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Staff tools | Generic Program Elements | L. Trust
and Agency Accounts
Generic Program Elements
L. Trust & Agency Accounts
- Note: A trust and agency account should only
be used when absolutely necessary. Explore all other options before setting
up a trust and agency account.
When to Use. Trust and agency (T & A) is a system for
handling client funds when the Department is responsible for receiving and disbursing
these funds. These accounts are set up when the Department is the client's representative
payee for SSB, SSI, Veterans or other benefits.
Additionally, the Department may set up an account when any of the following
- There is no one available to assist the client and
the client understands the need for the account.
- The client is not able to manage their income or resources.
- The account balance of a client's nursing facility personal
incidental fund is more than $90.00.
Use the SDS
195 (Trust Agreement for Limited Accounts) to set up the account and the
SDS 198 (Trust and Agency Action) for money maintenance or to transfer from
one account to another. Contact DHS Accounting with any questions.
- Note: Be sure the account does not exceed the resource
limit by checking the TAA1 screen periodically.
Authorization of T & A. The client, or their guardian
or conservator, authorizes establishment of a T & A account on a form (SDS
195) prescribed by the Department.
Spouses must each sign the authorization form to have their funds administered
in trust. Clients not able to sign their name may make a mark. Two people must
witness the signing and give their addresses.
Interest Paid on T&A Accounts. Interest earned from investment
of T&A account monies will be put into the T&A accounts on a quarterly
basis. Interest will be reported in accordance with IRS regulations on a Department
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