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NEW as of Jan 15, 2014:

 

Chapter 4, Sec 3

Chapter 8 Sec 1

Chapter 8 Sec 7


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Table of Contents

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Section Title Version # Release Date

Chapter 1: Overview

1 Purpose 1 06/04/07
2 Mission and Values 1 06/04/07
3 Oregon Safety Intervention Model 1 06/04/07
4 Confidentiality 1 06/04/07
5 Cultural Competency 1 06/04/07
6 Rights 1 06/04/07
7 Client Complaints and Reports of Discrimination 1 06/04/07
8 Indian Child Welfare and Working with Native Families 1 06/04/07

Chapter 2: Screening

1 Reports of Child Abuse and Neglect 1 05/10/07
2 Information to be Shared with the Reporter 1 05/10/07
3 Taking the Report 1 05/10/07
4 Determine if the Report is Child Protective Services or Family Support Services Information (and where and when to document the information) 1 05/10/07
5 Gather and Document CPS Screening Information 2 08/08/11
6 Determine if CPS Information Reported and Gathered Indicates a Child is not Safe 1 05/10/07
7 Gathering Information About Child Vulnerability 1 05/10/07
8 Third-Party Abuse and Neglect Concerns 1 05/10/07
9 Reports That Require Additional Screening Activity 1 05/10/07
10 Determination of the Department Response 1 05/10/07
11 Determining the County to Which the CPS Assessment will be Referred 1 05/10/07
12 Cross-Reporting 1 05/10/07
13 Screener Consultation with the CPS Supervisor 1 05/10/07
14 Role of the Supervisor During the Screening Process 1 05/10/07
15 Legal References 1 05/10/07

Chapter 2: Assessment

1 Overview 1 05/10/07
2 CPS Assessment Response Timelines 1 05/10/07
3 CPS Assessment Activities 1 05/10/07
4 Making the Initial Contact: The First Face-to-Face Contact with the Family 1 05/10/07
5 Determine if There is a Safety Threat 1 05/10/07
6 Determine Child Vulnerability 1 05/10/07
7 Determine if the Parent or Caregiver Can or Cannot or Will or Will Not Protect 1 05/10/07
8 Establish a Protective Action 1 05/10/07
9 Comprehensive CPS Assessment 1 05/10/07
10 Determine the Disposition of the CPS Assessment 1 05/10/07
11 Early Intervention Referrals 1 05/10/07
12 Safety Analysis 1 05/10/07
13 Develop an Ongoing Safety Plan 1 05/10/07
14 Child Safety Meeting 1 05/10/07
15 Protective Custody 1 05/10/07
16 Reasonable and Active Efforts 1 05/10/07
17 Identifying Legal Parents 1 05/10/07
18 Visitation 1 05/10/07
19 Notifications 1 05/10/07
20 CPS Assessment Documentation 1 05/10/07
21 The Role of the Supervisor 1 05/10/07
22 Special Considerations/Requirements for CPS Assessment 1 05/10/07
23 Legal References 1 05/10/07
Appendices
2.1 Safety Related Information Collection 1 05/10/07
2.2 Present Danger Threats 1 05/10/07
2.3 Present Danger Assessment 1 05/10/07
2.4 Impending Danger Threats 1 05/10/07
2.5 Justifying a Parent/Caregiver Can and Will Protect 1 05/10/07
2.6 Protective Action 1 05/10/07
2.7 State of Oregon Consular Notification via FAX
1 05/10/07

Chapter 3: Managing Child Safety In and Out of Home

1 Overview 1 06/04/07
2 Introduction to Managing Child Safety In and Out of the Home 1 06/04/07
3 Transfer of a Case 1 06/04/07
4 Confirm the Ongoing Safety Plan 1 06/04/07
5 Conduct the Protective Capacity Assessment (PCA) 2 08/08/11
6 Conduct Family Meetings 1 06/04/07
7 Document the Child Welfare Case Plan 2 02/19/10
8 Develop an Action Agreement 1 06/04/07
9 Monitor the Child Welfare Case Plan Through Required Contacts 2 02/19/10
10 Conduct a Child Welfare Case Plan Review 2 02/19/10
11 Measure Progress 1 06/04/07
12 Manage a New Safety Threat 1 06/04/07
13 Revise an Ongoing Safety Plan 1 06/04/07
14 Reunification 2 02/19/10
15 Court-ordered Return of Child 1 06/04/07
16 Closing an In-Home Ongoing Safety Plan 1 06/04/07
17 Closing the Case 1 06/04/07
Appendices
3.1 Enhancing Protective Capacities in the Case Plan: What Behavior Must Change 1 06/04/07
3.2 Case Transfer Information Sufficiency Checklist 1 06/04/07
3.3 Caseworker’s Role During the Protective Capacity Assessment 1 06/04/07
3.4 Stages of Change 1 06/04/07
3.5 Protective Capacity Assessment Decisions 1 06/04/07
3.6 Facilitator Role and Qualifications 1 06/04/07
3.7 Domestic Violence and Sexual Abuse Considerations 1 06/04/07
3.8 Oregon Family Decision-Making Meeting Suggested Agenda 1 06/04/07
3.9 International Travel Procedures for Children in DHS Substitute Care for the purpose of Adoption 2 02/19/10
3.10a 90 Day Staffing Substitute Care Case 2 02/19/10
3.10b Staffing Considerations during CPS assessment through development of the case plan 2 02/19/10
3.10c 90 Day Staffing 2 02/19/10
3.11 90 Day Staffing - In Home Case or Family Service Case 2 02/19/10

