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APD Manual Letters

Manual Letter #69

Effective Date: October 1, 2015
Reference: SS-PT-15-021

 

Manual changes are summarized below. Click on the related links. Most changes will be indicated with red text or a red line to the right of the text (you may need to scroll to find the related policy change). There is no red indication for the corresponding changes to the Administrative Rules. Check the above listed reference for all policy updates.

Food benefit program updates are covered specifically in the Family Services Manual.

Manual

Change

Section/Item

Rule Change

(available 10-1-2015 unless otherwise noted)

OSIP(M)

 

The Application and Issuing Benefits and Changes sections of the worker guide were updated to reflect the rule change which clarifies that assumed eligible individuals must complete an interview at initial application but not at redetermination.

The Applications section was updated to reflect the rule amendment which changed the $1,250 liquid resource verification threshold to $400.

The Prospective Eligibility and Budgeting section was updated to reflect the rule changes related to self-employment.

 

The FUA amount was updated.

B.5, F.5

 

 

B.7

E.14

 

 

WG 1, WG2, WG6, and WG12

461-115-0230

 

 

461-115-0700

 

461-150-0095 (new rule)

 

461-160-0420

REF

The Application Process section was updated to reflect that the rule about the application process was amended to state that a filing group is entitled to establish a filing date on the date they request benefits.

The Application Process section was updated to reflect that the date of request rule was amended to clarify that this rule no longer applies to REF and directs readers to 461-115-0040, which was also amended.

The Application Process section was updated to reflect that the filing date rule was amended to define the filing date as when a signed and dated application for benefits is received by the Dept.

The When to Open an REF Grant section was updated to reflect that the policy about effective dates and initial month's benefits was amended to state that the effective start date can be the filing date if all eligibility requirements are met within 45 days from the filing date.

C.1

 

C.1

 

C.1

 

 

C.4

461-115-0010

 

461-115-0030 (eff. 6/30/15)

 

461-115-0040 (eff. 6/30/15)

 

 

461-180-0070 (eff. 6/30/15)

Counting Client Assets

The entire worker guide was revised. Asset information for GA(M), REF(M), SNAP, TANF, and ERDC was removed and replaced with a link to the SSP Counting Client Assets worker guide. Other changes are listed below.

The General Information About Assets section (section A) was revised to reflect rule changes and add clarity. Sections on Variable Income and Liquid and Non-Liquid Resources were also added (A.6 and A.7).

The Animals section was updated to reflect the rule change which clarifies when animals can be considered income-producing property and to align with federal regulations about their treatment.

The Corporations and Business Entities section was updated to reflect the new rule which brings APD into alignment with federal policy regarding how income and resources of corporations and business entities are treated. Individuals who incorporate businesses are not considered self-employed; furthermore, other types of business arrangements will now be clearly addressed (including when owning a business constitutes self-employment and how to count income and resources when it does not).

The Earned Income; Defined section was updated to reflect that the rule was amended to include non-business expenditures paid by an individual's business or corporation as earned income.

The Earned Income; Treatment section was updated to reflect the rule changes regarding income from corporations and excluding losses from self-employment from other earned income.

The Income-Producing Property section was updated with the new rule which clearly distinguishes it from property used in self-employment and various other property types.

The Work-Related Capital Assets, Equipment and Inventory section was updated to reflect the change in rule which excludes them.

The Self-Employment section was completely restructured. Sections C and D were combined into Section C and the subsections were renamed, renumbered and completely retooled to reflect the rule changes related to self-employment.

The sections on Economic Recovery Payment (#23) and Non-Citizens sponsor; Deemed Assets (#53) were removed. The former was repealed and the latter was a duplicate of the information in the Deeming the Assets of a Sponsor of a Noncitizen (#15) section. The remaining assets have been renumbered accordingly.

CCA.A, CCA.B, CCA.C

 

A.1, A.2, A.5, A.6, A.7

 

B.4

 

 

B.14

 

 

 

B.20

 

B.21

 

B.36

 

B.85

 

CCA.C

 

CCA

 

 

 

 

 

461-145-0010

 

461-145-0089 (new rule)

 

 

461-145-0120

 

 

461-145-0130

 

461-001-0000, 461-145-0252 (new rule)

461-145-0600

 

461-145-0915 (new rule), 461-145-0920, 461-150-0095 (new rule)

SNAP

Annual changes to standard deductions

Annual change to shelter deduction

Annual increase to SNAP income standards

SNAP-G,H

SNAP-G,H

SNAP-G,H

461-160-0430

461-160-0420

461-110-0370, 461-155-0190, 461-160-0430

Affordable Care Act (ACA Information)

The MAGI New Procedure Document was updated. This document will continue to be updated. Check back frequently.

 

APD policy - Helpful Charts - ACA Information and Help

 

 

 

QMB

The Application and Issuing Benefits and Changes sections of the worker guide were updated to reflect the rule change which clarifies that assumed eligible individuals must complete an interview at initial application but not at redetermination.

The Verification section was updated to reflect the rule change which changes the $1,250 liquid resource verification threshold to $400.

The Prospective Eligibility and Budgeting section was updated to reflect the rule changes related to self-employment.

B.10, F.4

 

 

B.11

E.5

461-115-0230

 

 

461-115-0700

 

461-150-0095 (new rule)

APD Worker Guide

The Application section of the worker guide was updated to reflect the rule change which clarifies that assumed eligible individuals must complete an interview at initial application but not at redetermination.

The Treatment of Annuities section was updated to remove a reference to QMB and clarify that it applies to LTC applicants and recipients.

The Decision Notice Preparation Tips worker guide was updated with new language related to changes to in-home services policy changes. Specifically, notice situations pertaining to ICP and Spousal Pay were added.

The SAVE section of the worker guide was updated to reflect that case workers should not print SAVE results.

B.8.2

 

E.1

 

G.9

 

 

D.3

461-115-0230

 

 

 

411-030 (eff. 8/31/15)

Miscellaneous

The Generic Program Information section of the SSP Family Services Manual was updated to reflect that the rule about definitions and categories of overpayments was amended to add that use or access of REF benefits in an EBT transaction in a prohibited location is a client error overpayment and there is no threshold for these overpayments. Also, language was added to this rule to state that there is a rebuttable presumption that the full amount of REF benefits accessed in a prohibited location was spent in violation of OAR 461-165-0010.

The Generic Program Information section of the SSP Family Services Manual was updated to reflect that the rule about calculation of overpayments was amended to add that in the REF program, the amount of the overpayment is the amount cash benefits used or accessed in a prohibited location.

The Support Staff Assistance Manual link on APD Staff Tools was relabeled Field Support Assistance Manual to reflect the manual's name change

FSM 13.C.1.B, FSM 13.C.3.A

 

 

 

 

FSM 13.C.6

 

 

APD Staff Tools

461-195-0501 (eff. 7/1/15)

 

 

 

 

 

461-195-0521 (eff. 7/1/15)

MMIS      
Generic

 



Pay-In      

Manual Letter Index


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