Manual/Worker Guide |
Change |
Section/Item |
Rule Change
(available 10-1-2019 unless otherwise indicated) |
| OSIP(M) |
Added a new situation to the list of when a new application is not required: at redetermination, when benefits are terminated due to failure to provide requested information, but requested information is received within 90 days of termination. |
OSIP B.1, F.4 |
461-115-0050 10/22/19 |
| |
Updated FUA ($444) and LUA ($337) amounts |
OSIP H.10 & WG 1, 2, 6, 12 |
461-160-0420 |
| |
Updated language on who must sign the application and complete the application process to specify that the participating adult must be a member of the filing group or their authorized representative. |
OSIP B.1, 2 |
461-115-0071 10/22/19 |
| |
Added LTC Community Spouse as a person who may sign the application and complete the application process, including interviews. |
OSIP B.1, B.2, B.5 |
461-115-0071 10/22/19 |
| MSP |
Added changes in resources that would affect OSIPM eligibility to the list of changes that must be reported for MSPs |
MSP F.1 |
461-170-0011 10/22/19 |
| |
Updated language on who must sign the application and complete the application process to specify that the participating adult must be a member of the filing group or their authorized representative. |
MSP B.1, B.5 |
461-115-007110/22/19 |
| |
Added a new situation to the list of when a new application is not required: at redetermination, when benefits are terminated due to failure to provide requested information, but requested information is received within 90 days of termination. |
MSP B.4, F.4 |
461-115-005010/22/19 |
| |
Updated interview section to reflect that interviews are no longer required at redetermination, except in the QMB-DW program. |
MSP B.10 |
461-115-023010/22/19 |
| |
Added LTC Community Spouse as a person who may sign the application and complete the application process. |
MSP B.5 |
461-115-007110/22/19 |
| Counting Client Assets |
Added language excluding census income for all programs |
CCA B.22 & B.23 |
461-145-013010/22/19 |
| |
Updated availability of resources so that jointly-owned liquid resources are available only to the extent the individual owns the resource (for example: 50/50) rather than counting the entirety as the client's. Examples included. |
CCA A.2 |
461-140-002010/22/19 |
| APD Worker Guide |
Completely revised the DD Worker Guide for Adults and associated helpful documents. Please review carefully! |
Services for Adults with Intellectual/Developmental Disabilities
DD Cases...Who Does What?
DD Medical Programs Coding and Benefits |
|
| SNAP |
See SS-PT-19-016 and SS-PT-19-017 for more information on changes to SNAP. |
|
|
| |
The SNAP Manual has moved! A link will be added to Staff Tools for the new Family Services Manual as soon as it is released by Self-Sufficiency. The manual no longer separates chapters by program. You will need to review each chapter for SNAP specific information (i.e. review the Household Composition chapter to determine who is in the filing group for SNAP). The old SNAP Manual link will remain available until 1/1/20, but will NOT be updated. |
|
|
| APD MAGI Manual |
This manual will be updated frequently; check periodically for new information. |
APD MAGI Manual |
|
|
Updated Section C. Due Process procedures for reduction and closure of service cases. |
APD MAGI C.4 & C.5 |
|
REF(M) |
See SS-PT-19-016 and SS-PT-19-017 for more information on changes to REF(M). |
|
|
| Miscellaneous |
Added updated 2019 APD Training Calendar to the Training page |
APD Training |
|
| |
Updated multiple FSAM sections |
FSAM I. Introduction, II. APS, III. Case Files, XIII. Voter Registration, VI.C Returned Checks, VI.D Revolving Fund Checks, VI.E Special Cash Pay |
|
| MMIS |
No updates this quarter |
|
|
| Generic Program Elements |
No updates this quarter |