Chapter 4: Services to Children

1 Overview 1 06/04/07
2 Placement services generally 2 02/19/10
3 Working with Relatives 4 01/15/14
4 Placement in foster care 1 06/04/07
5 Personal Care Services 2 02/19/10
6 Child and Adolescent Needs and Strengths (CANS) 2 02/19/10
7

Treatment and residential care placements

Note: This section is presently being updated. If you have questions, please contact Lynn Matthews 503-945-6638, Nicole Hall 503-945-6690

1 06/04/07
8

Target planning and consultation committee referrals

Note: This section is presently being updated. If you have questions, please contact Matthew Rasmussen 503-945-6213, Kevin George 503-945-5987 or Aj Goins 503-945-6897

1 06/04/07
9 Placement in another county 2 02/19/10
10 Placement of a child with HIV/AIDS 1 06/04/07
11 Placement of an Indian child 1 06/04/07
12 Placement of a refugee child 1 06/04/07
13 Placement in another state 2 02/19/10
14 Foster care placement of a developmentally disabled child in a home certified by the DHS Seniors and People with Disabilities Division 1 06/04/07
15 Placement of a youth in an approved independent living arrangement 1 06/04/07
16 Abducted or runaway children 1 06/04/07
17 Considerations regarding a multiethnic placement 1 06/04/07
18 Voluntary custody agreements 1 06/04/07
19 Voluntary placement agreements 1 06/04/07
20 Change of placement 2 02/19/10
21 Medical care services 3 06/30/10
22 Dental care services 1 06/04/07
23 Orthodontia services 1 06/04/07
24 Mental health services 1 06/04/07
25 Education services 1 06/04/07
26 Family visitation and contact 1 06/04/07
27 Clothing and personal belongings 1 06/04/07
28 Travel 2 02/19/10
29 Youth transitions 4 03/23/11
30 Behavior intervention in a home certified by Child Welfare (Repealed) 1 02/19/10
31 Services to injured, critically ill or terminally ill children 1 06/04/07
32 Legal relationships to child 1 06/04/07
33 Obtaining a Driver's Permit and a Driver's License for Youth in Care Under Age 18 1 03/23/11
Appendices
4.1 Ice Breakers 1 06/04/07
4.2 Foster Care Base Rates and Level of Care Rates 3 02/01/12
4.3 Special Rate Foster Care Authorization form (Repealed) 2 02/19/10
4.3a Child and Adolescent Needs and Strengths (CANS) Ages Birth - 5 2 02/19/10
4.3b Child and Adolescent Needs and Strengths (CANS) Ages 6 and up 2 02/19/10
4.4 DHS Child/Adolescent Residential Treatment Service Continuum 1 06/04/07
4.5 Brief explanation of a 5 Axis Diagnosis 1 06/04/07
4.6 DHS Co-Case Management Between the SPD-DD System and Department of Human Services (DHS)/Child Welfare 1 06/04/07
4.7 Who is Responsible for What (When placing a Child in SPD Funded Foster Care & Residential Resources) 1 06/04/07
4.8 Interstate Compact on the Placement of Children Request Form 1 06/04/07
4.9 Interstate Compact on the Placement of Children (ICPC) Financial/Medical Plan CF1044 2 02/19/10
4.10 Placement Resource sample cover letter 2 02/19/10
4.11 Immunization schedule 2 02/19/10
4.11a Recommended Immunization Schedule for Persons Aged 0 Through 6 Years 2 02/19/10
4.11b Recommended Immunization Schedule for Persons Aged 7 Through 18 Years 2 02/19/10
4.12 Percentile graphs 1 06/04/07
4.13 Principle Based Decision Making Guidelines 1 06/04/07
4.14 Medication Chart 3 06/30/10
4.15 Principles of Good Visitation Practice 1 06/04/07
4.16 Children Visiting Incarcerated Parents 1 06/04/07
4.17 Questions to Guide Planning and Evaluating Visits 1 06/04/07
4.18 Comprehensive Transition Plan User's Guide 2 02/19/10
4.19 Casey Life Skills 2 02/19/10
4.20 Housing Options Guide 2 02/19/10
4.21 Independent Living Program Referral Instructions 2 02/19/10
4.22 ILP Services Availability 2 02/19/10
4.23 New Technology: Recommendations & Guidelines 2 02/19/10
4.24 Notice of Pending Termination Sample Letter 2 02/19/10
4.25 Eligibility - Independent Living Program (ILP) Services and Funds Matrix - DHS Child Welfare & Indian Child Welfare Teens 2 02/19/10
4.26 Requirements at Independence: "Transition Tool Kit" Checklist 2 03/23/11
4.27 Chafee Medical Program Referral 1 03/23/11
4.28 The Road to Getting Your License 1 03/23/11
4.29 Obtaining a Driver's Permit and a Driver's License for Youth in Care 1 03/23/11
4.30 Driver's Education Course Payments 1 03/23/11

Chapter 5: Adoption, Guardianship, and Other Permanency Plans - Many sections of chapter 5 are currently being revised and updated.

