Manual/Worker Guide

Change

Section/Item

Rule Change

(available 4-1-2021 unless otherwise indicated)

See SS-PT-21-006 for more information on changes to SNAP.

REF(M)

See SS-PT-21-006 for more information on changes to REF(M).

COVID-19 WG

Adult Day Services page:

• Updated the following:
  • Adult Day Services - Certification and Registration List

APD Training page:

• Updated the following:
  • APD Case Manager Training Checklist-for CMs
  • APD Case Manager Onboarding Workflow Training Document-for CMs
  • APD Case Manager Trial Service Review Tool-for CM Supervisors/Managers

Assessment Tools page:

• No changes made this quarter

Behavior Support Services (BSS) page:

• Updated the following:
  • Behavior Support Services Local Office Guide
  • Behavior Support Services Contacts
• Added the following:
  • Transmittals -
    • APD-AR-21-014: Behavior Support Services Billing in MMIS
    • APD-AR-21-012: Authorization for Behavior Support Services to Utilize Vioance Remote Interpreting Services

Client Details, Treatment, Forms & Miscellaneous LTC Info page:

• Updated the following:
  • Task List Form SDS 0598
  • APD Long Term Care Services Form Requirements

Complex Case Consultations page:

• No changes made this quarter

Diversion/Transition page:

• No changes made this quarter

Emergency Response Systems (ERS) page:

• No changes made this quarter

Special Need OAR 461-155-0680

K-State Plan Ancillary Services OAR 411-035-0025

Employed Persons with Disabilities (EPD) page:

• Added the following:
• Transmittals -
  • APD-PT-21-006: Adjusted Income Standard and Participant Fee for the Employed Persons with Disabilities (EPD) Program effective March 1, 2021

OSIP Program Manual - WG.11

Enhanced Care page:

• No changes made this quarter

Exceptions page:

• No changes made this quarter

Payment Limitations for In-Home and Community-Based Services Rules - Chapter 411, Division 027

In-Home Services Rules - Chapter 411, Division 030

Extended Waiver Eligibility (EWE) page:

• No changes made this quarter

OAR 411-015-0030

Facilities page:

• Added the following:
• Transmittals -
  • APD-AR-21-013: Changes in Ownership/Change in Name Community Based Care Facilities, Change in ownership In Home Care Agency
  • APD-PT-21-011: APD AFH License Renewals post-COVID
  • APD-AR-21-007: Change in Ownership/Change in Name Community Based Care Facilities, New Community Based Care Facilities and New In Home Care Agency Provider
  • APD-AR-21-005: COVID-19 Vaccine Support and Follow-upfor AFH
  • APD-AR-21-004: Change in Ownership Residential Care Facility, Change in Ownership In Home Care Agencies, New InHome Care Agencies
  • APD-PT-21-004: Framework for APD Licensing Renewals and Monitoring
  • APD-PT-20-118: Community Based, PACE & Nursing Facility Rates (Updated #2)
  • APD-AR-21-003: Change in Ownership/Change in Name Memory Care Facility, New Adult Foster Home Specific Needs Contracts

RCF & ALF Rules - Chapter 411, Division 054

Memory Care Communities - Chapter 411, Division 057

Nursing Facilities Licensing - Chapter 411, Division 085

General Assistance (GA) page:

• No updates made this quarter

Hearings page:

• Updated the following:
  • Local Office Hearing Instructions

Chapter 137, Division 003

Home and Community Based Services (HCBS) page:

• Added the following:
• Individually-Based Limitation Process Flowchart
• No Need for Individually-Based Limitation
• Contact for HCBS Questions

Home Delivered Meals (HDM) page:

• No updates made this quarter

Home Delivered Meals - Chapter 411, Division 040

Payment for Home Delivered Meals - OAR 411-027-0020(7)

Homecare Worker page:

• Updated the following:
  • APD/AAA/OPI Email Addresses for Voucher Submission
• Added the following:
• Submitting Timesheets/Vouchers Via Secure Email
• Transmittals -
  • APD-PT-21-002: VDQ Certification Requirement
  • APD-IM-21-025: OHCC Conditional Certifications
  • APD-IM-21-024: OregonSaves Benefit for Homecare Workers and Personal Care Attendants
  • APD-IM-21-022: Carewell SEIU 503 Refresher Training Pilot
  • APD-PT-21-010: HCW Transportation for Individuals to Access Vaccines
  • APD-AR-21-010: Homecare Workers Expiration Dates in 2021
  • APD-IM-21-019: Oregon Home Care Commission’s Registry Changes
  • APD-IM-21-018: Medical Grade Personal Protective Equipment (PPE) for Homecare Workers
  • APD-IM-21-004: Carewell SEIU 503 Refresher Training Pilot
  • APD-IM-21-003: COVID-19 Vaccine Informational Flyer Sent to Homecare Workers, Personal Care Attendants, and Individuals Who Receive Medicaid/Oregon Project Independence In-Home Services

Chap. 411, Div. 031

Independent Choices Program (ICP) page:

