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Assessment, Service Planning, & CAPS

Updated:11/12/2013

Assessment


Assessing Cognition And Behavior Without Support - This document contains tips, definitions, and information to consider when assessing each of the eight elements of cognition and behavior.

Assessing Cognition And Lack Of Medication and Medication Management (Coming Soon)

Assessing Natural Supports (Revised November 2013)

Assessment Handout For Individuals And Families - This document may be used as a handout to send to individuals and families requesting more information about assessments.

Assessment Timeframes - This document contains information about assessments and the timeframe to use.

Buckley Bill (HB 3268) - This document is the actual Buckly House Bill.

Buckley Bill Notice Form - 70b. See Forms Server for Word version.

 

Tools

SPL ADL Need Levels Quick Help (New May 2015)

APD Long Term Care Services Form Requirements (Revised March 2016)

When To Use The 914 Service Options Form (Revised November 2013)

SPL Chart: Levels 1 - 18

Training Materials

Enhanced HCW & Copy and Create Training - January 2015

Enchanced HCW & Copy and Create Training Q & A - January 2015

CAPS Basics - August 2014

CAPS Tier 2 Override Functions - September 2014

CAPS Versioning Implementation - August 2014

RDSS Activity Definitions: 2013 Changes - August 2013

Security Rights - July 2013

SPL Rule Training - May 2015

ADL Assistance Types Created By Multnomah County ADS - February 2013

Assistance Types Used To Assess ADLs (OAR Chapter 411, Division 15) - October 2012

CAPS Risk Assessments, Monitoring, And Documentation Netlink - July 2012

 

Risk Assessments, Monitoring, and Documentation

Procedures For Risk Assessments, Monitoring, And Documentation

Risk Assessment Worksheet And Guidelines

Transition Planning And Risk Assessment Netlink

 

x Narration


Documenting Eligibility For Medicaid Services - This document contains guidelines for narrating Medicaid service related information, including what information to include in CAPS comments and what information to include in the case narrative.


Tools CAPS

CAPS TOOLS (updated)

Condensed CAPS Assessment - Paper Tool - It is the agency expectation that laptops are used to complete assessments.  The condensed CAPS assessment will not prompt you to gather all the critical information necessary to complete a holistic assessment and does not replace the use of a laptop.  

However, the condensed CAPS assessment may be used for note taking as it can assist you to organize information necessary to complete a CAPS.  Suggested uses include situations when:

Full CAPS Assessment - Paper Tool- October 2015

Examples Of Good Comments In CAPS - This document has excellent examples of CAPS comments taken from actual cases. These examples clearly justify the need level by giving specific information about the individual's abilities, needs, and the frequency of the need. Information may be from the worker's observation, individual's statements, a natural support, or a caregiver.

Laptop Basics

Help Screens - removed as information now on CAPS screens.

arrow Treatment Definitions

arrow CAPS Enhanced Homecare Worker (EHCW) Treatments

ICD9 Codes

 

Tools Transmittals


Transmittal #

Date

Title

APD-IM-16-046
05/16/16
Info: New online APD CA/PS basics trainings available on the Learning Center
APD-PT-15-031
09/23/15
Policy: Long-Term Care Service Priorities for individuals served and Current Limitations
SPD-IM-15-009
01/28/15
Info: Client Assessment and Planning System (CAPS) Enhanced Homecare Worker (EHCW) Treatment List
APD-PT-15-005
02/10/15
Policy: OSIPM/MAGI Matrix
APD-PT-15-004
02/05/15
Policy: Ineligibility for K-plan services for individuals with an equity value of their home exceeding $552,000
SPD-PT-15-001
01/09/15
Policy: Client Assessment and Planning System (CAPS) Copy and Create and Enhanced Homecare Worker (EHCW) upgrade
APD-PT-14-028
08/22/14
Policy: Client Assessment and Planning System (CAPS) upgrade and Oregon Administrative Rule (OAR) changes pertaining to assessments
APD-PT-14-011
04/04/14
Policy: Changes to the Payment Limitations in Community-Based Service rule
APD-PT-14-007
02/26/14
Policy: K-Plan and State Plan Personal Care (SPPC) service eligibility for MAGI Medicaid eligible individuals
APD-PT-13-028
01/06/14
Policy: Pay-in (CORRECTED)
APD-PT-13-026
12/20/13
Policy: Same-sex Marriage - Definitions for Chapter 461
APD-PT-13-022
12/11/13
Policy: FAQ: Updated requirements for the CAPS Service Plan (SDS 001N), Assessment Summary (SDS 002N), Client Details (SDS 003N) and the revised (SDS 914) Service Option Forms
APD-PT-13-020
12/11/13
Policy: Consideration of natural supports for K-option and State Plan Personal Care (SPPC) in-home service plans
APD-PT-13-006
05/08/13
Policy: Increased CAPS Tier 2 Security Rights for APD/AAA local offices
APD-PT-12-007
08/15/12
Policy: Requirements and clarification of assessing, identifying, monitoring and documenting risks for clients receiving Title XIX in-home, CBC facility and nursing facility services
SPD-PT-12-005
06/12/12
Policy: Medical Transportation for Long-term Care visits
SPD-PT-12-004
06/07/12
Policy: New requirements for the CAPS Service Plan (SDS 001N), Assessment Summary (SDS 002N), Client Details (SDS 003N) and the (SDS 914) Service Option Forms (CORRECTED)
SPD-PT-11-012
07/22/11
Policy: Task List upgrade in the OACCESS CAPS Service Plan, plus information on the CAPS Task List and Needs Association
SPD-AR-10-067
08/05/10

Action: Replacing OACCESS CAPS 'NF3' - Comp Med Add-On Service Category/Benefit, with the 'NFC' - Basic Service Category/Benefit When Adding New Service Category/Benefit

SPD-PT-10-014
04/21/10
Policy: State Plan Personal Care (SPPC) OACCESS CAPS Client Details and Synopsis Requirements
SPD-IM-10-021
03/15/10
Info: View Direct Reports to Replace the CAPS2 Assessment Review Report
SPD-PT-10-009
02/12/10
Policy: OACCESS CAPS Client Details Risk Requirements
SPD-PT-09-022
11/18/09
Policy: Medications Documentation
SPD-AR-09-052
11/13/09
Action: Entering OACCESS CAPS NF3 Service/Category Benefit at Re-assessment
SPD-PT-09-021
10/28/09
Policy: Authorizing Medicaid Home Delivered Meals for In-home Cases
SPD-PT-09-011
08/31/09
Policy: CAPS2 Four ADL and Full Assessment requirements for
individuals receiving nursing facility services
SPD-PT-08-012
06/27/08
Policy: Payment Limitations in Community-Based Care Services
SPD-PT-07-009
05/02/07
Policy: CAPS Treatment Drop-down Wording Changes and Treatment Definitions
SPD-PT-06-024
06/27/06
Policy: Assessments

 

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