delivered Meals - OAR 411-027-0020(7)

 

Homecare Worker page:

  • Updated the following:
    • How to Fill Out an I-9 Form
    • Workers' Compensation for HCWs
  • Added the following:
    • HCW Payroll Calendar for 09/2021 thru 01/03/2024 Color Calendar Format (For HCWs)
    • Transmittals -
      • APD-IM-22-011: Communication to Homecare Workers and Consumers About Refresher Training Deadline
      • APD-PT-22-004: New APS Policy APD-APS-060-013: Screening Abuse Regarding HCW’s Provider Time Capture (PTC)
      • APD-AR-22-001: Homecare Worker Credentials
Homecare Worker

Chap. 411, Div. 031

 

Independent Choices Program (ICP) page:

  • Updated the following:
    • ICP Worker Guide
    • ICP Provider and ICP Representative Background Check Application
    • OR ICP Acumen Authorization for Auto Withdrawal
  • Added the following:
    • ICP Proration Tool for Initial Month Cash Benefit Payment
    • Transmittals -
      • APD-IM-22-006: ICP Acumen Payroll Fund Withdrawal Date Change
Independent Choices 411-030-0100
 

In-Home Care Agencies (IHCA) page:

  • Updated the following:
    • In-Home Care Agencies
  • Added the following:
    • Transmittals -
      • APD-AR-22-016: New Memory Care Facility, New In-Home Care Agency
      • APD-AR-22-006: Change in Ownership/Change in Name Specific Needs Provider, Change in Name Assisted Living Facility, New In-Home Care Agency
In-Home Care Agencies

Chap. 411, Div. 033

 

In-Home Support Services page:

  • Updated the following:
    • In-Home Services Overview
In-Home Support Services

Chap. 411, Div. 030

 

K-Plan Services page:

  • Updated the following:
    • K-Plan Ancillary Services Provider List
K-Plan Services Chap. 411, Div. 035
 

Long Term Care Community Nursing (LTCCN) page:

  • No updates this quarter
Long Term Care Community Nursing Chapter 411, Division 048
 

Long Term Care Rates page:

  • Added the following:
    • Transmittals -
      • APD-PT-22-010: Community Based, PACE & Nursing Facility Rates
      • APD-PT-22-001: Community Based, PACE & Nursing Facility Rates
Long Term Care Rates

Chap. 411: Div 027, Div. 030, Div. 031

 

Mandatory Case Manager In-Service Webinars page:

  • No updates this quarter
Mandatory Case Manager In-Service Webinars  
 

Mental or Emotional Disorder Review (MED) page:

  • Updated the following:
    • 3010 Authorization for Disclosure, Sharing, and Use of Individual Information Form - Pre-filled Info. for Local Office to Maximus
    • 3010 Authorization for Disclosure, Sharing, and Use of Individual Information Form - Pre-filled Info. for Providers to Maximus
    • MED Referral Form
    • Instructions for Completing MED Referrals
Mental or Emotional Disorder Review Team (MED) Chap. 411, Div. 015
 

MMIS Desk Manuals page:

  • No updates this quarter
APD MMIS Resources  
 

Nursing Facilities & PAS page:

  • Added the following:
    • Transmittals -
      • APD-IM-22-010: Liability Update for Some Individuals Receiving Services in a Nursing Facility or Community Based Care Setting
      • APD-PT-22-001: Community Based, PACE & Nursing Facility Rates
Nursing Facilities & PAS  
 

Older Americans Act (OAA) page:

  • No updates this quarter
Older Americans Act  
 

ONE System Information & Resources section on the CM Tools page:

  • No updates this quarter
CM Tools Home Page  
 

Oregon ACCESS & CA/PS Information page:

  • No updates this quarter
Oregon ACCESS & CA/PS Information  
 

Oregon Project Independence (OPI) page:

  • Added the following:
    • Transmittals -
      • APD-AR-22-002: Oregon Project Independence and Medicaid Eligibility - post ONE
Oregon Project Independence Chap. 411, Div. 032
 

Program of All-Inclusive Care for the Elderly (PACE) page:

  • Added the following:
    • PACE Participant CBC Letter
PACE Chap. 411, Div. 045
 