Please contact one of the following with questions:

 

Gail Schelle, (503) 945-5997

Carla Crane, (503) 945-5998

Kathy Prouty, (503) 947-5358

10b Establishing Adoption Assistance 2 04/18/14
14a Approving and Implementing Guardianship as a Permanency Plan 2 02/22/13
14b Establishing Guardianship Assistance 1 08/29/12
16 Another Planned Permanent Living Arrangement 2 03/23/11

Chapter 6: Family Support Services

1 Overview 1 06/04/07
2 Receiving the case and first face-to-face contact 1 06/04/07
3 Determine the family or former foster child's service needs 2 02/19/10
4 Develop an individualized Family Support Services Case Plan 2 02/19/10
5 Arranging services and using a Service Agreement 1 06/04/07
6 Monitor the Family Support Services Case Plan through required contacts 2 02/19/10
7 Measuring progress 2 02/19/10
8 Conduct a Family Support Services Case Plan review 2 02/19/10
9 Close a Family Support Services Case Plan 1 06/04/07
Appendices
6.1 Eligibility - Independent Living Program (ILP) Services and Funds Matrix - DHS Child Welfare (CW) & Indian Child Welfare (ICW) Teens 1 06/04/07
6.2 Available ILP services for a former foster child with a Family Support Services Case Plan and eligibility requirements for specific services 1 06/04/07
6.3 Additional supports for adoptive families and legal guardians 1 06/04/07

Chapter 7: Recruitment, Training, Certification, Retention and Management of Foster Homes, Relative Caregiver Homes and Pre-adoptive Homes

Some sections of Chapter 7 are currently being revised and updated.  If you have questions about procedures regarding certification, please call one of the foster care coordinators.

Billy Cordero  (503) 945-6620
Janna Owens (503) 945-5722
Melanie Parent (503) 945-6635
Sarah Walker (503) 945-6637

1 Overview of Department Certified Homes 2 07/06/12
2 The Certification Process 2 07/06/12
3 Assessment Considerations during the Assessment of an Applicant 2 07/06/12
4 Management Approval for Specific Certification Rules 2 07/06/12
5 Managing Certified Homes 2 07/06/12
6 Training and Support 3 07/06/12
7 Report of Child Abuse or neglect in a Certified Home 3 07/06/12
8 Involvement in Case Planning 2 07/06/12
9 Complaint Review for Certified Providers 2 07/06/12
10 Certification actions - this section is currently being revised.    
11 Conflict of interest 2 07/06/12
12 A foster parent's rights 2 07/06/12
Appendices
7.1 Certification Approval Matrix 2 07/06/12
7.2 Foster Parent Training Credit Quick Reference Chart 2 07/06/12
7.3 Interpretation Equipment Check out and Return process 2 07/06/12
7.4 How to request written and verbal language translation and American Sign translation services 2 07/06/12
7.5 Certification Filing Guide 1 07/06/07

Chapter 8: Working with the Courts and External Partners

1 The Courts 2 01/15/14
2 Legal and Other Fathers 1 12/17/09
3 Court Hearings, Legal Documentation, and Legal Requirements 1 12/17/09
4 Citizen Review Board 1 12/17/09
5 CASA: Court Appointed Special Advocate 1 12/17/09
6 Service Providers and Community Partners 1 12/17/09
7 Other Legal Matters 2 01/15/14
Appendices
8.1 1.C - Prepared Statement in Response to Subpoena for Testimony or Records in a Civil, Non-Juvenile Court Proceeding 1 12/17/09
8.2 2.1 - Fathers at a Glance and Search and Notice Requirements 1 12/17/09
8.3

2.2 - Letter Request to Establish Paternity

1 12/17/09
8.4 3.B.1 - Reasonable Efforts Principles and Expectations 1 12/17/09
8.5

3.B.2 - Active Efforts Principles and Expectations

1 12/17/09

Chapter 9: Memoranda of Understanding and Interagency Agreements

DHS and other agencies
1 Memorandum of Understanding: Department of Human Services, Oregon Commission on Children and Families, and Oregon Court Appointed Special Advocate Directors Network. Effective March 2006. (aka CASA MOU) 1 04/10/09
2 Memorandum of Understanding: Department of Human Services and Citizen Review Board. Effective November 2011. (aka CRB MOU) 2 11/07/11
DHS/CAF and other DHS divisions
3 Memorandum of Understanding: CAF and Addictions and Mental Health Division – Mental Health Assessments for Children Placed in DHS Substitute Care. Effective December 2008. 1 04/10/09
4 Inter Program Placement Agreement between Developmental Disability Services (DDS) and the Child Welfare Programs of the Department of Human Services 2 12/23/11