• Updated the following:
  • Budget Worksheet (Digital and Print Version)
• Added the following:
• Six Month Budget Review Process
• Budget Monitoring Review Letter
• Six Month Budget Review Coming Due Letter
• ICP FAQ Podcast 1.0 Recording
• ICP FAQ Podcast 1.0 Script
• Transmittals -
  • APD-PT-21-002: VDQ Certification Requirement
  • APD-IM-21-025: OHCC Conditional Certifications
  • APD-IM-21-024: OregonSaves Benefit for Homecare Workers and Personal Care Attendants
  • APD-IM-21-007: Weekly Update for CM Tools Website (ICP SUTA Rate Change) (01/11/21-01/22/21)
  • APD-IM-21-004: Carewell SEIU 503 Refresher Training Pilot
  • APD-IM-21-003: COVID-19 Vaccine Informational Flyer Sent to Homecare Workers, Personal Care Attendants, and Individuals Who Receive Medicaid/Oregon Project Independence In-Home Services

In-Home Care Agencies (IHCA) page:

• Added the following:
• Transmittals -
  • APD-AR-21-013: Changes in Ownership/Change in Name Community Based Care Facilities, Change in ownership In Home Care Agency
  • APD-AR-21-004: hange in Ownership Residential Care Facility, Change in Ownership In Home Care Agencies, New InHome Care Agencies
  • APD-PT-20-118: APD Provider Rate increases due to COVID-19 (Updated #2)

Chap. 411, Div. 033

In-Home Support Services page:

• Updated the following:
  • ERC Consumer Checklist
  • ERC Referral Form
• Added the following:
• Transmittals -
  • APD-PT-21-010: HCW Transportation for Individuals to Access Vaccines

Chap. 411, Div. 030

K-Plan Services page:

• Updated the following:
  • K-Plan Ancillary Services Provider List

Long Term Care Community Nursing (LTCCN) page:

• No updates made this quarter

Long Term Care Rates page:

• Added the following:
• Transmittals -
  • APD-PT-20-118: Community Based, PACE & Nursing Facility Rates (Updated #2)

Chap. 411: Div 027, Div. 030, Div. 031

Mandatory Case Manager In-Service Webinars page:

• No updates made this quarter

Mental or Emotional Disorder Review Team (MED) page:

• No updates made this quarter

MMIS Desk Manuals page:

• No updates made this quarter

Nursing Facilities & PAS page:

• Added the following:
• Transmittals -
  • APD-PT-20-118: APD Provider Rate increases due to COVID-19 (Updated #2)

Older Americans Act (OAA) page:

• No updates made this quarter

ONE System Information & Resources section on the CM Tools page:

• Added the following:
• OregONEligibility Case Manager Toolkit

Oregon ACCESS & CA/PS Information page:

• Added the following:
• Transmittals -
  • APD-AR-21-006: Removal of the APD 539 forms series
  • APD-PT-21-001: Reassessments and Actions Required for APD LTSS Cases

Oregon Project Independence (OPI) page:

• Added the following:
• Transmittals -
  • APD-IM-21-003: COVID-19 Vaccine Informational Flyer Sent to Homecare Workers, Personal Care Attendants, and Individuals Who Receive Medicaid/Oregon Project Independence In-Home Services

Program of All-Inclusive Care for the Elderly (PACE) page:

• Updated the following:
  • AllCare PACE Referral Form
  • AllCare PACE Program Agreement
• Added the following:
• ONE System Interim Business Process for PACE Liability Calculation
• Transmittals -
  • APD-PT-20-118: Community Based, PACE & Nursing Facility Rates (Updated #2)

Provider Guides for Oregon ACCESS page:

• Updated the following:
• Added the following:

Provider Payment Adjustments page:

• No updates made this quarter

Provider Time Capture (PTC) Information page:

• Added the following:
• Transmittals -
  • APD-IM-21-013: Provider Time Capture (PTC) - Staff Webinars (March 2021)

Resources section on the CM Tools page:

• No updates done this quarter

Respite Stay page:

• No updates done this quarter

411-066 Adult Day Services

411-086-0050 NF

Risk Assessment page:

• No updates done this quarter

Service Planning page:

• No updates done this quarter

Service Priority Level Information page:

• Added the following:
• Transmittals -
  • APD-PT-21-001: Reassessments and Actions Required for APD LTSSCases

Service Priority Level Information

Specific Needs Contracts page:

• Updated the following:
  • AFH Basic SOW
  • AFH Advanced SOW
  • AFH Bariatric SOW
  • AFH Complex SOW
  • AFH Advanced Ventilator SOW
• Added the following:
• Transmittals -
  • APD-AR-21-003: Change in Ownership/Change in Name Memory Care Facility, New Adult Foster Home Specific Needs Contracts

Specialized Services/Specific Needs Contracts

Specialized Living Program page:

• Added the following:
• Adeo SOW
• Home Forward SOW
• Kampfe Management Services SOW
• MAIDS SOW for In-Home Services
• MAIDS SOW for Hospice Contract
• Quad Inc. SOW
• Quad Inc. Quick Reference Guide

Specialized Living Services Contracts OAR Chap. 411, Div. 065

In-Home Services OAR Chap. 411, Div. 030

Spousal Pay (SP) page:

• No updates made this quarter

State Plan Personal Care (SPPC) page:

• No updates made this quarter

Tribal Navigator page:

• Added the following:
• Tribal Navigator Program Invoices and Tracking Recording

Waivered Case Management (WCM) page:

• No updates made this quarter