Provider Guides for Oregon ACCESS page:

  • No updates this quarter
Provider Guides for Oregon ACCESS  
 

Provider Payment Adjustments page:

  • No updates this quarter
Provider Payment Adjustments  
 

Provider Time Capture (PTC) Information page:

  • Updated the following:
    • Documentation and Narration in OR PTC DCI
  • Added the following:
    • Transmittals -
      • APD-IM-22-021: Provider Time Capture (PTC) - Unlinking Consumers and Providers in OR PTC DCI
      • APD-IM-22-019: Provider Time Capture (PTC) - General Updates March 2022
      • APD-IM-22-016: Provider Time Capture (PTC) - OR PTC DCI System Update - 23.99 Limit
      • APD-PT-22-004: New APS Policy APD-APS-060-013: Screening Abuse Regarding HCW’s Provider Time Capture (PTC)
      • APD-IM-22-009: Documenting HCW Information in OR PTC DCI
      • APD-IM-22-008: Provider Time Capture (PTC) - General Updates - January 2022
Provider Time Capture (PTC) Information  
 

Resources section on the CM Tools page:

  • No updates this quarter
CM Tools Home Page  
 

Respite Stay page:

  • No updates this quarter
Respite Stay

411-066 Adult Day Services

411-086-0050 NF

411-050 AFH ADS
 

Risk Assessment page:

  • No updates this quarter
Risk Assessment  
 

Service Planning page:

  • No updates this quarter
Service Planning  
 

Service Priority Level Information page:

  • No updates this quarter

Service Priority Level Information

Chapter 411, Division 015
 

Specific Needs Contracts page:

  • Updated the following:
    • Contact List for Specific Needs Contracts
  • Added the following:
    • Transmittals -
      • APD-AR-22-006: Change in Ownership/Change in Name Specific Needs Provider, Change in Name Assisted Living Facility, New In-Home Care Agency
      • APD-IM-22-001: Central Deliver Supports Email Addresses - Defining the purpose for each one

Specialized Services/Specific Needs Contracts

 
 

Specialized Living Program page:

  • Added the following:
    • Transmittals -
      • APD-IM-22-005: Liability Updates on 512s for Specialized Living Programs
Specialized Living Program

Specialized Living Contracts OAR Chap. 411, Div. 065

In-Home Services OAR Chap. 411, Div. 030

 

Spousal Pay (SP) page:

  • Updated the following:
    • Eligibility, Authorization, and Payments
Spousal Pay 411-030-0080
 

State Plan Personal Care (SPPC) page:

  • No updates this quarter
State Plan Personal Care Chap. 411, Div. 034
 

Tribal Navigator page:

  • Updated the following:
    • Coquille Indian Tribe Blank Invoice Template
    • Cow Creek Band of Umpqua Indians Blank Invoice Template
    • The Confederated Tribes of the Coos, Lower Umpqua, and Siuslaw Indians (CTCLUSI) Blank Invoice Template
    • Native American Rehabilitation Association of the Northwest, Inc. (NARA) Blank Invoice Template
    • The Confederated Tribes of the Umatilla Indian Reservation (CTUIR) Blank Invoices Template
    • The Confederated Tribes of Warm Springs Blank Invoice Template
    • Tribal Navigator Program Contact List
  • Added the following:
    • The Confederated Tribes of Grand Ronde Blank Invoice Template
    • Tribal Navigator Quarterly Tracker Template
    • Tribal Navigator Ongoing Tracker by Month/Year
Tribal Navigator  
 

Waivered Case Management (WCM) page:

  • Updated the following:
    • Ongoing Monthly/Yearly WCM Statistics by Branch
Waivered Case Management Chapter 411, Division 028


If you have a disability and need a document on this Web site to be provided to you in another format, please contact the Office of Document Management (ODM) at 503-378-3486 or by e-mail at dhs.forms@state.or.us.
If you have questions about DHS or problems getting DHS services, send e-mail to dhs.info@state.or.us. If you have comments about this site, send e-mail to spd.web@state.or.us.
Oregon Department of Human Services
500 Summer St. NE E02, Salem, OR 97301-1073
Phone: (503) 945-5811
Toll-free: (800) 282-8096 (V/TTY)