|
|
| Case Management Tools |
Adult Day Services Section: No updates this Quarter |
Adult Day Services |
Chapter 411, Division 066 |
| |
APD Training section:
- Updated the following:
- 2019 APD LTC Case Management Training Calendar
- Added the following:
- APD-IM-19-060 – APD/AAA Case Manager Onboarding Training Information
|
APD Training |
|
| |
Assessment Tools section: No updates this quarter |
Assessment Tools |
|
| |
Behavior Support Services Page:
- Updated the following:
- Behavior Support Services Field Guide
|
Behavior Support Services |
Chapter 411, Division 046 |
| |
Client Details, Treatment, Forms & Miscellaneous LTC Info section
- Updated the following:
- APD Long Term Care Services Form Requirements
- SPAN Form Decision Notice
- Procedures for Risk Assessments, Monitoring and Documentation
- Risk Assessment Worksheet and Guidelines
- Added the following:
- Risk Assessment FAQs
- Risk Level Definitions
- APD-PT-19-022 – Risk Assessment Mitigation and Monitoring Requirements for In-Home Consumers
|
Client Details, Treatment, Forms & Miscellaneous LTC Info |
|
| |
Complex Case Consultations section: No updates this quarter |
Complex Case Consultations |
|
| |
Diversion/Transition Section:
- Updated the following:
- Transition Team Contact List
|
Diversion/Transition |
|
| |
Emergency Response Systems page: No updates this quarter |
Emergency Response Systems |
|
| |
Employed Persons with Disabilities (EPD) Section:
No updates this quarter |
Employed Persons with Disabilities |
|
| |
Enhanced Care page: No updates this quarter |
Enhanced Care |
Chapter 309, Division 32-0720 through 32-0830 |
| |
Exceptions section: No updates this quarter |
Exceptions |
|
| |
Extended Waiver Eligibility (EWE) Section:
No updates this quarter |
Extended Waiver Eligibility (EWE) |
|
| |
Facilities section:
- Added the following:
- CBC Regulatory Compliance Framework Guide
- APD-AR-19-042 – Name Change RCF and Memory Care, Change in Ownership/Name Change RCF, New In-Home Care Agency
- APD-PT-19-030 - ASPEN Data Entry Timelines
- APD-AR-19-039 – New Memory Care Facility, Name Chance In-Home Care Agency, Change in Ownership/Name Change Nursing Facilities
- APD-AR-19-037 – New Facilities, Changes in Names, Changes in Ownership CBC Facilities and In-Home Agency
- APD-IM-19-048 – Licensing - Regulatory Framework Guide
- APD-AR-19-034 – New Facilities, Changes in Names, Changes in Ownership CBC Facilities
- APD-PT-19-021 – Public File Retention-Licensing
|
Facilities |
RCF & ALF Rules - Chapter 411, Division 054
Memory Care Communities - Chapter 411, Division 057
Nursing Facilities Licensing - Chapter 411, Division 085 |
| |
General Assistance page: No updates this quarter |
General Assistance |
Chapter 411, Division 031 |
| |
Home and Community Based Services page: No updates this quarter |
Home and Community Based Services |
Chapter 411, Division 004 |
| |
Home Delivered Meals (HDM) section:
No updates this quarter |
Home Delivered Meals (HDM) |
|
| |
Homecare Worker section:
- Updated the following:
- CEP Specialist Training Manual
- Homecare Worker Orientation PowerPoint
- HCW Orientation Handouts
- How to Fill Out an I-9 Form
- Added the following:
- How to Fill Out an I-9 Form
- How to Print a Paystub
- APD-PT-19-032 – Updates to OHCC rules/information about HCW/PSW mandatory training requirements effective 1/1/21
- APD-IM-19-062 – How to fill out an I-9 Form for Homecare Workers
|
Homecare Worker |
Chap. 411, Div. 031 |
| |
Independent Choices section:
- Updated the following:
- ICP Forms Processing Chart
- Coding for ICP Chart
|
Independent Choices |
411-030-0100 |
| |
In-Home Care Agencies section:
- Updated the following:
- Added the following:
|
In-Home Care Agencies |
Chap. 411, Div. 033 |
| |
In-Home Support Services section:
- Added the following:
- APD-IM-19-053 – Update/Change to APD-PT-14-015 STEPS to Success with HCWs Consumer Contacts
|
In-Home Support Services |
Chap. 411, Div. 030 |
| |
K-Plan Services page:
- Updated the following:
- Added the following:
- APD-AR-19-042 – Name Change RCF and Memory Care, Change in Ownership/Name Change RCF, New In-Home Care Agency
- APD-AR-19-039 – New Memory Care Facility, Name Change In-Home Care Agency, Change in Ownership/Name Change Nursing Facilities
- APD-AR-19-037 – New Facilities, Changes in Names, Changes in Ownership CBC Facilities, New In Home Care Agency
|
K-Plan Services |
Chap. 411, Div. 035 |
| |
K-Plan Services page:
- Updated the following:
- K-Plan Ancillary Services Provider List
|
K-Plan Services |
Chapter 411, Division 035 |
| |
Long Term Care Community Nursing page:
- Added the following:
- APD-AR-19-020 – LTCCN Prior Authorizations for ODDS Consumers
|
Long Term Care Community Nursing |
Chapter 411, Division 048 |
| |
Long Term Care Rates section: No updates this quarter |
Long Term Care Rates |
Chap. 411: Div 027, Div. 030, Div. 031 |
| |
Mandatory Case Manager In-Service Webinars page:
- Added the following:
- Serious Incident Reporting and Hearings
- APD-IM-19-054 - Mandatory Webinar for case managers, D/T coordinators, and managers that supervise case managers and D/T coordinators - Wednesday 08/21/19
|
Mandatory Case Manager In-Service Webinars |
|
| |
Mental or Emotional Disorder Review Team (MED) page: No updates this quarter |
Mental or Emotional Disorder Review Team (MED) |
Chap. 411, Div. 015 |
| |
Nursing Facilities & PAS section:
- Added the following:
- APD-AR-19-039 - New Memory Care Facility, Name Change In-Home Care Agency, Change in Ownership/Name Change Nursing Facilities
|
Nursing Facilities & PAS |
|
| |
Older Americans Act page: No updates this quarter |
Older Americans Act |
|
| |
Oregon ACCESS & CA/PS Information section:
- Updated the following:
- SPAN Form Decision Notice
- Added the following:
- APD-IM-19-055 – Mass Mailing to Individuals with an Authorized Representative
- APD-IM-19-045 – Oregon ACCESS Release 24.30 - Friday, July 19, 2019
|
Oregon ACCESS & CA/PS Information |
|
| |
Oregon Project Independence:
- Added the following:
- OPI Service Plan Hours
- APD-IM-19-050 - Oregon Project Independence (OPI) Brochure
|
Oregon Project Independence |
Chap. 411, Div. 032 |
| |
Program of All-Inclusive Care for the Elderly (PACE) section:
- Added the following:
- PACE In-Home Pay-in Letter
- PACE NF Payment Letter
- PACE CBC Payment Letter
- APD-PT-19-033 - Client Contribution Informational Letters for PACE Cases
|
PACE |
Chap. 411, Div. 045 |
| |
Provider Time Capture (PTC) Information page: No updates this quarter |
Provider Time Capture (PTC) Information |
|
| |
Resources section on the CM Tools page:No updates this quarter |
|
|
| |
Service Planning page: No updates this quarter |
Service Planning |
|
| |
Service Priority Level Information page: No updates this quarter |
Service Priority Level Information |
Chapter 411, Division 015 |
| |
Specialized Services/Specific Needs Contracts page:
- Updated the following:
- Contact List for Specific Needs Contracts
- Residential Care Facility Contracts –
- Added the following:
- Residential Care Facility Contracts –
- Kellyville
- West Wind Medford
|
Specialized Services/Specific Needs Contracts |
|
| |
Spousal Pay page: No updates this quarter |
Spousal Pay |
411-030-0080 |
| |
State Plan Personal Care page: No updates this quarter |
State Plan Personal Care |
Chap. 411, Div. 034 |
| |
Tribal Navigator page: No updates this quarter |
Tribal Navigator |
|
| |
Waivered Case Management section:
- Updated the following:
- Ongoing Monthly/Yearly WCM Statistics by Branch
- WCM No Contact Letter Template Form DHS 2504
|
Waivered Case Management |
Chapter 411, Division 028 |
